At a Glance
- Tasks: Manage and coordinate project documentation to ensure accuracy and compliance.
- Company: Join a leading company committed to innovation and community representation.
- Benefits: Competitive salary, annual bonus, generous holiday, and double-match pension scheme.
- Other info: Inclusive workplace with excellent career progression and professional development opportunities.
- Why this job: Be the backbone of project success by ensuring smooth document flow and compliance.
- Qualifications: Organised, detail-oriented, with experience in document control or project support.
The predicted salary is between 37455 - 44064 £ per year.
Salary: £37,455 to £44,064 and range of benefits
About the role
The Document Controller provides essential support to project, engineering, and operational teams by ensuring the effective management, control, and coordination of documentation across all project phases. The role exists to maintain a reliable document control environment, ensuring that all project information is accurate, compliant, traceable, and easily accessible. This supports safe, efficient, and compliant delivery of works within the Operations division.
What You'll Be Doing
- Document and Information Management
- Maintain an organised, accurate, and secure document management system for project and operational documentation.
- Ensure all documents including drawings, specifications, reports, and correspondence are correctly classified, stored, and indexed for easy retrieval.
- Maintain up to date registers of all controlled documents, ensuring traceability across revisions and approvals.
- Distribution, Tracking, and Compliance
- Manage the timely distribution of documentation to internal and external stakeholders, ensuring correct versions are issued.
- Track and monitor document status, identifying overdue or missing information and escalating where required.
- Ensure compliance with internal standards, external regulations, and document control procedures, carrying out regular quality reviews.
- Stakeholder Coordination
- Act as a central point of contact for document control queries, engaging with project teams, contractors, and subject matter experts.
- Communicate document control expectations and assist in driving consistent application of processes across teams.
About you
You’re organised, detail focused, and confident managing a wide range of project and operational documents. You enjoy creating structure, keeping information accurate and accessible, and staying on top of version control and approvals. You’re comfortable tracking document progress, spotting gaps, and ensuring the right people receive the right information on time. You communicate clearly, support colleagues with document control queries, and help teams follow consistent processes. Overall, you take pride in being the reliable point of coordination that keeps documentation flowing smoothly and compliantly.
Security Clearance
The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
Key Requirements and Experience
- Suitable for candidates with foundational experience in administrative, document control, or project support roles in engineering or construction environments.
- Technical Knowledge:
- Data management and reporting
- Design management
- Governance and assurance
- Health and safety awareness
- Knowledge management and information lifecycle
- Legal and regulatory compliance
- Quality and requirements management
- Risk and issue management
- Stakeholder and communication management
What we can offer
- Annual bonus of up to 6% based on personal and company performance
- 26 days’ holiday plus statutory holidays - option available to buy extra holiday days
- Generous double-match pension scheme - for every £1 you put in, we'll add £2 (max company contribution 12%)
- An optional flexible benefit scheme, including private healthcare, dental insurance, technology plans, travel insurance
- Death in service 10x your basic salary
- Financial protection if you're unable to work due to long term illness or injury
- Excellent family friendly provisions - maternity/paternity/adoption/shared parental leave
- Professional development and career progression
- Employee assistance programme offering free confidential professional counselling 24 hours per day
- Financial support to help you cover the cost of professional membership subscriptions, relevant to your role
Inclusive recruitment
At National Gas, we are disability confident, and we are signatories of the Armed Forces Covenant, committed to building a workforce that represents the communities we serve. We celebrate the different experiences our colleagues bring to our organisation and strongly encourage applicants of all backgrounds to apply. Please let us know of any reasonable adjustments you need to perform your best.
Document Controller in Livingston employer: National Gas
At National Gas, we pride ourselves on being an excellent employer, offering a supportive work culture that values organisation and attention to detail. Our Document Controller role not only provides competitive salaries and generous benefits, including a double-match pension scheme and professional development opportunities, but also fosters an inclusive environment where every employee can thrive and contribute meaningfully to our projects. Located in the UK, we are committed to ensuring that all team members feel valued and empowered, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Livingston
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and construction sectors. Let them know you're on the lookout for Document Controller roles. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile highlights your document management skills and experience. Join relevant groups and engage with posts to increase your visibility. We want you to stand out!
✨Tip Number 3
Practice your interview skills! Prepare for common questions related to document control and stakeholder coordination. We suggest doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. Don’t miss out on that chance!
We think you need these skills to ace Document Controller in Livingston
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in document control and project support. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess!
Showcase Your Attention to Detail:As a Document Controller, being detail-oriented is key. Use your application to demonstrate how you've successfully managed documentation in the past, ensuring accuracy and compliance. We love seeing examples of your meticulous nature!
Communicate Clearly:Your written communication skills are crucial for this role. Make sure your application is clear and concise, reflecting your ability to convey information effectively. Remember, we’re looking for someone who can keep everyone on the same page!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be good to go!
How to prepare for a job interview at National Gas
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be managing. Brush up on your knowledge of document control processes and compliance standards relevant to the role. This will show that you’re not just a candidate, but someone who understands the importance of accurate documentation.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple documents or projects simultaneously. Being able to articulate how you keep things structured and accessible will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Since the role involves acting as a central point of contact, practice clear communication. Be ready to discuss how you’ve handled document control queries in the past. Demonstrating your ability to engage with various stakeholders will be key to showing you’re the right fit for the team.
✨Prepare for Compliance Questions
Expect questions around compliance and quality assurance. Familiarise yourself with relevant regulations and internal standards. Showing that you understand the legal and regulatory landscape will help you stand out as a knowledgeable candidate who can ensure compliance in document management.
