At a Glance
- Tasks: Coordinate projects, meetings, and events while ensuring smooth operations and compliance.
- Company: Join the National Energy System Operator, a leader in tackling climate change.
- Benefits: Enjoy a competitive salary, generous leave, and flexible benefits tailored for you.
- Other info: Flexible working options available with excellent career growth opportunities.
- Why this job: Make a real impact in energy resilience while developing your skills in a dynamic environment.
- Qualifications: Strong organisational skills and experience in administrative support across multiple teams.
The predicted salary is between 44000 - 44000 £ per year.
About the Role
The Whole Energy System Resilience (WESR) directorate strengthens whole‑energy‑system resilience by turning insight into coordinated, prioritised action that reduces risk and builds capability across the system. This 12‑month fixed‑term contract (with full‑time, part‑time, and flexible options) blends coordination, communication, and tactical support, especially during incident response. The role is based from the Warwick or Wokingham office, with hybrid working arrangements.
Key Accountabilities
- Provide administrative and operational coordination across multiple projects and workstreams, ensuring compliance with data handling policies and removing administrative barriers to delivery.
- Coordinate meetings, workshops, and events with internal and external partners; manage scheduling, agendas, papers, and follow‑up on actions.
- Act as technical secretary and minute‑taker in key decision meetings, ensuring accurate records of discussions and decisions.
- Maintain and update trackers, dashboards, and shared information systems, ensuring accuracy, currency, and accessibility.
- Support teams to meet required standards by checking quality assurance checklists against outputs and deliverables at each stage.
- Support adherence to standardised processes, templates, and ways of working.
- Gather progress updates, risks, and management information from teams to report to leadership.
- Maintain stakeholder contact lists, engagement logs, and reference materials across the Emergency Preparedness & Restoration area.
- Arrange stakeholder meetings and circulate follow‑up correspondence.
- Organise IT equipment, system access, building passes, and logistics for new starters; support induction and leavers processes.
- Coordinate training activity across the function, including e‑learning and continuing professional development.
- Log queries and coordinate with relevant individuals and teams to ensure effective resolution.
- Maintain filing, version control, and the upkeep of shared drives and information systems for secure, well‑organised documentation.
- Coordinate relevant surveys such as employee engagement surveys, ensuring completion and follow‑up actions.
- Provide meeting and calendar support to the Senior Manager and leadership team.
- Work closely with other Function Coordinators and the central portfolio management team to ensure alignment and continuous improvement of coordination and quality assurance practices.
About You
- Experienced in delivering high‑quality administrative and coordination support across multiple projects and teams, ideally in a complex or multi‑stakeholder environment.
- Strong organisational skills, able to manage competing priorities, keep multiple processes on track, and maintain close attention to detail.
- Proactive, able to anticipate team needs, spot potential issues early, and act without waiting to be asked.
- Skilled in managing complex calendars, meetings, and events with precision and professionalism.
- Clear and reliable communicator, engaging confidently with colleagues and external stakeholders, following up on actions, and keeping people informed.
- Eye for quality, comfortable running checklists against outputs, spotting gaps, and flagging where deliverables may not meet the required standard.
- Discreet and compliant with sensitive information, understanding data security and information management requirements.
- Confident working with digital tools for scheduling, tracking, communication, and information management.
- Collaborative and supportive, focused on helping others deliver effectively rather than owning the delivery yourself.
- Flexible and solutions‑focused, able to shift attention across teams and workstreams as business needs change throughout the year.
- Experience coordinating training, onboarding, and induction processes is an advantage.
What You’ll Get
- Competitive salary of £44,000.00, dependent on experience and capability.
- Bonus based on company performance.
- 26 days annual leave as standard.
- Competitive contributory pension scheme with double match up to 12% company contribution.
- Annual enrolment to NESO Savings Plan with 50% matching contribution for savings between £20–£500 a month.
- Flexible benefits programme with options such as: flexible bank holidays & holiday trading, birthday day off, cycle‑to‑work scheme, retail & gym discounts, private medical, critical illness, and personal accident insurance.
About Us
The National Energy System Operator (NESO) plays a vital role in tackling climate change and securing Great Britain’s energy future. We operate the world’s fastest decarbonising electricity system and are working towards a carbon‑free operation for a short period this year. Licensed and regulated by Ofgem, NESO bears an independent, expert public‑corporation mandate to provide impartial advice to government and stakeholders, balancing sustainability, affordability and security.
Function Co-ordinator in Warwick employer: National Energy System Operator Limited
The National Energy System Operator (NESO) is an exceptional employer, offering a dynamic work environment that prioritises flexibility and employee well-being. With competitive salaries, generous annual leave, and a robust pension scheme, NESO fosters a culture of collaboration and continuous improvement, providing ample opportunities for professional growth and development. Located in Warwick or Wokingham, employees benefit from hybrid working arrangements and a supportive atmosphere that encourages innovation and teamwork in tackling climate change.
Contact Details:
National Energy System Operator Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Function Co-ordinator in Warwick
✨Tip Number 1
Network like a pro! Reach out to current employees at NESO on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research NESO’s projects and values, especially around energy resilience. Show us you’re passionate about making a difference in the energy sector.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating how your skills in coordination and communication align with the role of Function Co-ordinator.
✨Tip Number 4
Don’t forget to follow up! After your interview, shoot a thank-you email to express your appreciation. It shows us you’re keen and professional, which is always a plus!
We think you need these skills to ace Function Co-ordinator in Warwick
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in administrative and coordination support. We want to see how your skills align with the key accountabilities mentioned in the job description.
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've managed competing priorities or coordinated multiple projects in the past. We love seeing those details!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language to communicate your experiences and skills. We appreciate a well-structured application that’s easy to read.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at National Energy System Operator Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Function Co-ordinator role. Familiarise yourself with the key accountabilities and how they relate to the Whole Energy System Resilience directorate. This will help you articulate how your skills and experiences align with their needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples that demonstrate your experience in managing multiple projects and priorities. Be ready to discuss specific tools or methods you use to keep everything on track, especially in a complex environment.
✨Communicate Clearly and Confidently
Effective communication is crucial for this position. Practice articulating your thoughts clearly and confidently. Think about how you can engage with both internal teams and external stakeholders, and be prepared to share examples of how you've successfully managed communications in the past.
✨Be Proactive and Solutions-Focused
The ideal candidate is proactive and able to anticipate team needs. During the interview, highlight instances where you identified potential issues early and took action without being prompted. This will show that you’re not just a follower but someone who adds value by thinking ahead.
