Clinical Coder / Medical Records Administrator at GP Surgery in Chelmsford

Job summaryJoin Our Friendly Team at a Thriving GP SurgeryHours: Full timeAre you ready for a rewarding, fulfilling role in a dynamic, supportive environment. Were a busy GP surgery with over 15000 patients and were growing. As we expand, were excited to welcome new team members who are compassionate, dedicated, and ready to thrive in a supportive, friendly environment.If you are looking to bring your skills to a vibrant, community-centred practice, wed love to hear from you.Qualifications & Skills Required:Essential RequirementsPrevious experience in clinical coding, medical summarising or medical administration within a GP practice.Good understanding of medical terminology.Excellent attention to detail and accuracy.Strong organisational and time management skills.Ability to manage workload independently and meet deadlines.Good communication and teamwork skills.Understanding of patient confidentiality and data protection.Good computer and administrative skills.Desirable RequirementsExperience using EMIS Web.Knowledge of SNOMED CT coding.Experience processing hospital correspondence and discharge summaries.Experience with QOF, clinical searches and disease registers.Previous experience working in NHS primary care.Main duties of the jobPrimary Key ResponsibilitiesClinical Coding and Medical RecordsAccurately code clinical information using SNOMED CT.Review and process incoming hospital letters, discharge summaries, outpatient correspondence and other clinical documents.Extract relevant clinical information and enter appropriate codes into patient records.Summarise new patient medical records, including medical history, diagnoses, medications, allergies and immunisations.Ensure patient records are accurate, complete and up to date.Identify and highlight any urgent or clinically significant information to the appropriate GP or clinician.Follow practice protocols when processing and filing clinical correspondence.About usOverview of your organisationWhy Join Us?We are not just a GP surgery we are a supportive and rewarding workplace where staff well-being is our priority. Here's why you'll love working with us:Staff Well-being Award Winners :We are proud to have won the Staff Well-being Award in December 2023.Wellness Room :Enjoy access to our dedicated Wellness Room, where you can unwind with spa treatments, fully funded by the surgery.Pilates Sessions: Stay active and relaxed with regular Pilates classes led by a professional instructor, all part of our commitment to your well-being.Stress-Free Environment:We maintain a healthy, balanced work-life environment that reduces stress and promotes overall well-being.Relax and Recharge :Take advantage of our massage chair during breaks, designed to help you relax and de-stress.Outstanding Reputation :Our surgery consistently receives excellent feedback from patients and NHS England, reflecting our dedication to providing high-quality care.Join us and become part of a team that values your health and happiness.DetailsDate posted06 November 2026Pay schemeOtherSalary Depending on experience ContractPermanentWorking pattern Full-time Reference numberA2735-26-0010Job locations2A-6 LYNWOOD DRIVEROMFORDESSEXRM5 3QLUnited KingdomJob descriptionJob responsibilitiesThe post holder will be expected to provide general administration duties, which may include but is not limited to;To assist in keeping patient records accurate and up to date by scanning and attaching paper documents in to electronic records.Filing scanned documents into patient electronic notes (EMIS)Electronically filing test results and other documents/patient informationPerform computer searches and data collection to support practice enhanced services and ensure clinical safety.Keeping all records including staff trainings up to date for CQC purposes.Monitoring telephone call queue daily.To liaise with reception manager to make sure all tasks are completed at the end of day.Helping patients by dealing with requests or questions in a polite, professional and efficient mannerTelephoning patients to inform them about prescriptions, to move/book or rebook appointments, or gather personal data in a sensitive manner, such as smoking status, when asked to do soPrinting and distributing repeat prescriptionsRegistering patients, ensuring that information is checked and documented accuratelyGeneral administration involving patient records, audits etc. as required.Prepare medical reports and other requests for information are processed accurately and in a timely manner, ensuring practice protocols regarding information governance and confidentiality are adhered toRecord-keeping, distribution of documents, filing are all undertaken accurately and efficientlyTaking responsibility for the scheduling and co-ordination of meetingsManagement of the generic email inboxYou should have previous administrative experience, preferably familiar with EMIS Web GP system. Good written and verbal communication skills are essential together with highly effective organisational and planning skills. Job description Job responsibilitiesThe post holder will be expected to provide general administration duties, which may include but is not limited to;To assist in keeping patient records accurate and up to date by scanning and attaching paper documents in to electronic records.Filing scanned documents into patient electronic notes (EMIS)Electronically filing test results and other documents/patient informationPerform computer searches and data collection to support practice enhanced services and ensure clinical safety.Keeping all records including staff trainings up to date for CQC purposes.Monitoring telephone call queue daily.To liaise with reception manager to make sure all tasks are completed at the end of day.Helping patients by dealing with requests or questions in a polite, professional and efficient mannerTelephoning patients to inform them about prescriptions, to move/book or rebook appointments, or gather personal data in a sensitive manner, such as smoking status, when asked to do soPrinting and distributing repeat prescriptionsRegistering patients, ensuring that information is checked and documented accuratelyGeneral administration involving patient records, audits etc. as required.Prepare medical reports and other requests for information are processed accurately and in a timely manner, ensuring practice protocols regarding information governance and confidentiality are adhered toRecord-keeping, distribution of documents, filing are all undertaken accurately and efficientlyTaking responsibility for the scheduling and co-ordination of meetingsManagement of the generic email inboxYou should have previous administrative experience, preferably familiar with EMIS Web GP system. Good written and verbal communication skills are essential together with highly effective organisational and planning skills.Person Specification Qualifications EssentialHigher Degree or 2 years experience of GP clinical system EMIS WEBDesirableExperience of working in a GP practice Experience EssentialExcellent communication skills (written and oral). Applicants must have excellent I.T skills .Please see job description .DesirableExperience of working in GP practice Person Specification Qualifications EssentialHigher Degree or 2 years experience of GP clinical system EMIS WEBDesirableExperience of working in a GP practice Experience EssentialExcellent communication skills (written and oral). Applicants must have excellent I.T skills .Please see job description .DesirableExperience of working in GP practiceDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameLynwood Medical CentreAddress2A-6 LYNWOOD DRIVEROMFORDESSEXRM5 3QLUnited KingdomEmployer's websiteEmployer detailsEmployer nameLynwood Medical CentreAddress2A-6 LYNWOOD DRIVEROMFORDESSEXRM5 3QLUnited KingdomEmployer's website