Finance Assistant

National Galleries of Scotland provided pay range. This range is provided by National Galleries of Scotland. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: Permanent and Part‑time (20 hours) Salary £28,707 – £29,961 per annum pro rata (pay award pending). Plus generous benefits package. Hybrid / flexible working.

About the role:

Looking for a bit of variety in a Finance role? Want to discover a position where there is always something new to learn? Then we have a fantastic opportunity for you! A rare opening has arisen to join our small, professional Finance team. The team works together across the varied disciplines within the department, and you’ll get exposed to multiple areas of work.

You will be interested in financial systems and keen to develop your understanding of financial controls and financial reporting skills. You will already have Finance experience ideally in a Purchase Ledger role, or perhaps you have a Finance qualification. You must have a keen eye for detail, with a logical and structured approach to tasks, and have great organisational and IT skills. You’ll be a good team player and be able to communicate with colleagues throughout the organisation.

Reporting to the Financial Accountant and working closely alongside two other Finance Assistants, you’ll gain experience across a wide range of finance operations. This is a hands‑on job processing sales data, purchase invoices and bank transactions against deadlines. You’ll play a key part in helping us develop our financial reporting which is vital to the efficient operation of the galleries. You will also assist with the processing of financial transactions and performing reconciliation controls to ensure records are complete and accurate.

The difference you will make:

You will provide support to ensure the processing of transactions is complete and accurate while ensuring compliance with public sector and internal accounting procedures.

Your responsibilities will include but will not be limited to:

• Processing purchase ledger, sales ledger, bank transactions, and expense claim forms.
• Reconciling creditor statements and liaising with suppliers.
• Dealing with mail and resolving queries, including queries from other departments across the organisation.
• Answering telephone and email enquiries from suppliers.
• Contacting debtors regarding outstanding invoices when required.
• Performing month end reconciliation controls to ensure complete and accurate processing, including bank reconciliations, creditors and debtors’ reconciliations and Intercompany reconciliations.
• Investigating and resolving any issues.
• Contributing to continuous improvement – identifying and making suggestions for areas where working practices could be improved.
• Assisting in developing effective and efficient financial controls.

Who we are looking for:

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

• Previous experience in a Finance role ideally dealing with purchase ledger.
• Knowledge and experience of accounting procedures.
• Excellent IT skills, highly competent with Excel and Word with experience of accounts software.
• Ability to work with a high level of accuracy and attention to detail.
• Strong numeracy and analytical skills.
• Strong organisational skills with the ability to prioritise workload and work to tight deadlines.
• Team player with ability to work collaboratively.

It would also be great if you:

• Have experience of Microsoft Dynamics Great Plains or Dynamics Nav.
• Have experience of bank reconciliations.
• Working towards an accounting qualification e.g. AAT.

The closing date for completed applications is 12 noon on Friday, 23 January 2026.