At a Glance
- Tasks: Support the Executive Team by coordinating priorities and managing information flow.
- Company: Essex County Fire and Rescue Service, a supportive and ambitious team.
- Benefits: Flexible working arrangements, hybrid role, and potential for permanent position.
- Other info: Opportunity for career growth and development within a trusted environment.
- Why this job: Join a dynamic team and make a real impact in a vital service.
- Qualifications: Strong organisational skills and ability to manage multiple priorities.
The predicted salary is between 30000 - 40000 £ per year.
We are open to discussing working arrangements, including flexibility over hours and location. As a hybrid role, your work will be balanced between home and Service facilities, with an expectation to attend the workplace at least 3 days per week. To maintain consistent coverage across the team, Fridays are a core working day for this role.
This role is a secondment opportunity. If the role is extended, the extension may be offered to the successful applicant. If the role is made permanent, a further recruitment process will be required.
The Role
Are you looking for your next step? Join our friendly and ambitious Executive Office team and help provide trusted, joined up proactive coordination to the Executive Team, helping ensure priorities are clear, coordinated and progressed. The Executive Office works alongside the Chief Fire Officer and the Executive Team to coordinate priorities, information and delivery to provide clear, joined up and trusted support.
The role works closely with the Directors to anticipate and coordinate priorities, manage information flow and ensure follow through on key commitments and decisions. The role plays an important part in maintaining grip across Executive priorities, ensuring that activity is aligned, visible and moving forward. The role is scoped to provide strong day-to-day executive coordination with opportunities to build confidence and take on additional responsibility over time where appropriate.
What You Will Be Working On
- Working closely with the Executive Team to anticipate, prioritise and coordinate time, commitments and requests
- Preparing and coordinating reports, meeting materials and supporting submissions
- Managing diaries, inboxes and requests, using judgement to triage, prioritise and progress work appropriately
- Tracking, progressing and appropriately challenging next steps, ensuring agreed actions are delivered and do not drift
- Coordinating executive and governance meetings by coordinating commitments, next steps, timelines and follow through
- Acting as a professional, trusted and confident point of contact between the Executive Team and colleagues across the Service
- Spotting risks, pressures or gaps across priorities and raising these early to support decision‑making
- Working as part of the Executive Office team to support shared priorities and provide cover when needed
This is a proactive role, that needs to anticipate what needs attention, intervening early where required, and keeping work moving within agreed priorities and ways of working is just as important as completing tasks.
Executive Assistant – Essex County Fire and Rescue Service in Colchester employer: National Fire Chiefs Council Limited.
Essex County Fire and Rescue Service is an excellent employer that values flexibility and work-life balance, offering a hybrid working model that allows you to blend home and office work. With a supportive and collaborative culture, employees are encouraged to grow and take on new responsibilities, ensuring a fulfilling career path. The opportunity to work closely with the Executive Team in a dynamic environment makes this role not only meaningful but also rewarding.
Contact Details:
National Fire Chiefs Council Limited. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant – Essex County Fire and Rescue Service in Colchester
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Essex County Fire and Rescue Service on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the Executive Team's recent projects and priorities. Show us that you’re not just another candidate, but someone who’s genuinely interested in making a difference!
✨Tip Number 3
Practice your responses to common interview questions, especially those about coordination and prioritisation. We want to see how you handle pressure and keep things moving smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Executive Assistant – Essex County Fire and Rescue Service in Colchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in coordinating priorities and managing information flow, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Proactivity:In your application, emphasise your ability to anticipate needs and take initiative. This role is all about keeping things moving and ensuring nothing drifts, so share examples of how you've done this in past roles. We love a proactive approach!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where appropriate to make your skills and experiences stand out. We appreciate straightforward communication, especially in a role that involves managing multiple commitments.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our team there!
How to prepare for a job interview at National Fire Chiefs Council Limited.
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Executive Assistant, especially in a dynamic environment like Essex County Fire and Rescue Service. Familiarise yourself with their priorities and how your role will support the Executive Team.
✨Showcase Your Proactive Nature
During the interview, highlight examples from your past where you've anticipated needs and taken initiative. This role requires someone who can spot risks and gaps early, so share specific instances where you’ve successfully managed priorities and kept projects on track.
✨Demonstrate Strong Communication Skills
As an Executive Assistant, you'll be the point of contact between the Executive Team and other colleagues. Be prepared to discuss how you manage communication effectively, whether it’s through managing diaries or coordinating meetings. Use clear examples to illustrate your approach.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics and the challenges the Executive Office faces. This shows your genuine interest in the role and helps you gauge if the environment is the right fit for you. It also demonstrates your proactive mindset!
