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- Tasks: Provide essential clerical support to the school and assist with administrative processes.
- Company: Join a vibrant school community dedicated to nurturing young minds.
- Benefits: Flexible working hours, competitive pay, and a supportive environment.
- Other info: Opportunity for career growth and development in a dynamic setting.
- Why this job: Make a difference in students' lives while gaining valuable experience.
- Qualifications: Five GCSEs including English and Maths or relevant admin experience.
The predicted salary is between 13 - 14 £ per hour.
Primary Location: Antrim-Ballymena-Ballykeel Primary School and Nursery Unit
Contract Type: Permanent
Status: Part-Time
Contract Options: Flexible working arrangements available during school holidays (E.g. Option 1, 2, 3)
Hours per Week: 20 hpw
Working Pattern: Monday - Friday
Grade/Scale: Clerical Officer | NJC pts 5 - 8 | £13.6288 - £14.2897 per hour
JOB PURPOSE
To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES
- Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all returns/records as required.
- Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Receive, receipt and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Operate the telephone/switchboard, receive visitors and provide hospitality as required.
- Provide word processing/typing, filing, duplication and photocopying in support of administrative processes.
- Sort, screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
- Service meetings and draft minutes as required.
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the post.
FLEXIBLE WORKING OPTIONS AVAILABLE
- Option 1: You are required to be on duty during school term plus two additional weeks.
- Option 2: You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence.
- Option 3: To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted.
SECTION 1 - ESSENTIAL CRITERIA
- Hold a minimum of five GCSE passes (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications OR have a minimum of three years’ demonstrable experience in an administrative/clerical role.
- Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook.
SECTION 2 - ESSENTIAL CRITERIA
- Evidence of knowledge of the requirements of a Clerical Officer.
- Proven effective time management and organisational skills.
- Evidence of a customer focused approach to work.
- Ability to work effectively as a team member and also independently.
- Evidence of sound interpersonal and communication skills.
SECTION 3 - DESIRABLE CRITERIA
- Have previous experience of working in an administrative role within a school environment.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.
Clerical Officer employer: National Instruments
Contact Detail:
National Instruments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer
✨Tip Number 1
Get to know the school! Research Ballykeel Primary School and its values. This will help you tailor your responses during the interview and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to clerical roles. Think about how your skills in organisation, communication, and time management can shine through. We want you to feel confident when discussing your experience!
✨Tip Number 3
Dress smartly for the interview. First impressions matter, especially in a school environment. Show up looking professional and ready to take on the role of Clerical Officer.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. And remember, apply through our website for the best chance at landing the job!
We think you need these skills to ace Clerical Officer
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your qualifications and experience clearly in your application. We want to see how you meet the essential criteria, so don’t hold back on showcasing your GCSEs and any relevant admin experience!
Tailor Your Application: Take a moment to read through the job description and person specification carefully. We’re looking for specific skills and abilities, so tailor your application to reflect how you fit the bill. It’ll make a big difference!
Be Clear and Concise: When filling out your application form, keep your answers clear and to the point. We appreciate straightforwardness, so avoid fluff and get straight to how you meet each criterion.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way to ensure it gets to us safely and quickly. Plus, you’ll find all the info you need right there!
How to prepare for a job interview at National Instruments
✨Know Your Stuff
Make sure you understand the role of a Clerical Officer inside out. Familiarise yourself with the key responsibilities like managing records, handling finances, and providing secretarial support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare to discuss your proficiency in computer packages, especially Microsoft Word, Excel, PowerPoint, and Outlook. Bring examples of how you've used these tools in previous roles. This will demonstrate your capability to handle the administrative tasks required for the job.
✨Demonstrate Team Spirit
Be ready to talk about your experience working in teams and how you contribute to a positive work environment. Highlight any instances where you've collaborated effectively or supported colleagues, as this aligns with the school's values and ethos.
✨Ask Thoughtful Questions
Prepare a few questions to ask at the end of your interview. This could be about the school's culture, the team you'll be working with, or how success is measured in the role. It shows that you're engaged and thinking about how you can fit into their environment.