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- Tasks: Support the Student Admissions Office with application processing and student recruitment activities.
- Company: Join the renowned Nanyang Academy of Fine Arts, a leader in arts education.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Be part of shaping the future of arts education while enhancing your administrative skills.
- Qualifications: GCE ‘A’ Level or equivalent; experience is a plus but not required.
- Other info: Perfect for proactive individuals passionate about the arts and eager to learn.
The predicted salary is between 500 - 1500 £ per month.
Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Administrative Assistant at the Student Admissions Office.
The main function of the Student Admissions Office (SAO) is to enrol new Diploma, Bachelor’s and Master’s degree students to the Academy. Our annual intake consists of secondary, ITE, high school graduates, international students, or transfer students from other institutions, returning students, and other diploma transfers.
Responsibilities
- Providing administrative and operational support to the Student Admissions Office, focusing on ensuring the smooth processing of applications and admissions for both local and international students.
- Assisting in coordinating key administrative processes, maintaining accurate student records, and supporting outreach activities to enhance the student recruitment experience.
- Managing the timely follow-up and organisation of admissions documents, particularly for overseas agents’ applications, and supporting the handover process for international students.
- Handling submissions of SOLARPLUS registrations, updating FIN numbers, and tracking Student’s Pass issuance to ensure accuracy and compliance.
- Assisting in issuing bank account opening letters for matriculated students and maintaining systematic records and filing for all related documentation.
- Contributing to outreach and promotional efforts by preparing PowerPoint presentations, posters, and other materials for local recruitment activities.
- Supporting the planning and execution of pre- and post-event student recruitment activities, compiling survey data, and updating lead information on a weekly basis.
- Working closely with the outreach team to ensure timely and accurate reporting, while providing general administrative assistance and support for other ad hoc projects and tasks as assigned.
Qualifications
- Minimally possess a GCE ‘A’ Level qualification, with 1 to 2 years of relevant administrative or related work experience. Candidates without experience who are eager to learn and contribute to a dynamic environment are also welcome to apply.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google Drive, and Adobe Design Software is required.
- Good command of written and spoken English; proficiency in a second language will be an added advantage for effective communication with diverse stakeholders.
- A proactive and self-motivated individual with a positive attitude, capable of working independently and taking initiative.
- Meticulous and reliable, with strong organisational skills, a high level of discretion, and the ability to manage multiple tasks effectively in a fast-paced environment.
If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.
Administrative Assistant, Student Admissions Office (3 months contract) employer: NANYANG ACADEMY OF FINE ARTS
Contact Detail:
NANYANG ACADEMY OF FINE ARTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant, Student Admissions Office (3 months contract)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at NAFA through LinkedIn or other platforms. A friendly chat can give us insider info on the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by researching NAFA's values and recent initiatives. We want to show that we’re not just interested in the job, but also in contributing to their mission in arts education.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Let’s make sure we can confidently talk about our skills and how they align with the responsibilities of the Administrative Assistant role.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression and shows our enthusiasm for the position. Plus, it keeps us on their radar!
We think you need these skills to ace Administrative Assistant, Student Admissions Office (3 months contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant administrative experience and your proficiency in Microsoft Office and other software mentioned.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the arts and how you can contribute to the Student Admissions Office. Be sure to mention any specific experiences that relate to the role.
Showcase Your Organisational Skills: Since the role requires strong organisational abilities, consider including examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your capability to handle the fast-paced environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're proactive and keen to join our team!
How to prepare for a job interview at NANYANG ACADEMY OF FINE ARTS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role at the Student Admissions Office. Familiarise yourself with the application processes, student records management, and outreach activities mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Tech Skills
Since proficiency in Microsoft Office, Google Drive, and Adobe Design Software is crucial for this role, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles or projects, especially if you've created presentations or managed data. This will demonstrate your capability to handle the administrative tasks effectively.
✨Highlight Your Organisational Skills
The job requires strong organisational skills, so think of specific instances where you've successfully managed multiple tasks or maintained accurate records. Be ready to share how you prioritised your workload and ensured compliance with deadlines. This will illustrate your ability to thrive in a fast-paced environment.
✨Prepare for Cultural Sensitivity
Given the diverse student body and international applications, it's important to show that you can communicate effectively with various stakeholders. If you speak a second language, mention it! Also, consider discussing any experiences you have had working with people from different backgrounds, as this will highlight your adaptability and cultural awareness.
