Head of Finance in Norfolk

Please also note that we are unable to offer visa sponsorship for this role. Applicants must have the existing right to work in the UK without sponsorship.

Salary - 50,000 - 55,000 pa (depending on experience)

Hours - 37.5 hours per week

Holiday - 25 days (increasing to 27 after 5 years and 31 after 9 years) plus 8 bank holidays

To work with the Senior Leadership Team (SLT) and Trustees to deliver the strategic aims of the Hospice, leading the finance team in delivering and progressing their services to the Hospice.

Main Responsibilities

• Financial Management and Reporting: Arrange and manage suitable financial and associated systems to enable sound financial recording and reporting. Ensure that timely and accurate management accounts are prepared and effectively communicated to the COO, SLT and Trustees. Ensure accurate VAT, Gift Aid and Corporation Tax claims and returns are submitted in a timely manner. Prepare the financial information and advice for decision making and support the SLT and Trustees with appropriate financial information. Prepare the annual financial statements in accordance with legal requirements including Charity requirements, statements of recommended practice (SORP) and policies. Manage all necessary elements of payroll and pensions, coordinating with the people and culture team and external providers. Manage the asset register for depreciation accounting. Check and approve regular payments via online banking. Analyse, investigate and report on financial and system anomalies or issues. Create and implement a process for selecting and collating Key Performance Indicators to measure performance as required by the Trustees. Manage and regularly review procurement processes including service contracts to maintain value for money and efficient working.
• Investment and Cash Management: Manage the short, medium and long term cash flows of Tapping House ensuring the most effective investment approach balanced with the operational cash requirements. Manage banking arrangements and signatories. Work with the Finance and Investment Committee.
• Governance, Risk and Compliance: Review, implement and manage internal financial controls to ensure a robust and sound control environment is maintained including liaison with external auditors. Prepare for and co-ordinate the annual financial audits and arrange the appointment of auditors. Support the Chief Operating Officer in ensuring all financial regulatory and statutory documentation is completed and submitted in accordance with legal requirements. Co-ordinate the Finance Department's risk register, mitigating locally where possible. Alert the SLT and Trustees of high risk. Work with the SLT to develop action plans to reduce identified risks.
• Leadership and Management: Provide strategic leadership to the finance team, ensuring that through effective and supportive management and robust organisational structures, they are focused and committed to delivering excellent performance in line with Hospice Vision and Values. Lead the ongoing development of your staff through the appraisal and supervision process to ensure their potential is realised, including identifying and addressing development and training needs, monitoring workloads and proactively managing change.
• Strategic Vision and Planning: In conjunction with the SLT and Trustees, contribute to the process for determining the strategic direction of the Hospice and through development, cascade of strategy and business plans, ensure delivery of key objectives, considering both internal and external influences.
• Highest Standards of Service Delivery: Represent the Hospice with the wider hospice community and with other groups as required.
• Professional Development, Education & Training: Take responsibility for ensuring personal and team attendance at mandatory training. Participate in the developing hospice educational programme by attending in-house study days and courses required. Take responsibility for self and team development. Identify training and education needs. Act as a role model for team members and participate in staff development initiatives as appropriate.

General

• Carry out all duties in accordance with the Hospice's policies and procedures including but not limited to health & safety, code of behaviour, confidentiality and equality, diversity & inclusion.
• Promote awareness of the Hospice, its services and its strategy.
• Work collaboratively and respectfully with all staff, volunteers and supporters of the Hospice.
• Promote and support the safeguarding of vulnerable adults, young people and children, observing and adhering to the Hospice's policies on safeguarding.
• Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role.

Information Security, Confidentiality, and Records Management:

The role requires adherence to organisational policies concerning information security, data privacy, and confidentiality. The employee is responsible for safeguarding sensitive information, ensuring secure handling and storage of records, and maintaining compliance with applicable data protection regulations. This includes actively participating in Information Governance training, reporting potential security incidents, and managing records in accordance with Tapping House's Retention Archiving and Destruction of All Hospice Records Policy.

This job description is not intended to be exhaustive and will be reviewed periodically to ensure that the needs of the service are being met.

Person Specification

• Qualifications: Significant experience in a Finance Management role. Desirable: Qualified Accountant with at least 3 years Post Qualification.
• Skills & Knowledge: Essential: Analytical mind-set with the ability to interpret financial data and provide actionable insights. Strong knowledge of financial planning and analysis, budgeting and financial reporting. Strong understanding of financial systems and proficient in relevant software applications. Advanced IT Skills with the ability to use Microsoft packages to manipulate and present data in easy-to-read formats. Desirable: Knowledge of Charity accountancy regulations and requirements for audit.
• Experience: Essential: Proven experience in finance management, with a focus on process improvement and financial analysis. Experience of preparing budgets and final accounts within a framework of recognised and contemporary accounting standards. Experience in managing payroll. Desirable: Experience of working within the Charity, Not for profit, Hospice or Health and Social Care Sector. Experience of presenting and explaining complex financial data at Committee/Board meetings to Directors/Trustees.
• Knowledge: Essential: Ability to interpret and present complex statistical information to a range of audiences. Ability to proactively seek solutions to issues and challenges faced. Engage stakeholders and communicate complex concepts clearly and in easy-to-understand ways.
• Attributes: Essential: Results driven with a commitment to making a positive impact on our community. Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments. Thorough and focused with a high level of attention to detail. Initiative - Proactive nature and willingness to find solutions and take initiative in seeking opportunities to contribute. Good organisational and time management skills, with the ability to prioritise tasks and manage multiple responsibilities effectively.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Tapping House

Address: Wheatfields, Hillington, King’s Lynn, Norfolk, PE31 6BH, United Kingdom