Recruitment and Resourcing Officer in Loughborough

Job summaryWe're currently recruiting for two Recruitment and Resourcing Officers to join our team.One vacancy has arisen due to an internal move, and the other is on a fixed term basis.Two roles available:Full-Time, Open-Ended (37 hours per week, Mon Thurs 9.00am to 5.00pm and Friday 9.00am to 4.30pm)Part-Time, Fixed-Term for up to 12 months (18.5 hours per week, 0.5 FTE) or earlier return of the postholderBoth roles offer hybrid working, combining office and home working, with an initial office based training period.Working arrangements:Full-time: office-based Tuesday, Wednesday (Team Day) and FridayPart-time: Wednesday to Friday, officed based on Wednesday (Team Day) and Thursday.About You:Do you enjoy working with a wide range of stakeholders? Do you thrive on a providing an exceptional customer service?Our Recruitment and Resourcing team are responsible for managing the end-to-end recruitment process for all academic and professional services roles acrossthe University.Main duties of the jobAbout the role:Daily, youll manage your own portfolio being responsible for the end-to-end recruitment process from advertising to onboarding successful candidates.Youll provide recruitment and resourcing advice to your hiring managers including where and how to advertise creatively.Youll support on immigration activities in relation to the new starter process; including right to work checks, Academic Visitor letters and Certificates of Sponsorships.You'll be joining a supportive team environment, working closely with experienced colleagues who will help you develop your recruitment and immigration knowledge.Key Requirements:Youll need to be comfortable talking to and advising colleagues at all levels of the university.Have a can-do attitude and thrive on providing excellent customer service to our candidates and key stakeholders.You will be the first point of contact in the team for your designated portfolio customers and will work alongside ateam of fellow Officers.You will need to have administration experience and ideally, this would be in a recruitment and resourcing environment, but this is not essential.Your previous administration experience should include prioritising and processing high numbers of tasks with a high level of accuracy and in a timely manner, as well as experience of IT systems including Microsoft applications.About usWe welcome applications from all walks of life, and we are really committed to diversity and inclusion in the way we manage recruitment and how we work with our colleagues at Loughborough University. Well expect you to be committed too.In return, we can offer you a supportive and friendly environment with lots of opportunity to learn and develop your personal and professional skills.Application Process:Applications for the role will be reviewed against the essential and desirable criteria listed in the person specification. Please ensure you clearly state how you meet each of the essential (and desirable) criteria in your application giving examplesFor further support with your application, pleaserefer to our application guidance, which includes some top tips and support to help you when completing your applicationPlease state on your application if you are interested in either the full-time or part-time position or wish to be considered for both roles in your application.Application closing date: Monday 19 October 2026 Interviews to be held week commencing Monday 2 November 2026Our BenefitsAt Loughborough, our benefits are designed to support your life inside and outside of work, helping you to thrive and feel valued as part of our community.Discover moreabout the full range of rewards and benefits at Loughborough University.DetailsDate posted16 October 2026Pay schemeOtherSalary
27,290 to 28,778 a year
(pro rata for the part-time role).
ContractPermanentWorking pattern

