Corporate Secretary in City of London

The National Bank of the Virgin Islands is seeking a qualified person to fill the following full-time position: Corporate Secretary.

Job Summary: The Corporate Secretary is a key governance advisor to the Board of Directors and Executive Management, ensuring that the Bank complies with all statutory, regulatory, and governance requirements. This role supports effective decision-making by maintaining accurate records, advising on governance best practices, and facilitating communication between the Board, management, shareholders, and regulator.

Educational Requirements:

• Bachelor’s Degree in Business Administration, Law, Corporate Governance, Management, or related field.
• Postgraduate or professional qualification (e.g., Chartered Governance Institute diploma/certification) preferred.

Knowledge, Skills and Attributes:

• Deep knowledge of the BVI Companies Act, banking legislation such as the Regulatory Code, and governance best practices.
• Strategic thinker with strong influencing and advisory skills.
• Discretion and sound judgment in handling sensitive Board and corporate matters.
• Exceptional organisational and record-keeping skills.
• Excellent interpersonal, communication, and drafting abilities.
• High level of professionalism and integrity.
• Ability to manage competing priorities and deadlines.
• Proficiency in Microsoft Office Suite.

Experience:

• Minimum of five (5) years’ experience in a senior governance or corporate secretary role, preferably within the banking and financial services sector.
• Strong corporate governance, regulatory compliance, or financial services board support background.

Primary Responsibilities include, but are not limited to:

Governance and Board Support

• Serve as principal liaison between the Board, the Bank’s Registered Agent, Regulator, Shareholders, Executive Management, staff, and other stakeholders.
• Organise and administer Board and Committee meetings, including annual scheduling, circulation of notices and papers, and minute-taking.
• Maintain a compliance calendar of all statutory and regulatory filings, ensuring deadlines are met.
• Draft, maintain, and update Board and Committee charters, ensuring alignment with best governance practices.
• Support director onboarding, training, and continuing education.
• Coordinate the annual performance evaluation of the Board, Committees, and individual Directors.
• Ensure accurate, timely, and secure maintenance of statutory registers (Directors, Shareholders, Share Issuances) and other corporate records.

Compliance and Risk Management

• Ensure adherence to applicable laws, regulations, and governance codes in the Virgin Islands.
• Act as custodian of key governance documents (Articles, Certificate of Incorporation, Certificate of Good Standing, corporate documents).
• Collaborate with the Internal Audit, Compliance and Risk Management Departments to ensure coordinated oversight of the Bank’s operations and business.
• Support regulatory inspections and audits by providing required governance documentation and reports.
• Monitor regulatory and Audit directives and ensure timely follow-up and implementation.

Board Communication and Reporting

• Prepare and circulate Board packages, agendas, minutes, and resolutions.
• Maintain a live record of matters arising and track progress of Board and management action items.
• Assist with preparing and distributing the Bank’s Annual Report, governance disclosures, and statutory reports.
• Coordinate with consultants and advisors to support Board-level governance initiatives.

Corporate Administration

• Manage official Board correspondence, notices, and filings to regulators and shareholders.
• Maintain secure filing systems for governance documents, contracts, projects, and Board records.
• Support the Board in executing corporate transactions such as amendments to Articles, share issuances, mergers, or restructuring.
• Ensure smooth execution of special Board or CEO-mandated projects.

Other Duties

• May provide oversight of administrative support or external resources engaged by the Board.
• Perform any task attendant to the post of Corporate Secretary, as required by the Board or CEO, to support the Bank’s evolving strategic and regulatory needs.

This job description outlines the principal responsibilities and expectations of the Corporate Secretary. It is not an exhaustive list of duties, responsibilities, and qualifications, and may evolve with the needs of the Board and the Bank. Furthermore, it does not establish an employment contract.

Reporting Line: Board of Directors (direct); Chief Executive Officer (administrative)

Applicants must submit the following documents through BambooHR via https://nationalbank.bamboohr.com/careers/38:

• Cover letter (specifying the vacancy);
• Resume and certified copies of academic certification (and or diplomas).

Applications and résumés should be addressed to the attention of:

Mrs. Joy N. Penn
Chief Executive Officer
National Bank of the Virgin Islands Limited
P.O. Box 275
Road Town, Tortola VG1110
British Virgin Islands

Please do not apply via email or submit hard-copies unless directed to do so. Please call Ms. Mia Francis, Human Resources Officer II, at (284) 852-2987 if any further information or clarification is required.

Submission Deadline: 23rd September 2025