At a Glance
- Tasks: Support the Executive Team by coordinating priorities and managing information flow.
- Company: Essex County Fire and Rescue Service, a supportive and dynamic workplace.
- Benefits: Flexible working arrangements, hybrid role, and potential for permanent position.
- Other info: Opportunity for career growth and increased responsibility over time.
- Why this job: Join a friendly team and make a real impact in executive coordination.
- Qualifications: Strong organisational skills and ability to manage multiple priorities.
The predicted salary is between 30000 - 40000 £ per year.
We are open to discussing working arrangements, including flexibility over hours and location. As a hybrid role, your work will be balanced between home and Service facilities, with an expectation to attend the workplace at least 3 days per week. To maintain consistent coverage across the team, Fridays are a core working day for this role. This role is a secondment opportunity. If the role is extended, the extension may be offered to the successful applicant. If the role is made permanent, a further recruitment process will be required.
Are you looking for your next step? Join our friendly and ambitious Executive Office team and help provide trusted, joined up proactive coordination to the Executive Team, helping ensure priorities are clear, coordinated and progressed. The Executive Office works alongside the Chief Fire Officer and the Executive Team to coordinate priorities, information and delivery to provide clear, joined up and trusted support. The role works closely with the Directors to anticipate and coordinate priorities, manage information flow and ensure follow through on key commitments and decisions. The role plays an important part in maintaining grip across Executive priorities, ensuring that activity is aligned, visible and moving forward. The role is scoped to provide strong day-to-day executive coordination with opportunities to build confidence and take on additional responsibility over time where appropriate.
What You Will Be Working On
- Working closely with the Executive Team to anticipate, prioritise and coordinate time, commitments and requests
- Preparing and coordinating reports, meeting materials and supporting submissions
- Managing diaries, inboxes and requests, using judgement to triage, prioritise and progress work appropriately
- Tracking, progressing and appropriately challenging next steps, ensuring agreed actions are delivered and do not drift
- Coordinating executive and governance meetings by coordinating commitments, next steps, timelines and follow through
- Acting as a professional, trusted and confident point of contact between the Executive Team and colleagues across the Service
- Spotting risks, pressures or gaps across priorities and raising these early to support decision‑making
- Working as part of the Executive Office team to support shared priorities and provide cover when needed
This is a proactive role, that need to anticipate what needs attention, intervening early where required, and keeping work moving within agreed priorities and ways of working is just as important as completing tasks.
Executive Assistant – Essex County Fire and Rescue Service employer: National Fire Chiefs Council Limited.
Essex County Fire and Rescue Service is an excellent employer that values flexibility and work-life balance, offering a hybrid working model that allows you to split your time between home and our facilities. Our supportive and collaborative work culture fosters professional growth, providing opportunities to take on additional responsibilities and develop your skills while contributing to the vital mission of public safety in the community.
Contact Details:
National Fire Chiefs Council Limited. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant – Essex County Fire and Rescue Service
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Essex County Fire and Rescue Service on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the Executive Team and their recent projects. Show us that you’re not just another candidate, but someone who’s genuinely interested in supporting their priorities.
✨Tip Number 3
Practice your responses to common interview questions, especially around coordination and prioritisation. We want to see how you handle challenges and keep things moving smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Executive Assistant – Essex County Fire and Rescue Service
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in coordinating priorities and managing information flow, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Proactivity:In your application, emphasise your ability to anticipate needs and keep things moving. Share examples of how you've successfully managed commitments and followed through on actions in previous roles. We love candidates who can think ahead and take initiative!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your experiences and achievements. We appreciate clarity, especially since this role involves managing a lot of information and communication.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at National Fire Chiefs Council Limited.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, such as managing diaries and coordinating reports. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Proactive Nature
This role requires someone who can anticipate needs and keep things moving. Prepare examples from your past experiences where you’ve successfully anticipated challenges or coordinated priorities. Highlighting your proactive approach will resonate well with the interviewers.
✨Demonstrate Strong Communication Skills
As an Executive Assistant, you'll be a key point of contact. Practice articulating your thoughts clearly and confidently. During the interview, be ready to discuss how you manage communication between teams and ensure that information flows smoothly.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your genuine interest and helps you gauge if the position is the right fit for you.
