Company Secretarial Assistant (Legal & Regulation) - NESO in Warwick

About the Role

We are recruiting a Company Secretarial Assistant to support the Corporate Secretariat team in delivering an exceptional standard of service to the Board of Directors and wider governance arrangements at NESO.

The role sits within a small team of the Company Secretary and Assistant Company Secretary and requires close collaboration with Board Directors, the Executive team and colleagues throughout the organisation.

The successful candidate will already have demonstrable experience working with Board members and senior colleagues, alongside strong communication skills, attention to detail and a proactive, positive approach.

This is a hybrid position with 1–2 days required in our Warwick office each week and occasional travel to London and other regional sites.

Supporting in‑person Board/Committee meeting days and meeting pack circulation days (approximately eight times per year) will be an important part of the role, with early start and late finish.

Key Responsibilities

• Provide day‑to‑day company secretarial administrative support to enable high‑quality Board governance.
• Assist the Chair and other Directors in their roles and responsibilities.
• Organise Board and Committee meetings, including scheduling, logistical arrangements and calendar management.
• Coordinate diary and travel arrangements for the Chair and Directors.
• Prepare and circulate Board and Committee papers via the Board portal.
• Oversee the company sealing process and maintain the NESO Employee Share declaration portal and related webpages.
• Support statutory compliance, including Companies House filings, annual reports, accounts and other registers.
• Process invoices and expenses as required.
• Assist with ad‑hoc company secretarial projects, governance, compliance and corporate transaction initiatives.
• Attend in‑person Board/Committee meeting days and pack circulation days, typically eight times per year, with early start and late finish.

Qualifications

• Right to work in the UK; visa sponsorship is not available.
• Experience in a company secretarial environment with a basic understanding of corporate governance and company law.
• Demonstrated experience operating in a Board of Directors environment.
• Strong written and verbal communication skills.
• Ability to build and maintain relationships with Board members, Executives and colleagues.
• Experience organising Board or Committee level meetings.
• Proactive, self‑motivated, with excellent organisational and time‑management skills.
• Fluency with Microsoft Office 365 and interest in leveraging AI for efficiency.
• Team player with a strong work ethic and a flexible, can‑do attitude.

Benefits

• Competitive base salary of £38,481, dependent on experience and capability.
• Performance‑related bonus.
• 26 days annual leave plus bank holidays.
• Contributory pension scheme with double match up to 12% of employee contribution.
• NESO Savings Plan – 50% matching contribution on savings between £20 and £500 a month.
• Flexible benefits such as extra birthday day off, cycle‑to‑work scheme, retail and gym discounts, and private medical insurance plus critical illness and personal accident cover.
• Hybrid working arrangement with 1–2 days in office per week.
• About NESO

NESO is the national energy system operator responsible for decarbonising and operating Britain’s electricity system.

We provide expert advice to government on clean power delivery and work towards a carbon‑free grid, supported by Ofgem regulation.

Our team is independent and fully transparent, acting in the best interests of all energy users.

We are an equal‑opportunity employer.

NESO is committed to building a workforce that reflects the communities we serve and to creating an inclusive environment where everyone feels valued, respected and able to reach their full potential.

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