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- Tasks: Join our team to support executive meetings and manage calendars while ensuring smooth operations.
- Company: Be part of the Enterprise Transformation team driving impactful change in the energy sector.
- Benefits: Enjoy a competitive salary, performance bonuses, generous leave, and family-friendly policies.
- Why this job: This role offers growth opportunities, collaboration with leaders, and a chance to make a difference.
- Qualifications: HND qualification preferred; experience supporting executives and knowledge in PMO is a plus.
- Other info: Proficiency in MS Office and collaborative tools like SharePoint is essential.
The predicted salary is between 28000 - 36000 £ per year.
A fantastic opportunity has arisen for a Transformation Team Assistant and Coordinator to join our team on a Full Time, Permanent basis!
As a key member of the Enterprise Transformation team, you will provide comprehensive executive-level administrative and PMO support. You will assist with projects and day-to-day activities, ensuring the smooth running of the department.
What You’ll Do
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Organise and facilitate complex executive meetings, ensuring effective collaboration with internal and external stakeholders.
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Manage the leadership team’s calendar, scheduling meetings, workshops, and appointments while coordinating travel arrangements efficiently.
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Attend meetings to provide secretarial support, accurately capturing minutes and preparing presentations as needed.
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Maintain effective document management and controls for projects and the team using SharePoint, MS Teams, and other collaborative tools.
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Manage essential project-related documentation, including RAID Logs and Project Plans, to ensure alignment with strategic objectives.
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Execute specific tasks in accordance with established procedures, supporting the Enterprise Transformation team in daily operations and ensuring compliance with policies.
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Provide a wide range of administrative and executive support tasks to facilitate the smooth operation of the team. This includes driving team effectiveness by supporting and introducing new ways of working.
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Develop and enhance systems and processes within your area, addressing bespoke data requests and interpreting information for reporting purposes.
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Gather and organise data using various standards, producing accurate reports to support decision-making across the organisation.
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A self-motivated, organised, and proactive team player who thrives in a fast-paced environment.
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Good communicator , interpersonal, and stakeholder management skills that foster collaboration and engagement, ideally with experience working with senior stakeholders and executives.
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Proficient in MS Word, Excel, Access, and PowerPoint, with a knack for leveraging technology to enhance productivity.
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Experienced in using collaborative tools such as MS Teams and SharePoint to facilitate teamwork.
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Knowledge in Portfolio Management Office (PMO) experience in a project environment desirable
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Financial management and reporting skills to support project budgeting and resource allocation.
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HND qualification with prior experience supporting a senior-level executive or leadership team is desirable.
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Background in the energy or engineering industry, bringing valuable insights to our mission is desirable.
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Business or technical knowledge across multiple areas, gained through diverse experiences is desirable
A competitive salary between £35,000 – £40,000 dependent on capability
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An annual performance bonus
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A generous pension scheme, double matched up to 6% of your salary each month.
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26 days’ annual leave, plus eight statutory days and an option to buy extra holiday days.
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Life insurance – 10 x annual salary
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Generous family friendly policies and family care benefits
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Access to numerous apps which support health, fitness, and wellbeing.
Transformation Team Assistant and Coordinator employer: National Grid
Contact Detail:
National Grid Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Transformation Team Assistant and Coordinator
✨Tip Number 1
Familiarize yourself with the tools mentioned in the job description, like SharePoint and MS Teams. Being proficient in these platforms will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any experience you have in managing executive calendars or organizing complex meetings. This role requires strong organizational skills, so showcasing your ability to coordinate effectively will be a big plus.
✨Tip Number 3
If you have experience in project management or PMO roles, make sure to emphasize that. Understanding project documentation and processes will be crucial for this position, so any relevant experience can set you apart.
✨Tip Number 4
Demonstrate your communication and interpersonal skills during any interactions with us. This role involves collaboration with various stakeholders, so showing that you can engage effectively will be key to landing the job.
We think you need these skills to ace Transformation Team Assistant and Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Transformation Team Assistant and Coordinator. Emphasize your administrative skills, project management experience, and proficiency in tools like MS Teams and SharePoint.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage executive calendars, facilitate meetings, and support project documentation.
Highlight Relevant Skills: In your application, clearly outline your communication, interpersonal, and stakeholder management skills. Provide examples of how you've successfully collaborated with senior stakeholders in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at National Grid
✨Showcase Your Organizational Skills
As a Transformation Team Assistant and Coordinator, your ability to organize and manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully coordinated meetings or managed calendars in the past.
✨Demonstrate Effective Communication
Good communication is key in this role. Practice articulating your thoughts clearly and concisely. Highlight any experience you have working with senior stakeholders and how you foster collaboration among team members.
✨Familiarize Yourself with Collaborative Tools
Since the job involves using tools like MS Teams and SharePoint, make sure you're comfortable discussing your experience with these platforms. You might even want to mention any tips or tricks you've learned that enhance productivity.
✨Prepare for Project Management Questions
Expect questions related to project management and documentation. Brush up on your knowledge of RAID Logs and Project Plans, and be ready to explain how you've contributed to project success in previous roles.
