Care Co-Ordinator / Administrator in Essex

Job summaryThe Ross Practice has a fantastic opportunity for a Care Co-Ordinator to join our committed team.This role ensures that patients receive coordinated and comprehensive care while maintaining high data quality standards, ultimately improving overall health outcomes.The role is part of our adminsitration team.Main duties of the jobCollaboration: Work collaboratively with social prescribing link workers, and other health professionals as needed. Work closely with other members of the Primary Care team.Data Management: Ensure the accuracy, completeness, and consistency of patient data.Compliance Monitoring: Assist in ensuring compliance with the Quality and Outcomes Framework (QOF),Data Audits: Participate in regular audits and data quality checks to identify and resolve discrepancies.Meeting Coordination: Co-ordinate and minute Adult and Child Multi-Disciplinary Team Meetings (MDT) and weekly Care Home Meetings.Review Scheduling: Invite and book reviews for Serious Mental Illness, Learning Disability, Long Term Conditions and Severe/Moderate Frailty.Patient Support: Support patients self-referring and invite and book Carer reviews.Carer Support: Provide signposting for Carers, e.g., to the social prescribing team.Proactive Initiatives: Take initiative to identify areas for improvement in patient care and data management processes and implement solutions to enhance overall efficiency and effectiveness.Additional Roles: Perform any other roles as deemed necessary to support the delivery of care to the Practice and PCN population.Knowledge of Regulations: Understanding of healthcare data standards and regulations.Private insurance - to manage and plan the Practice private insurance and SARsAbout usThe Ross Practice located in Harlow with easy access to the M11 and train services.We are made up of 4 Partners, nursing team, management team and a supportive administration team.We are part of Harlow South PCN.CQC 'good' rating last inspected in May 2026.We are a SystmOne Practice which also operates AccuRx and Ardens.If you would like to discuss this role in more detail please contact Beth Wilson Practice Manager, bethanywilson@nhs.netDetailsDate posted16 October 2026Pay schemeOtherSalary Depending on experience ContractPermanentWorking pattern Full-time, Flexible working Reference numberA5900-26-0004Job locationsRoss PracticeThe FairwayHarlowEssexCM18 6LYUnited KingdomJob descriptionJob responsibilitiesThe Care Coordinator plays a key role in supporting patients to navigate and access health and care services within the GP practice and wider healthcare system.The post holder will coordinate care and support for patients, particularly those with:Long-term conditions Frailty Complex health needs Mental health conditions Social vulnerabilities The Care Coordinator will work collaboratively with the multidisciplinary team (MDT), community services, social care, voluntary organisations, and carers to ensure patients receive timely, person-centred, and coordinated care.Main Duties and ResponsibilitiesCare CoordinationCoordinate patient care across health and social care services Support continuity of care for patients with complex needs Assist patients in navigating healthcare services Support delivery of personalised care plans Monitor and follow up actions from MDT meetings Ensure patients are referred to appropriate services Patient SupportContact patients to arrange appointments, reviews, and follow-up care Support patients to engage with health and wellbeing services Assist vulnerable patients to access appropriate support Identify barriers to accessing care and escalate concerns where appropriate Provide non-clinical support and information Multidisciplinary Team (MDT) WorkingParticipate in MDT meetings Coordinate actions arising from MDT discussions Liaise with: GPs Nurses Social prescribers Community teams Care homes Social services Voluntary sector organisations Long-Term Condition and Frailty SupportSupport proactive management of patients with long-term conditions Assist with recalls and monitoring Support care planning for frail patients Help identify patients requiring additional support Care Home SupportAssist with coordination of care for care home residents Support ward rounds and follow-up actions Communicate with care home staff and families where appropriate Administrative ResponsibilitiesMaintain accurate patient records Document patient contacts and care coordination activities Manage tasks and workflow appropriately Support audits and reporting requirements Assist with service improvement initiatives Safeguarding ResponsibilitiesThe post holder must:Recognise safeguarding concerns Follow safeguarding procedures Escalate concerns promptly to appropriate clinicians or agencies Confidentiality and Information GovernanceThe post holder must comply with:UK GDPR Data Protection Act 2018 NHS Confidentiality Code of Practice Practice information governance policies Patient information must be handled securely and confidentially at all times.Accessible CommunicationThe practice will comply with the Accessible Information Standard.The Care Coordinator should:Identify communication needs Support accessible communication methods Arrange interpreters or support where required Official GuidanceNHS England Accessible Information StandardHealth and SafetyThe post holder will:Follow health and safety policies Participate in mandatory training Maintain infection prevention standards Report incidents and hazards promptly Equality and DiversityThe practice is committed to promoting:Equality Diversity Inclusion All patients and staff will be treated fairly and respectfully.General ResponsibilitiesWork collaboratively within the practice and PCN team Attend meetings and training sessions Participate in quality improvement activities Undertake additional reasonable duties relevant to the role Person SpecificationEssential CriteriaQualificationsGood standard of education including English and Maths Skills and ExperienceExcellent communication and interpersonal skills Organisational and coordination skills Ability to work independently and within a team IT literacy Ability to prioritise workload Experience dealing with vulnerable individuals KnowledgeUnderstanding of patient confidentiality Awareness of health and social care services Understanding of person-centred care Personal QualitiesCompassionate and empathetic Professional and reliable Flexible and adaptable Patient-focused Good problem-solving skills Desirable CriteriaExperience in healthcare, social care, or community support roles GP practice or NHS experience Knowledge of long-term conditions and frailty Experience with clinical systems such as: EMIS Web SystmOne Understanding of safeguarding procedures Knowledge of local community services Disclosure and Barring Service (DBS)This role may require:Enhanced DBS check Occupational health clearance Performance StandardsThe post holder will be expected to:Maintain accurate records Support effective care coordination Promote positive patient experiences Meet service targets where applicable Work within