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- Tasks: Assist in managing exhibitions and collections with strong admin skills.
- Company: Join the National Galleries of Scotland, a vibrant cultural institution.
- Benefits: Enjoy a competitive salary, flexible working, and a generous benefits package.
- Why this job: Be part of a dedicated team and make an impact in the art world.
- Qualifications: Experience in museum admin, strong organisational skills, and attention to detail.
- Other info: Opportunity for career growth in a dynamic and creative environment.
The predicted salary is between 22700 - 28400 £ per year.
National Galleries of Scotland provided pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range: Permanent and Part time (14 hours) Salary £27,363 - £28,491 per annum pro rata (pay award pending). Plus generous benefits package. Hybrid / flexible working.
About the role:
We have an exciting opportunity for an Assistant Registrar to join our small, dedicated team of Registrars working on exhibitions. You must have strong admin skills gained working in a museum or gallery, along with a general understanding of exhibitions management and collections management principles. You will also have a broad knowledge of the technical, financial, legal, and international issues involved in the safe handling, transport, and display of works of art. In this role you will work to critical deadlines for exhibition opening dates, art transport, and audit programme schedules. The successful candidate will be an enthusiastic, and flexible person who thrives on the challenge of a busy working environment. You’ll be able to juggle several projects at any one time, have a high level of accuracy and the ability to deal with confidential tasks. You will be highly organized, proactive in approach and a clear communicator. You will enjoy being part of a team, as well as having the opportunity to work independently.
The difference you’ll make:
- Reporting to the Lead Registrar (Exhibitions and Displays), your responsibilities will include but not be limited to:
- Setting up and maintaining project files, filing of exhibition, audit and loan correspondence and other documents, and archiving files.
- Issuing loan agreements, indemnity applications, copies of indemnities, and receipts to lenders and borrowers.
- Processing requests for facilities reports and liaising with Registrars over any issues arising.
- Generating and assembling paperwork for display installations and de-installations, including object labels, receipts, condition reports and packing notes.
- Arranging and booking accommodation and per diems for couriers.
- Carrying out and supporting collection audits according to the Collections Management Audit programme.
- Use of email and telephone for communications, processing standard letters and forms in delivering above activities.
Who we are looking for:
To succeed in this role, you’ll need the following range of knowledge, skills, and experience:
- Experience of working in a museum or gallery environment in an administrative role.
- Strong admin and organisational skills with a methodical approach to work including effective prioritising of tasks and working to strict deadlines.
- Experience of working with databases and ability to use technology effectively and productively.
- Meticulous attention to detail and accuracy.
- Excellent knowledge of Microsoft Office products, in particular Word and Excel.
- Outstanding communication skills with the ability to work with a wide range of people including an understanding for the need for discretion and confidentiality.
- Proactive, forward thinking, and able to exercise sound judgement.
- Flexible, proactive approach, willing to undertake duties outside working hours and ability to work under pressure.
It would also be great if you have:
- Knowledge of Gaelic and/or other languages.
- Relevant higher education or vocational qualifications.
Click Apply for more information. The closing date for completed applications is 12 noon on Monday, 19 January 2026.
Seniority level: Associate. Employment type: Part-time. Job function: Administrative, Art/Creative, Distribution.
Assistant Registrar employer: National Galleries of Scotland
Contact Detail:
National Galleries of Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Registrar
✨Tip Number 1
Network like a pro! Reach out to people in the museum and gallery scene, especially those who work at National Galleries of Scotland. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of exhibitions management and collections principles. We want to see that you’re not just a paper pusher but someone who understands the art world!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple projects or tight deadlines in the past. This will demonstrate that you can handle the busy environment we thrive in.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Assistant Registrar
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Registrar role. Highlight your admin skills and any relevant experience in museums or galleries. We want to see how your background aligns with the job description!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills can contribute to our team. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail: Since accuracy is key in this role, make sure your application is free from typos and errors. Double-check everything before you hit send. We appreciate meticulousness and want to see that reflected in your application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us!
How to prepare for a job interview at National Galleries of Scotland
✨Know Your Stuff
Make sure you brush up on your knowledge of exhibitions management and collections management principles. Familiarise yourself with the technical, financial, legal, and international issues related to art handling and transport. This will show that you're not just interested in the role but also understand its complexities.
✨Show Off Your Admin Skills
Since strong admin skills are crucial for this position, prepare examples from your past experiences where you've demonstrated excellent organisational abilities. Think about times when you successfully managed multiple projects or met tight deadlines, as these will resonate well with the interviewers.
✨Communicate Clearly
Outstanding communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your interest in the team dynamics and how you can contribute effectively.
✨Be Proactive and Flexible
The job requires a proactive approach and the ability to work under pressure. During the interview, share instances where you've had to adapt quickly to changing circumstances or take the initiative in your previous roles. This will highlight your suitability for the fast-paced environment at the National Galleries of Scotland.
