At a Glance
- Tasks: Manage school administration, finance, and support staff while ensuring smooth operations.
- Company: Join a supportive educational environment focused on growth and development.
- Benefits: Enjoy flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement in the education sector.
- Why this job: Make a difference in education while developing your leadership and organisational skills.
- Qualifications: Experience in administration or finance, with strong computer skills required.
The predicted salary is between 34434 - 37280 £ per year.
Primary Location: Down-Bangor-Glenlola Collegiate
Contract Type: Permanent
Status: Full-Time
Hours per Week: 36 hours per week
Working Pattern: Monday - Friday (8.00am - 4.00pm)
Grade/Scale: Senior Executive Officer | NJC pts 23 - 26 | £34,434 - £37,280 per annum
JOB PURPOSE
To be responsible for matters of school management relating to general administration, finance and non-teaching staff.
MAIN DUTIES AND RESPONSIBILITIES
- Supervision
- Supervision of appropriate staff including the management and allocation of duties.
- Identify and provide on the job training to appropriate staff.
- General administration
- Provide administrative, clerical and secretarial support for the school staff and Board of Governors.
- Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport etc.
- Complete and submit all records/returns as required.
- Contact with relevant personnel to receive and provide information.
- Purchasing and Supplies Administration
- Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Stock control of resources.
- Arrange for the maintenance of equipment in association with other school and board staff.
- Finance
- Develop, control, monitor and report on all financial systems as appropriate including the school’s delegated budget and financial management systems cost centres.
- Responsible for all cash handling and banking arrangements.
- Contact with relevant personnel and provide appropriate support in relation to financial procedures.
- Estate Management
- Co-operate with appropriate staff in the administration of maintenance, decorative and minor building works including the issue of works orders and costings.
- Other duties
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the job.
FLEXIBLE WORKING OPTIONS AVAILABLE
- OPTION 1: You are required to be on duty during school term plus two additional weeks.
- OPTION 2: You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence.
- OPTION 3: To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
SECTION 1 - ESSENTIAL CRITERIA
- Qualifications/ Experience: Have either (A) or (B):
- A third level qualification (UK Qualification and Credit Framework Level 4), or an equivalent or higher qualification in business, finance or administration PLUS have a minimum of two years’ experience working in an administrative and/or finance role
- OR Five years’ experience working in an administrative and/or finance role
- Skills / Abilities: Demonstrable evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook.
SECTION 2 - ESSENTIAL CRITERIA
- Knowledge: Evidence of knowledge of the requirements of a Senior Executive Officer.
- Skills/Abilities: Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines. Evidence of a customer focused approach to work. Demonstrable people management and team skills to successfully motivate and manage others. Evidence of sound interpersonal and communication skills.
- Values Orientation: Evidence of how your experience and approach to work reflect the school’s values/ethos.
SECTION 3 - DESIRABLE CRITERIA
- Experience/ Knowledge: Evidence of experience in the use of computerised financial systems. Evidence of experience in using the C2K system and finance management system software. Evidence of experience of working in a school or college setting. Demonstrable working knowledge of the Local Management in Schools Scheme.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.
Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate.
APPLICANT GUIDANCE NOTES
The Education Authority is an Equal Opportunities Employer.
Office Manager in Bangor employer: National Instruments
As an Office Manager at Glenlola Collegiate in Down-Bangor, you will join a supportive and dynamic work environment that values flexibility and employee growth. With options for flexible working arrangements during school holidays and a commitment to professional development, this role offers a meaningful opportunity to contribute to the educational community while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Bangor
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for Office Manager positions and practice your responses. Make sure to highlight your experience in administration and finance, as well as your people management skills.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your proficiency with Microsoft Office and any other relevant software. If you've used specific financial systems or tools, mention those too—they're a big plus!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about the role and want to be part of our team at StudySmarter.
We think you need these skills to ace Office Manager in Bangor
Some tips for your application 🫡
Show Us What You've Got:When filling out your application, make sure to clearly demonstrate how you meet the essential and desirable criteria. Use specific examples from your experience that highlight your skills and abilities. This is your chance to shine!
Tailor Your Application:Don’t just send a generic application! Tailor your responses to reflect the job description for the Office Manager role. Highlight your relevant experience in administration and finance, and show us why you're the perfect fit for our team.
Be Clear and Concise:Keep your application clear and to the point. Avoid jargon and long-winded explanations. We want to see your qualifications and experience without having to sift through unnecessary fluff!
Apply Through Our Website:Make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss any important updates. We can’t wait to hear from you!
How to prepare for a job interview at National Instruments
✨Know Your Stuff
Make sure you understand the role of an Office Manager, especially in a school setting. Familiarise yourself with the key responsibilities like administration, finance, and staff management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare to discuss your proficiency in Microsoft Office and any other relevant software. Bring examples of how you've used these tools in previous roles, particularly in managing budgets or administrative tasks. This will demonstrate your capability to handle the technical aspects of the job.
✨Align with the School's Values
Research the school's ethos and values from their website. Be ready to explain how your experience and approach to work reflect these values. This shows that you’re not just looking for any job, but that you want to be part of their community.
✨Practice Makes Perfect
Conduct mock interviews with a friend or family member. Focus on common interview questions related to planning, organisation, and people management. Practising your responses will help you feel more at ease during the actual interview and allow you to articulate your thoughts clearly.
