Transformation Team Assistant and Coordinator

A fantastic opportunity has arisen for a Transformation Team Assistant and Coordinator to join our team on a Full Time, Permanent basis!

As a key member of the Enterprise Transformation team, you will provide comprehensive executive-level administrative and PMO support. You will assist with projects and day-to-day activities, ensuring the smooth running of the department.

What You’ll Do

• Organise and facilitate complex executive meetings, ensuring effective collaboration with internal and external stakeholders.

• Manage the leadership team’s calendar, scheduling meetings, workshops, and appointments while coordinating travel arrangements efficiently.

• Attend meetings to provide secretarial support, accurately capturing minutes and preparing presentations as needed.

• Maintain effective document management and controls for projects and the team using SharePoint, MS Teams, and other collaborative tools.

• Manage essential project-related documentation, including RAID Logs and Project Plans, to ensure alignment with strategic objectives.

• Execute specific tasks in accordance with established procedures, supporting the Enterprise Transformation team in daily operations and ensuring compliance with policies.

• Provide a wide range of administrative and executive support tasks to facilitate the smooth operation of the team. This includes driving team effectiveness by supporting and introducing new ways of working.

• Develop and enhance systems and processes within your area, addressing bespoke data requests and interpreting information for reporting purposes.

• Gather and organise data using various standards, producing accurate reports to support decision-making across the organisation.

• A self-motivated, organised, and proactive team player who thrives in a fast-paced environment.

• Good communicator , interpersonal, and stakeholder management skills that foster collaboration and engagement, ideally with experience working with senior stakeholders and executives.

• Proficient in MS Word, Excel, Access, and PowerPoint, with a knack for leveraging technology to enhance productivity.

• Experienced in using collaborative tools such as MS Teams and SharePoint to facilitate teamwork.

• Knowledge in Portfolio Management Office (PMO) experience in a project environment desirable

• Financial management and reporting skills to support project budgeting and resource allocation.

• HND qualification with prior experience supporting a senior-level executive or leadership team is desirable.

• Background in the energy or engineering industry, bringing valuable insights to our mission is desirable.

• Business or technical knowledge across multiple areas, gained through diverse experiences is desirable

A competitive salary between £35,000 – £40,000 dependent on capability

• An annual performance bonus

• A generous pension scheme, double matched up to 6% of your salary each month.

• 26 days’ annual leave, plus eight statutory days and an option to buy extra holiday days.

• Life insurance – 10 x annual salary

• Generous family friendly policies and family care benefits

• Access to numerous apps which support health, fitness, and wellbeing.