At a Glance
- Tasks: Manage building information systems and enhance operational efficiency across historic and new developments.
- Company: Join a passionate Estates and Facilities Management team in Edinburgh.
- Benefits: Make a real impact while working with significant historic buildings and modern projects.
- Other info: Opportunity for professional development and engagement with diverse stakeholders.
- Why this job: Shape the future of estate management and ensure effective asset information for generations to come.
- Qualifications: Degree in relevant field or equivalent experience in Facilities Management required.
The predicted salary is between 45000 - 55000 £ per year.
Are you an experienced Building Information and Systems Manager, Facilities Management professional or construction specialist looking for a new challenge? This is an exciting time to join our enthusiastic and dedicated Estates and Facilities Management team as we enter a new phase of developing our software systems and building information management capabilities. We have an amazing estate that includes five Grade A listed buildings across Edinburgh, making the effective management of asset information critical for these complex and intricate buildings to ensure we are being “good ancestors”. Alongside this we have a new Passivhaus building about to start construction which we look forward to preparing for the “in operation” phase in the coming years.
Following the implementation of our Facilities Management Strategy, and the appointment of new hard and soft FM service partners, we are now reviewing our systems and considering how to mature and advance our building information management (from 2D onwards). This role would suit someone with experience of reviewing and developing systems, business processes and building information within an estates, facilities management, property, or construction environment. You will have a strong understanding of leading projects, managing change, and engaging with a wide range of stakeholders to develop and implement a strategy for our systems and information management. Your work will help ensure our asset information is accurate, accessible, and supports efficient estate operations. You will play a key role in identifying opportunities for improvement and developing solutions that enhance operational efficiency, support informed decision-making, and strengthen asset management across a diverse and complex estate.
In return, you will have the opportunity to make a significant impact on the future management of an estate that includes significant historic buildings alongside major new developments, helping ensure our information, systems and assets are managed effectively for future generations.
Who we are looking for
- Educated to degree level in a relevant subject or with equivalent practical Facilities Management experience (desirable: IWFM member or other relevant professional body).
- Competency and experience in the development and implementation of CAFM/IWFM software systems or similar and the development and implementation of new business processes in an FM environment.
- Awareness and experience of Building Information Management and ISO19650 (including Client Requirements, EIR, and AIM documents, NRM structures, Common Data Environments, etc.) (desirable: certified training in BIM and ISO 19650 or training can be supported).
- Competency and experience in managing IWFM systems ensuring the smooth running of daily operational FM activities and compliance/performance reporting.
- Experience in the delivery of estates and facilities management services and an understanding of helpdesks, planned and reactive maintenance and building information management.
- A passion for historic buildings and understanding of construction elements and services to be able to manage building/asset information.
- Advanced IT skills including Microsoft Word, Excel, M365, PowerPoint and CAFM/IWFM systems.
- Excellent planning, project management, and organisation skills.
- Good financial acumen, with the ability to read and understand finance system reports and prepare reports to support the analysis of building running costs and any inter-department recharges.
- An active approach to problem solving.
- A team player with good interpersonal skills.
- Excellent communication skills and experience of managing change.
Closing date for completed applications is 12 noon on Friday, 26 June 2026.
Building Information and Systems Manager employer: National Galleries of Scotland
Join our dynamic Estates and Facilities Management team in Edinburgh, where you will play a pivotal role in managing our historic and modern buildings. We offer a collaborative work culture that values innovation and sustainability, alongside opportunities for professional growth and development in building information management. With a commitment to preserving our heritage while embracing new technologies, this is an exciting chance to make a meaningful impact on the future of our estate.
Contact Details:
National Galleries of Scotland Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Building Information and Systems Manager
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like National Galleries of Scotland, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Building Information and Systems Manager at National Galleries of Scotland.
We think you need these skills to ace Building Information and Systems Manager
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at National Galleries of Scotland
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