agreed protocols and procedures ReviewThis job description may be amended periodically following consultation with the post holder to meet service requirements. Job description Job responsibilitiesThe Care Coordinator plays a key role in supporting patients to navigate and access health and care services within the GP practice and wider healthcare system.The post holder will coordinate care and support for patients, particularly those with:Long-term conditions Frailty Complex health needs Mental health conditions Social vulnerabilities The Care Coordinator will work collaboratively with the multidisciplinary team (MDT), community services, social care, voluntary organisations, and carers to ensure patients receive timely, person-centred, and coordinated care.Main Duties and ResponsibilitiesCare CoordinationCoordinate patient care across health and social care services Support continuity of care for patients with complex needs Assist patients in navigating healthcare services Support delivery of personalised care plans Monitor and follow up actions from MDT meetings Ensure patients are referred to appropriate services Patient SupportContact patients to arrange appointments, reviews, and follow-up care Support patients to engage with health and wellbeing services Assist vulnerable patients to access appropriate support Identify barriers to accessing care and escalate concerns where appropriate Provide non-clinical support and information Multidisciplinary Team (MDT) WorkingParticipate in MDT meetings Coordinate actions arising from MDT discussions Liaise with: GPs Nurses Social prescribers Community teams Care homes Social services Voluntary sector organisations Long-Term Condition and Frailty SupportSupport proactive management of patients with long-term conditions Assist with recalls and monitoring Support care planning for frail patients Help identify patients requiring additional support Care Home SupportAssist with coordination of care for care home residents Support ward rounds and follow-up actions Communicate with care home staff and families where appropriate Administrative ResponsibilitiesMaintain accurate patient records Document patient contacts and care coordination activities Manage tasks and workflow appropriately Support audits and reporting requirements Assist with service improvement initiatives Safeguarding ResponsibilitiesThe post holder must:Recognise safeguarding concerns Follow safeguarding procedures Escalate concerns promptly to appropriate clinicians or agencies Confidentiality and Information GovernanceThe post holder must comply with:UK GDPR Data Protection Act 2018 NHS Confidentiality Code of Practice Practice information governance policies Patient information must be handled securely and confidentially at all times.Accessible CommunicationThe practice will comply with the Accessible Information Standard.The Care Coordinator should:Identify communication needs Support accessible communication methods Arrange interpreters or support where required Official GuidanceNHS England Accessible Information StandardHealth and SafetyThe post holder will:Follow health and safety policies Participate in mandatory training Maintain infection prevention standards Report incidents and hazards promptly Equality and DiversityThe practice is committed to promoting:Equality Diversity Inclusion All patients and staff will be treated fairly and respectfully.General ResponsibilitiesWork collaboratively within the practice and PCN team Attend meetings and training sessions Participate in quality improvement activities Undertake additional reasonable duties relevant to the role Person SpecificationEssential CriteriaQualificationsGood standard of education including English and Maths Skills and ExperienceExcellent communication and interpersonal skills Organisational and coordination skills Ability to work independently and within a team IT literacy Ability to prioritise workload Experience dealing with vulnerable individuals KnowledgeUnderstanding of patient confidentiality Awareness of health and social care services Understanding of person-centred care Personal QualitiesCompassionate and empathetic Professional and reliable Flexible and adaptable Patient-focused Good problem-solving skills Desirable CriteriaExperience in healthcare, social care, or community support roles GP practice or NHS experience Knowledge of long-term conditions and frailty Experience with clinical systems such as: EMIS Web SystmOne Understanding of safeguarding procedures Knowledge of local community services Disclosure and Barring Service (DBS)This role may require:Enhanced DBS check Occupational health clearance Performance StandardsThe post holder will be expected to:Maintain accurate records Support effective care coordination Promote positive patient experiences Meet service targets where applicable Work within agreed protocols and procedures ReviewThis job description may be amended periodically following consultation with the post holder to meet service requirements.Person Specification Qualifications EssentialQualificationsGood standard of education including English and Maths Skills and ExperienceExcellent communication and interpersonal skills Organisational and coordination skills Ability to work independently and within a team IT literacy Ability to prioritise workload Experience dealing with vulnerable individuals KnowledgeUnderstanding of patient confidentiality Awareness of health and social care services Understanding of person-centred care Personal QualitiesCompassionate and empathetic Professional and reliable Flexible and adaptable Patient-focused Good problem-solving skillsDesirableExperience in healthcare, social care, or community support roles GP practice or NHS experience Knowledge of long-term conditions and frailty Experience with clinical systems such as: oEMIS Web oSystmOne Understanding of safeguarding procedures Knowledge of local community services Person Specification Qualifications EssentialQualificationsGood standard of education including English and Maths Skills and ExperienceExcellent communication and interpersonal skills Organisational and coordination skills Ability to work independently and within a team IT literacy Ability to prioritise workload Experience dealing with vulnerable individuals KnowledgeUnderstanding of patient confidentiality Awareness of health and social care services Understanding of person-centred care Personal QualitiesCompassionate and empathetic Professional and reliable Flexible and adaptable Patient-focused Good problem-solving skillsDesirableExperience in healthcare, social care, or community support roles GP practice or NHS experience Knowledge of long-term conditions and frailty Experience with clinical systems such as: oEMIS Web oSystmOne Understanding of safeguarding procedures Knowledge of local community servicesDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameThe Ross PracticeAddressRoss PracticeThe FairwayHarlowEssexCM18 6LYUnited KingdomEmployer's websiteEmployer detailsEmployer nameThe Ross PracticeAddressRoss PracticeThe FairwayHarlowEssexCM18 6LYUnited KingdomEmployer's website