Administrator - Neighbourhood Team in Ambrosden

Job summaryWe are looking to recruit an Administrator, on a permanent basis, within our Neighbourhood Team at Bicester Head Office. Reporting into the Neighbourhood Team Service Manager.This role is part time (20 hours), Monday to Friday, daytime and has a starting salary of 25,000 for the full time equivalent per annum.Main duties of the jobRole PurposeThe post-holder will be required to provide administrative support to various teams across the organisation. The post holder will be required to communicate professionally and courteously at all times with both internal and external colleagues.About usPML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa 16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010DetailsDate posted06 November 2026Pay schemeOtherSalary 25,000 to 26,000 a year ContractPermanentWorking pattern Part-time Reference numberE0176-26-0085Job locationsPrincipal Medical Ltd3 Barberry PlaceBicesterOxfordshireOX26 3HAUnited KingdomJob descriptionJob responsibilitiesRole ResponsibilitiesAdministration Duties:Provide real time capacity information to referrers of all services using information provided by clinical teamsWork collaboratively with the wider support teamWork well under pressure and can prioritise tasksAllocate jobs to the clinical teams to ensure the most appropriate use of resources based on patient need and geographical locationMaintain contemporaneous information on IT systems with appropriate systems for back up in the event of systems failure to ensure that there is no disruption to service deliveryAccess GP clinical systems and other information systems where appropriate to enter read codes, update records on behalf of the teams where necessaryTake telephone messages and pass to the relevant person/team in a prompt, efficient mannerLiaise with Practice Managers and other staff as appropriateAssist in the collation of data for reporting purposesEnsure that all non-clinical equipment is fit for purpose and in full working order, and to purchase and manage consumables, ensuring adequate stocks of all necessary itemsEnsure records, information systems and files are maintained accurately, to allow a clear audit trailWork in accordance with legislation, and in line with company policies and procedures alwaysCarry out any other appropriate duties as requiredManagementAllocate tasks in a timely manner, as organisational priorities changeEnsure that all public and professional enquiries are dealt with by the administrative team in an efficient, polite and confidential manner and/or passed onto the relevant member of staff for actionGovernanceAssist in the collation of data for reporting purposesProfessional / Ethical PracticeActing in accordance with PML protocols and policies and the LawMaintaining confidentiality and communicating patient information in accordance with the Data Protection Act 1998Working in a non-judgmental anti-discriminatory way, regarding the cultural and religious beliefs of individuals and groupsAlways working within boundaries of competency and knowledgeEnsure safety of clinical team who may be lone working through monitoring and seeking clarification of signing on and offPersonal DevelopmentAttending staff meetings, team meetings and in-service training as directedTaking responsibility for his / her own learning and developmentParticipating in an annual appraisal to identify personal / professional development planTaking an active part in learning opportunities and keeps their own personal learning and development portfolioTaking opportunities to assist other health and social care disciplinesUnderstanding own position and job within the teamUnderstanding where to go for support when neededThis job description seeks to outline the key duties and responsibilities of the post holder and is not a definitive document and does not form part of the main statement of terms and conditions.This job will be reviewed periodically, and changes may be made in consultation with the post holder. Job description Job responsibilitiesRole ResponsibilitiesAdministration Duties:Provide real time capacity information to referrers of all services using information provided by clinical teamsWork collaboratively with the wider support teamWork well under pressure and can prioritise tasksAllocate jobs to the clinical teams to ensure the most appropriate use of resources based on patient need and geographical locationMaintain contemporaneous information on IT systems with appropriate systems for back up in the event of systems failure to ensure that there is no disruption to service deliveryAccess GP clinical systems and other information systems where appropriate to enter read codes, update records on behalf of the teams where necessaryTake telephone messages and pass to the relevant person/team in a prompt, efficient mannerLiaise with Practice Managers and other staff as appropriateAssist in the collation of data for reporting purposesEnsure that all non-clinical equipment is fit for purpose and in full working order, and to purchase and manage consumables, ensuring adequate stocks of all necessary itemsEnsure records, information systems and files are maintained accurately, to allow a clear audit trailWork in accordance with legislation, and in line with company policies and procedures alwaysCarry out any other appropriate duties as requiredManagementAllocate tasks in a timely manner, as organisational priorities changeEnsure that all public and professional enquiries are dealt with by the administrative team in an efficient, polite and confidential manner and/or passed onto the relevant member of staff for actionGovernanceAssist in the collation of data for reporting purposesProfessional / Ethical PracticeActing in accordance with PML protocols and policies and the LawMaintaining confidentiality and communicating patient information in accordance with the Data Protection Act 1998Working in a non-judgmental anti-discriminatory way, regarding the cultural and religious beliefs of individuals and groupsAlways working within boundaries of competency and knowledgeEnsure safety of clinical team who may be lone working through monitoring and seeking clarification of signing on and offPersonal DevelopmentAttending staff meetings, team meetings and in-service training as directedTaking responsibility for his / her own learning and developmentParticipating in an annual appraisal to identify personal / professional development planTaking an active part in learning opportunities and keeps their own personal learning and development portfolioTaking opportunities to assist other health and social care disciplinesUnderstanding own position and job within the teamUnderstanding where to go for support when neededThis job description seeks to outline the key duties and responsibilities of the post holder and is not a definitive document and does not form part of the main statement of terms and conditions.This job will be reviewed periodically, and changes may be made in consultation with the post holder.Person Specification Experience DesirableFamiliarity with healthcare sector - DesirableExperience in healthcare administration- Desirable Additional EssentialA high standard of accuracy and attention to detail - Essential Ability to use own judgement on when to take initiative and when to take advice - Essential A flexible, good-humoured approach to ensure collaborative team working - Essential Qualifications EssentialEducated to GCSE level and above specifically in English and Maths - Essential Excellent written/communication skills - EssentialDesirableFurther qualifications in administration - Desirable Skills and Knowledge EssentialExcellent oral and written communication skills - Essential Good organisational skills with an ability to prioritise and multi-task - Essential Methodical, efficient approach to office procedure and record keeping - Essential Good inter-personal skills - Essential Person Specification Experience DesirableFamiliarity with healthcare sector - DesirableExperience in healthcare administration- Desirable Additional EssentialA high standard of accuracy and attention to detail - Essential Ability to use own judgement on when to take initiative and when to take advice - Essential A flexible, good-humoured approach to ensure collaborative team working - Essential Qualifications EssentialEducated to GCSE level and above specifically in English and Maths - Essential Excellent written/communication skills - EssentialDesirableFurther qualifications in administration - Desirable Skills and Knowledge EssentialExcellent oral and written communication skills - Essential Good organisational skills with an ability to prioritise and multi-task - Essential Methodical, efficient approach to office procedure and record keeping - Essential Good inter-personal skills - EssentialDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer namePrincipal Medical LimitedAddressPrincipal Medical Ltd3 Barberry PlaceBicesterOxfordshireOX26 3HAUnited KingdomEmployer's websiteEmployer detailsEmployer namePrincipal Medical LimitedAddressPrincipal Medical Ltd3 Barberry PlaceBicesterOxfordshireOX26 3HAUnited KingdomEmployer's website