GP Practice Administrator (Experienced) in Coventry

Job summaryFollowing the retirement of our current Practice Manager, Clarendon Lodge Medical Practice is seeking an experienced, dynamic, and motivated leader with a passion for healthcare. This is a key senior role within a busy and forward-thinking primary care practice, serving a patient population of over 14,000 and leading a team of around 40 staff plus attached services. Working closely with the Partners and Management Team, you will help implement innovative strategies, optimise operational processes, and ensure the delivery of high-quality, patient-centred care. The Practice actively supports professional development, including funded training, leadership development opportunities, and the chance to shape and grow your role as the practice evolves. Competitive salary, reviewed annuallyGenerous annual leave entitlementPension schemeFree on-site parkingProfessional developmentPotential for future profit-share option for the right candidate. Leadership & Team Management: Lead and motivate a dedicated team of healthcare professionals and administrative staff, fostering a positive and productive work environment. Oversee scheduling, resource management, and inventory. Financial Oversight: Manage budgets, monitor financial performance, and implement cost-effective strategies. Compliance & Quality Assurance: Ensure adherence to healthcare regulations and standards. Leverage healthcare technologies to enhance practice operations, streamline patient communication, and improve clinical workflows. About usFor over 100 years, Clarendon Lodge Medical Practice has proudly served the people of Leamington Spa and has developed a strong and well-respected reputation locally for delivering high-quality patient care. Our team reflects our dedication to development and continuity: our Senior Partner began their career at Clarendon Lodge Medical Practice as a Registrar, one of our Partners holds the role of Clinical Director within our Primary Care Network and 40% of the team have served the Practice for over 7 years. We are a progressive, forward-thinking practice with a long-standing commitment to training future healthcare professionals, with growth and progression central to who we are. We are supported by a highly experienced, dedicated team of professionals who are committed to delivering a high standard of service for our patients and the wider community. DOE + bonus & other benefits Full-time Reference numberA3691-2026Job locations16 Clarendon StreetLeamington SpaWarwickshireCV32 5SSUnited KingdomJob descriptionJob responsibilitiesThe role oversees the administrative and financial aspects of the Practice, ensuring efficient operations and high-quality patient care. Responsibilities include managing budgets, implementing policies, overseeing processes, optimise resource allocation, and ensure compliance with healthcare performance management and managing the disciplinary and capability procedures. as well as a comprehensive understanding of healthcare administration. Job responsibilitiesThe role oversees the administrative and financial aspects of the Practice, ensuring efficient operations and high-quality patient care. Responsibilities include managing budgets, implementing policies, overseeing processes, optimise resource allocation, and ensure compliance with healthcare performance management and managing the disciplinary and capability procedures. as well as a comprehensive understanding of healthcare administration. EssentialMinimum 2 years experience in a senior management roleProven experience in HR processes (recruitment, appraisals, performance management)Financial management experience (budgeting, forecasting, payroll)Experience in implementing systems and managing changeStrong leadership and team management skillsExcellent organisational and time-management abilitiesFinancial acumen and analytical skillsEffective communication and interpersonal skillsIT proficiency (Microsoft Office and practice systems)Ability to prioritise and work under pressureDesirablePrevious experience in NHS or primary care settingFamiliarity with CQC compliance and healthcare regulationsExperience with clinical systems (EMIS, SystmOne)Project management and strategic planning skillsKnowledge of employment law, GDPR, and health & safety regulations EssentialProfessional, confidential, and ethical approachProactive, adaptable, and resilient under pressureStrong problem-solving and decision-making abilityCommitment to continuous improvement and innovationAbility to motivate and develop staffFlexibility to work outside normal hours when requiredAbility to travel between sites if necessary EssentialDegree or equivalent qualificationGCSEs in English and Maths (or equivalent)DesirableManagement qualification (e.g., Diploma in Management Studies, Certificate in Practice Management)Evidence of continuous professional development EssentialMinimum 2 years experience in a senior management roleProven experience in HR processes (recruitment, appraisals, performance management)Financial management experience (budgeting, forecasting, payroll)Experience in implementing systems and managing changeStrong leadership and team management skillsExcellent organisational and time-management abilitiesFinancial acumen and analytical skillsEffective communication and interpersonal skillsIT proficiency (Microsoft Office and practice systems)Ability to prioritise and work under pressureDesirablePrevious experience in NHS or primary care settingFamiliarity with CQC compliance and healthcare regulationsExperience with clinical systems (EMIS, SystmOne)Project management and strategic planning skillsKnowledge of employment law, GDPR, and health & safety regulations EssentialProfessional, confidential, and ethical approachProactive, adaptable, and resilient under pressureStrong problem-solving and decision-making abilityCommitment to continuous improvement and innovationAbility to motivate and develop staffFlexibility to work outside normal hours when requiredAbility to travel between sites if necessary EssentialDegree or equivalent qualificationGCSEs in English and Maths (or equivalent)DesirableManagement qualification (e.g., Diploma in Management Studies, Certificate in Practice Management)Evidence of continuous professional developmentDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer detailsEmployer nameClarendon Lodge Medical PracticeAddress16 Clarendon StreetLeamington SpaWarwickshireCV32 5SSUnited KingdomEmployer's websiteEmployer detailsEmployer nameClarendon Lodge Medical PracticeAddress16 Clarendon StreetLeamington SpaWarwickshireCV32 5SSUnited KingdomEmployer's website