Full-time

Reference numberN0089-REQ Job locationsEpinal WayLoughborough UniversityLoughboroughLeicestershireLE11 3TUUnited KingdomJob descriptionJob responsibilitiesJob Duties Support end to end recruitment and immigration processes for your nominated School/Service area
ensuring a seamless service is provided at all time. Work collaboratively with the Senior Recruitment and Resourcing Officer and Senior Immigration Officer to
contribute to the delivery of operational priorities, projects, service improvements, contributing to the
continuous development of the University's recruitment and immigration service. Provide an excellent candidate experience ensuring regular touch points are made throughout the
recruitment process. Ensure HR systems and documents are updated accurately and in a timely way
1
Copyright Loughborough University. All rights reserved. Receive a range of Recruitment, Resourcing and immigration queries and respond to them in a solution
focused way or forward them to the appropriate HR team Work closely with recruiting managers, prospective candidates, and employees to discuss their resourcing
needs and problem solve queries ensuring high levels of customer service at all times Use HR systems and the Home Office reporting management system to undertake recruitment and
Immigration administration for all University staff in line with GDPR and UKVI compliance requirements Support with updating our recruitment/UKVI information on the HR web pages, and any other web pages
as required Manage a shared recruitment inbox, dealing with a wide range of queries and ensuring these are answered
in a timely manner. Adhere to best practice recruitment processes with a focus on continuous improvement Maintain digital HR records. This includes maintaining spreadsheets and retaining electronic copies of
documents. Maintain confidentiality in relation to people matters and information management complying with GDPR Managing Academic Visitor requests from initial welcome letters to onboarding on arrival. Support Senior Recruitment and Senior Immigration Officers with the successful delivery of allocated
recruitment projects throughout the year. Any other reasonable duties as assigned by the Director of HR
Job description
Job responsibilitiesJob Duties Support end to end recruitment and immigration processes for your nominated School/Service area
ensuring a seamless service is provided at all time. Work collaboratively with the Senior Recruitment and Resourcing Officer and Senior Immigration Officer to
contribute to the delivery of operational priorities, projects, service improvements, contributing to the
continuous development of the University's recruitment and immigration service. Provide an excellent candidate experience ensuring regular touch points are made throughout the
recruitment process. Ensure HR systems and documents are updated accurately and in a timely way
1
Copyright Loughborough University. All rights reserved. Receive a range of Recruitment, Resourcing and immigration queries and respond to them in a solution
focused way or forward them to the appropriate HR team Work closely with recruiting managers, prospective candidates, and employees to discuss their resourcing
needs and problem solve queries ensuring high levels of customer service at all times Use HR systems and the Home Office reporting management system to undertake recruitment and
Immigration administration for all University staff in line with GDPR and UKVI compliance requirements Support with updating our recruitment/UKVI information on the HR web pages, and any other web pages
as required Manage a shared recruitment inbox, dealing with a wide range of queries and ensuring these are answered
in a timely manner. Adhere to best practice recruitment processes with a focus on continuous improvement Maintain digital HR records. This includes maintaining spreadsheets and retaining electronic copies of
documents. Maintain confidentiality in relation to people matters and information management complying with GDPR Managing Academic Visitor requests from initial welcome letters to onboarding on arrival. Support Senior Recruitment and Senior Immigration Officers with the successful delivery of allocated
recruitment projects throughout the year. Any other reasonable duties as assigned by the Director of HRPerson Specification
Qualifications
EssentialA level education of equivalent experience
Experience
EssentialExperience of working in a large, complex organisation, ideally in a Recruitment and Resourcing environment Experiencing of processing high levels of administrative tasks with a high level of accuracy, paying attention to detail and completing in a timely manner Experience of maintaining confidentiality and compliance with GDPR Experience within a customer focused office environment An appreciation of the role of Recruitment and Resourcing in creating a high quality, progressive and inclusive employment experience Ability to work on own initiative with minimal levels of supervision Strong interpersonal skills to be able to build relationships with a range of stakeholders Display commitment to high levels of customer service and able to provide a positive employee experience Competent in Microsoft applications: Word, PowerPoint, Excel and Outlook Flexible approach, able to adapt to a changing work environment Able to deal with people in a friendly, tactful and professional manner
Person Specification

Qualifications
EssentialA level education of equivalent experience
Experience
EssentialExperience of working in a large, complex organisation, ideally in a Recruitment and Resourcing environment Experiencing of processing high levels of administrative tasks with a high level of accuracy, paying attention to detail and completing in a timely manner Experience of maintaining confidentiality and compliance with GDPR Experience within a customer focused office environment An appreciation of the role of Recruitment and Resourcing in creating a high quality, progressive and inclusive employment experience Ability to work on own initiative with minimal levels of supervision Strong interpersonal skills to be able to build relationships with a range of stakeholders Display commitment to high levels of customer service and able to provide a positive employee experience Competent in Microsoft applications: Word, PowerPoint, Excel and Outlook Flexible approach, able to adapt to a changing work environment Able to deal with people in a friendly, tactful and professional mannerCertificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameLoughborough UniversityAddressEpinal WayLoughborough UniversityLoughboroughLeicestershireLE11 3TUUnited KingdomEmployer's websiteEmployer detailsEmployer nameLoughborough UniversityAddressEpinal WayLoughborough UniversityLoughboroughLeicestershireLE11 3TUUnited KingdomEmployer's website