Document Control and Information Lead in Warwick

National Grid Interconnectors is at the heart of the UK’s transition to our net zero energy future. We operate a number of HVDC interconnectors that connect the UK’s energy system to some of our closest neighbours, allowing energy to be imported to and exported from the UK. Our Operations Team is responsible for operating 5.8GWs of interconnectors, making our operations central to the safe and reliable operation of the UK energy system every day.

As Document Control and Information Lead, your role sits within our Governance, Risk and Compliance Team which has broad accountability for a range of business management practices such as document and information management, risk management, programme management and change management. You will lead the document control and information management function within the Operations Directorate. This includes the management of a Document Management System (DMS), development and management of relevant processes/procedures, assurance that standards are being followed, and training/support to staff to adopt document control/information management best practice.

What you'll do:

• Act as the lead and champion for document control and information management within the Operations Directorate.
• Develop and manage policy, standards and supporting procedures for document control and information management.
• Embed the use of the Document Management System (DMS) across the directorate.
• Act as the business lead working with the IT & Digital team to ensure that the DMS technology stack is effective and fit-for-purpose.
• Provide first line assurance to directorate management that document control and information management policy, standards and procedures are being applied effectively across the business.
• Work with National Grid Group functions (risk, corporate audit, business continuity) to support 2nd line assurance and compliance.
• Lead change projects within the document control and information management areas.
• Use data and performance indicators to assess maturity and to drive continuous improvements in document control and information management.
• Support staff and managers across the business to maintain proper filing and control of all documentation, ensure accurate version control, access, document numbering, and naming conventions, and implement document control and information management procedure and standards.
• Provide advice on and ensure compliance with relevant corporate policies, especially information security.
• Develop and administer (through a small team of document controllers) a number of SharePoint sites for internal and external collaboration as required.
• Line manage a small number of document controllers, each supporting a different part of the business.
• Take over management of a project to implement a new DMS and steer the project from “Delivery phase” into the “Improvement Phase”.

What you'll need:

• Proven experience leading a document controller function, as an information manager or similar role in an operational environment.
• Previous experience supporting management teams with document control and information management.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities and work effectively under pressure in fast-paced environments.
• Strong communication skills with the ability to liaise effectively at all levels of the business.
• Knowledge of document control processes and operations and energy industry terminology (preferred).
• Proven planning, coordination, and process management skills.
• A self-starter with excellent organisational skills and attention to detail, ability to author/review processes and work instruction documents.
• Project management skills in a document control/information management context.

What you'll get:

A competitive salary between £48,374.00 - £57,012.50 per annum – dependent on capability. As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving.

This role closes on 12th June 2026 at 23:59, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary. We value diversity and are committed to creating an inclusive workplace for all. We welcome applications from all suitably qualified candidates – we make appointments purely on merit, assessed against objective selection criteria. We support flexible working and will make reasonable adjustments throughout the recruitment process should you have any physical or mental impairment which may affect your ability to participate in the process.

Please note that in most cases, National Grid is unable to offer sponsorship for employment under the UK points-based immigration system. As such, applicants must have the legal right to work in the UK without requiring sponsorship now or in the future under the UK points-based immigration system. However, in exceptional circumstances where there is a clear and demonstrable need for specialist skills that cannot be sourced from the local labour market, National Grid may consider offering sponsorship. All applications are welcome from candidates who meet these requirements, regardless of race, nationality, or ethnic origin.

National Grid operates in both the UK and US, with a broad portfolio of energy businesses dedicated to providing safe, reliable, and sustainable power. From electricity and gas transmission to advancing clean energy and modernising grids, our work covers every aspect of the energy system.

Your salary is reviewed each year against the market for your role, skills, knowledge and experience. Incentive annual performance plan or bonus (depending on your role) rewards your contribution to our success each year. Generous pension plan with company contributions up to 12%. Private medical insurance for self and family.