At a Glance
- Tasks: Provide essential clerical support to school staff and manage administrative processes.
- Company: Join a vibrant school community in Ballyclare, Antrim.
- Benefits: Enjoy a competitive salary, flexible working options, and a supportive environment.
- Other info: Great opportunity for career growth in a dynamic school setting.
- Why this job: Make a difference in education while developing your organisational and communication skills.
- Qualifications: Five GCSEs including English and Maths or relevant experience required.
The predicted salary is between 25583 - 26824 € per year.
Primary Location: Antrim-Ballyclare-Ballyclare High School
Other Locations: Antrim-Ballyclare-Ballyclare Primary School
Contract Type: Permanent
Status: Full-Time
Hours per Week: 36 hours per week 9am - 5pm
Working Pattern: Monday - Friday
Grade/Scale: Clerical Officer | NJC pts 5 - 8 | £25,583 - £26,824 per annum
JOB PURPOSE
To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES
- Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all returns/records as required.
- Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Receive, receipt and account for all cash. Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Operate the telephone/switchboard, receive visitors and provide hospitality as required.
- Provide word processing/typing, filing, duplication and photocopying in support of administrative processes.
- Sort, screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
- Service meetings and draft minutes as required.
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the post.
FLEXIBLE WORKING OPTIONS AVAILABLE
- Option 1: You are required to be on duty during school term plus two additional weeks.
- Option 2: You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence.
- Option 3: To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted.
SECTION 1 - ESSENTIAL CRITERIA
- Hold a minimum of five GCSE passes (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications OR have a minimum of three years’ demonstrable experience in an administrative/clerical role.
- Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook.
SECTION 2 - ESSENTIAL CRITERIA
- The requirements of a Clerical Officer.
- General office administrative processes and records.
- Proven effective time management and organisational skills.
- Evidence of a customer focused approach to work.
- Ability to work effectively as a team member and also independently.
- Evidence of sound interpersonal and communication skills.
- Evidence of how your experience and approach to work reflect the school’s values/ethos.
SECTION 3 - DESIRABLE CRITERIA
- Have previous experience of working in an administrative role within a school environment.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.
Clerical Officer in Antrim employer: National Instruments
As a Clerical Officer at Ballyclare High School, you will join a supportive and collaborative work environment that values flexibility and employee well-being. With opportunities for professional growth and a commitment to fostering a positive school culture, this role offers a meaningful way to contribute to the education sector while enjoying a balanced work-life schedule, especially during school holidays. The school's dedication to equality and community engagement further enhances its appeal as an excellent employer.
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Officer in Antrim
✨Tip Number 1
Network like a pro! Reach out to your connections, whether it's friends, family, or former colleagues. Let them know you're on the hunt for a Clerical Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the school and its values so you can show how you fit in. Practice common interview questions and think about how your skills match the job description. Confidence is key!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in making a good impression. It shows you're keen and professional, which is exactly what schools are looking for.
✨Tip Number 4
Apply through our website! We make it super easy to find and apply for jobs. Plus, you’ll get all the latest updates on new roles that pop up. Don’t miss out on your dream job!
We think you need these skills to ace Clerical Officer in Antrim
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your qualifications and experience clearly in your application. We want to see how you meet the essential criteria, so don’t hold back on showcasing your skills with Microsoft Office and any relevant admin experience!
Tailor Your Application:Take a moment to read through the job description and person specification carefully. Tailor your application to reflect how your experiences align with what we’re looking for. This will help us see that you’re the perfect fit for the Clerical Officer role!
Be Clear and Concise:When filling out your application form, keep your answers clear and to the point. We appreciate straightforwardness, so avoid fluff and focus on demonstrating how you meet both the essential and desirable criteria.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way to ensure it gets to us directly. Plus, you’ll find all the info you need about the role and our school there!
How to prepare for a job interview at National Instruments
✨Know Your Stuff
Make sure you understand the role of a Clerical Officer inside out. Familiarise yourself with the main duties and responsibilities listed in the job description, like managing records and operating information systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Be ready to demonstrate your proficiency in computer packages, especially Microsoft Word, Excel, PowerPoint, and Outlook. You might be asked to provide examples of how you've used these tools in previous roles, so think of specific situations where your skills made a difference.
✨Time Management is Key
As a Clerical Officer, effective time management and organisational skills are crucial. Prepare to discuss how you prioritise tasks and manage your workload. Maybe share a story about a time when you successfully juggled multiple responsibilities—this will highlight your ability to handle the demands of the role.
✨Embrace the School's Values
Research the school's values and ethos before your interview. Be prepared to explain how your experience and approach align with these values. This shows that you’re not just looking for any job, but that you want to be part of their community and contribute positively.
