At a Glance
- Tasks: Support the Exec team with organisation, travel planning, and action tracking.
- Company: Join National Express Bus, a leader in transport with a focus on teamwork.
- Benefits: Enjoy free travel, a solid pension scheme, and wellbeing support.
- Other info: Flexible working environment with opportunities for personal growth.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Strong organisational skills, proactive attitude, and great communication abilities.
The predicted salary is between 27000 - 33000 £ per year.
Love keeping things running smoothly behind the scenes? National Express Bus is looking for a Bus Exec Coordinator to support our UK Bus Managing Director and the wider Bus Operational Executive team. If you are super organised, great with people, and love a role where no two days look the same, this one is for you. You will be the central cog keeping our senior team prepped, on time, and focused on driving the business forward. You will mainly be based at NX House, with the flexibility to support from other company locations whenever needed.
What you will actually be doing
- Exec Support: Keep calendars in check, manage diaries, schedule meetings, and make sure the Exec team is fully prepped before stepping into the room.
- Travel & Events: Build seamless travel itineraries (flights, trains, hotels) and help organise internal events from venue hunting to on the day logistics.
- Action Tracking: Take accurate meeting notes, track key action points, and gently chase down owners for updates to make sure stuff gets done.
- Reporting & Data: Help collate weekly and monthly exec reports, review operational data, and spot chances to challenge how things are done.
- Admin & Finance: Manage expenses and supplier payments via eBis, keep office supplies stocked, and arrange catering for key sessions.
- Processes & Documentation: Draft and edit policy documents, help roll out system updates, and support the business with key accreditations.
What we need from you
- Top Notch Organisation: You can juggle multiple tasks and tight deadlines without losing your cool.
- Proactive Energy: You do not just wait for instructions; you spot problems coming and sort them out.
- Great People Skills: You can communicate clearly, build relationships across the business, and influence at all levels.
- Discretion & Integrity: You will be handling sensitive business information, so high integrity is non negotiable.
- Tech Savvy: You are confident using Google Workspace applications and comfortable picking up internal systems like eBis.
The perks of joining us
- Free Travel: Free bus and coach travel right across the National Express network for you.
- Travel for a Plus One: Complimentary travel pass for your nominated person or partner.
- Peace of Mind: Solid company pension scheme and life assurance.
- Wellbeing Support: Access to our Employee Assistance Programme and a private online GP service.
At National Express, we are really proud of our health and safety record and as a result, we operate a Drugs and Alcohol Policy which is applicable to all employees. As part of your initial assessment, we will complete Drug and Alcohol testing and you may be subject to random tests during your employment.
Bus Exec Coordinator in Birmingham employer: National Express Limited
National Express is an excellent employer for Body Technicians in Walsall, offering a supportive and inclusive work environment that champions personal development and career progression. With competitive pay, guaranteed hours, and a range of benefits including free travel on our network and access to health and wellbeing resources, we ensure our employees feel valued and empowered. Join our dedicated engineering team and work with cutting-edge technology while contributing to the safety and reliability of our services for local communities.
StudySmarter Expert Advice🤫
We think this is how you could land Bus Exec Coordinator in Birmingham
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like National Express Limited.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by National Express Limited. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Bus Exec Coordinator in Birmingham
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at National Express Limited, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at National Express Limited and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into National Express Limited. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at National Express Limited
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at National Express Limited.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to National Express Limited.
