Capital Programme Manager in Worcester

The NHS Capital Funding landscape is changing dramatically and provides multiple opportunities for a forward-thinking Trust to access funding to support projects that reduce Critical Infrastructure Risk and support safe and effective patient care. We are seeking an experienced and strategically minded Capital Programme Manager to manage and deliver the Trust Capital Programme. This role will lead the delivery of a complex, multi-million-pound capital investment programme across our three acute hospital sites: Worcestershire Royal Hospital, Alexandra Hospital (Redditch), and Kidderminster Treatment Centre.

This is a senior leadership role within the Capital Planning Team, Estates and Facilities, with significant responsibility for shaping and delivering capital programmes that directly support patient safety, clinical service transformation and the Trust's long-term strategic objectives.

Main duties of the job include:

• Overall responsibility for the planning, governance and delivery of the Trust's Capital Programme, managing a team to deliver a diverse programme of projects from feasibility through to commissioning, handover and operationalisation.
• Lead the development, management and delivery of the current and future Capital Plan aligned to Trust Strategy and the 10-year Infrastructure Plan.
• Provide senior leadership and line management of the Capital Planning Team.
• Establish and maintain robust capital project governance, including the development of procurement strategies.
• Ensure compliance with Trust Standing Financial Instructions, procurement regulations, CDM Regulations and the Building Safety Act.
• Provide strategic oversight of capital budgets and financial performance.
• Support the development and submission of external funding bids.
• Work collaboratively with clinical, operational, IPC, fire safety, health & safety, digital and PFI stakeholders.
• Lead on sustainability and Net Zero capital programmes.
• Ensure effective commissioning, handover and post-project evaluation.

The post holder will be expected to work a minimum of 3 days on site, depending on activity, and will deputise for the Deputy Director of Estates & Facilities (Strategic Estates) as required.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond. The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester. Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care.

We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do:

• Being open and honest
• Ensuring people feel cared for
• Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System. We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Key working relationships include:

• Director of Estates and Facilities
• Deputy Director of Estates and Facilities - Strategic Estates
• Deputy Director of Estates and Facilities - PFI and Operational Estates
• Head of Operational Estates and Technical Services
• Head of Facilities
• PFI Team
• Capital Finance Team
• IPC team
• Fire Safety Team
• Health and Safety Team
• Clinical and Operational teams
• ICB/ NHSE Estates Leads

This post requires a positive and proactive approach to Projects, confidence to challenge the status quo and the experience, knowledge and personality to effect change.

Key Duties include:

• Direct responsibility for the delivery of all stages of funded capital works schemes across all 3 sites, encompassing the process from feasibility through to handover and operationalisation.
• Oversee the development of future years Capital Plan as well as the management and execution of the current Capital Plan.
• Ensure the Capital Plan aligns with Trust Strategy and the 10-year Infrastructure plan.
• Work closely with the Head of Operational Estates and Technical Services, to support the development and the delivery of the capital elements of the rolling Backlog Maintenance and Critical Infrastructure programme.
• Establishment and maintenance of robust Project Governance, chairing Project Boards when appropriate, and preparing highlight reports for Trust Boards.
• Responsible for conducting Post Project Evaluations, ensuring that lessons learned are applied to subsequent schemes.
• Provide support to the Deputy Director of E&F in the development and ongoing review of the Estates Strategy, maintaining alignment with Trust Clinical Strategies.
• Play an integral part in developing and submitting bids for external funding, including initiatives such as Return to Constitutional Standards and the Estates Safety Fund.
• Line management of the Capital Planning team.
• Ability to deputise for the Director of E&F Strategic Estates at all levels.

General Duties include:

• Develop, maintain and control project documentation throughout the lifecycle.
• Lead delivery of project plans: allocate tasks, manage risks/issues/dependencies, seek feedback and make timely decisions in the project's best interests.
• Produce and submit required progress reports to Trust, system and national forums.
• Proactively identify, manage and escalate risks and issues via agreed routes.
• Plan and run regular team meetings; maintain an action/decision log.
• Chair and facilitate meetings, networks and events that enable delivery and decision-making.

Strategy & Policy Development includes:

• Support development and refresh of the Trust's Estates Strategy.
• Develop capital procedures (prioritisation methods, business case standards) to maximise value from available resource.
• Develop and implement policies to support efficient management of the healthcare estate.
• Ensure capital developments align with and inform Trust clinical strategies.
• Maintain awareness of national estates/capital strategy to identify funding opportunities and align bids.

Operational responsibilities include:

• Deliver the capital programme while maintaining operational functionality and minimising impact on patient care.
• Maintain scope control; agree changes through the appropriate governance route.
• Manage variations to minimise impacts on cost and programme.
• Ensure delivery impacts are communicated, understood and approved by clinical/operational services.
• Align Trust activities with construction programmes to mitigate delay and extension-of-time claims.
• Apply analytical thinking to manage complex situations in a changing environment.
• Act as senior advocate for projects; secure sponsorship and handle sensitive/political issues.
• Work autonomously with strong time management; re-prioritise and adapt plans as needed.
• Manage quality assurance, benefits evaluation and project closure documentation.
• Ensure compliance with Trust governance requirements and relevant codes of conduct.

People Management and Training responsibilities include:

• Lead and manage Capital Project Managers assigned to programmes of work.
• Commission and manage external consultants where required, ensuring appropriate governance and compliance.
• Manage contractors and professional consultants across the portfolio; monitor performance (design, compliance, programme and site management) and contribute to quarterly/annual reviews and recommendations.

Communications and stakeholder management involves:

• Building and sustaining effective relationships with key individuals across the Trust and system.
• Planning and delivering stakeholder engagement to secure commitment, support and shared understanding.
• Identifying and managing stakeholder concerns, including challenging situations, to achieve resolution.
• Communicating complex, sensitive or contentious issues clearly to a wide range of audiences.
• Preparing concise, high-quality reports and papers; highlighting risks, escalations and recommendations.

Business Cases responsibilities include:

• Preparing outline business cases, including feasibility work, budget estimates, programmes, drawings/specifications, tenders and reports for construction/refurbishment schemes.
• Supporting completion of full business cases by preparing design options, detailed design, financial and contract information for approvals and funding decisions.
• Establishing and leading Capital Project Boards, as required.
• Recording and advising on derogations from statutory/non-statutory guidance and ensuring appropriate governance visibility.

Finance and resourcing responsibilities include:

• Working with project and finance leads to set budgets; monitoring, reporting variances and taking corrective action in line with reporting requirements.
• Managing project budgets for capital works, including purchasing of assets.
• Planning and securing resources required to deliver large-scale projects.
• Procuring and managing external consultant support and monitoring performance against requirements.
• Able to negotiate with a commercially driven PFI delivery partner to ensure the Trust is getting Value For Money and projects delivered on programme.

Personal Development involves:

• Maintaining relevant knowledge and skills and managing own CPD programme.
• Participating in the Trust's Personal Development Review and undertaking appraisals as required.
• Maintaining knowledge of principles and techniques for managing people, finance and resources as relevant to the role.
• Maintaining knowledge of Trust policies, procedures and strategic direction.

Mental Effort requires sustained concentration for extended periods, e.g., analysing complex data from multiple sources to develop and maintain project plans and dashboards. Duties are not exhaustive and may change with service needs; other duties within the grade may be required by agreement with the manager.