At a Glance
- Tasks: Support the Exec team with scheduling, travel planning, and action tracking.
- Company: Join National Express Bus, a leader in transport with a dynamic team.
- Benefits: Enjoy free travel, a solid pension scheme, and wellbeing support.
- Other info: Flexible working environment with opportunities for personal growth.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Strong organisational skills, proactive attitude, and excellent communication abilities.
The predicted salary is between 27000 - 33000 £ per year.
Love keeping things running smoothly behind the scenes? National Express Bus is looking for a Bus Exec Coordinator to support our UK Bus Managing Director and the wider Bus Operational Executive team. If you are super organised, great with people, and love a role where no two days look the same, this one is for you. You will be the central cog keeping our senior team prepped, on time, and focused on driving the business forward. You will mainly be based at NX House, with the flexibility to support from other company locations whenever needed.
What you will actually be doing
- Exec Support: Keep calendars in check, manage diaries, schedule meetings, and make sure the Exec team is fully prepped before stepping into the room.
- Travel & Events: Build seamless travel itineraries (flights, trains, hotels) and help organise internal events from venue hunting to on the day logistics.
- Action Tracking: Take accurate meeting notes, track key action points, and gently chase down owners for updates to make sure stuff gets done.
- Reporting & Data: Help collate weekly and monthly exec reports, review operational data, and spot chances to challenge how things are done.
- Admin & Finance: Manage expenses and supplier payments via eBis, keep office supplies stocked, and arrange catering for key sessions.
- Processes & Documentation: Draft and edit policy documents, help roll out system updates, and support the business with key accreditations.
What we need from you
- Top Notch Organisation: You can juggle multiple tasks and tight deadlines without losing your cool.
- Proactive Energy: You do not just wait for instructions; you spot problems coming and sort them out.
- Great People Skills: You can communicate clearly, build relationships across the business, and influence at all levels.
- Discretion & Integrity: You will be handling sensitive business information, so high integrity is non negotiable.
- Tech Savvy: You are confident using Google Workspace applications and comfortable picking up internal systems like eBis.
The perks of joining us
- Free Travel: Free bus and coach travel right across the National Express network for you.
- Travel for a Plus One: Complimentary travel pass for your nominated person or partner.
- Peace of Mind: Solid company pension scheme and life assurance.
- Wellbeing Support: Access to our Employee Assistance Programme and a private online GP service.
Executive Coordinator in Birmingham employer: National Express Bus
National Express Bus is an excellent employer, offering a dynamic work culture that fosters collaboration and innovation during a pivotal transformation phase. Employees benefit from comprehensive professional development opportunities, competitive remuneration, and the chance to make a significant impact in a high-performance environment. Located in a vibrant area, the company promotes a healthy work-life balance, ensuring that team members thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Coordinator in Birmingham
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like National Express Bus.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like National Express Bus.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Coordinator in Birmingham
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to National Express Bus.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of National Express Bus. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at National Express Bus
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with National Express Bus, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at National Express Bus, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for National Express Bus could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at National Express Bus as they’re likely seeking a candidate who can enhance their workplace culture.
