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- Tasks: Manage office operations, logistics, and customer service in a dynamic aviation environment.
- Company: Join Nanotech, a fast-growing aviation company known for innovation and quality.
- Benefits: Enjoy a competitive salary, growth opportunities, and a friendly work environment with on-site parking.
- Why this job: Be part of a global team, making an impact in the aviation industry while developing your skills.
- Qualifications: 2-5+ years in office management or operational support, preferably in aviation; strong communication skills required.
- Other info: Must be able to travel as needed; familiarity with aerospace processes is a plus.
The predicted salary is between 36000 - 60000 £ per year.
Nanotech is a fast-growing aviation company specializing in high-performance aircraft systems and support services. We deliver exceptional results through innovation, technical expertise, and a commitment to quality. As we are expanding our operations, we’re looking for an experienced and reliable Office Manager to join our team and keep things running smoothly.
We are seeking a highly organized and proactive Office Manager with experience in aviation operations to support the day-to-day functions of our fast-paced global company. This role is essential in ensuring smooth office and logistics operations, acting as the first point of contact for the local office and serving as a key liaison with our global team in the USA. The ideal candidate will coordinate shipments, manage orders, support customer interactions, and help streamline internal processes to keep our operations running efficiently.
Key Responsibilities- Manage all incoming and outgoing shipments, ensuring accurate documentation and compliance with customs regulations.
- Receive and inspect deliveries; maintain precise and up-to-date inventory records.
- Coordinate deliveries and pickups in alignment with operational timelines and priorities.
- Serve as the primary liaison with headquarters in Los Angeles, CA, addressing operations and submitting finance reports.
- Handle government registration processes efficiently and in a timely manner.
- Review and assess contracts to ensure compliance and alignment with company policies.
- Act as the primary point of contact for customer inquiries related to orders, deliveries, and repairs.
- Communicate updates clearly and professionally via phone, email and global communication platforms.
- Support customer acquisition efforts and business development with a focus on service excellence and responsiveness.
- Maintain and nurture long-term relationships with existing customers to ensure continued satisfaction and loyalty.
- Track office and operational supply levels; place timely orders.
- Liaise with suppliers and global operations team to ensure cost-effective and timely purchases.
- Understanding of cash flows and income statements.
- Ability to create and maintain financial reports.
- Manage administrative documentation and digital filing systems.
- Support with invoices, purchase orders, and other clerical duties.
- Ensure compliance with aviation standards and internal procedures.
- 2-5+ years of office management experience or operational support in a business environment or equivalent educational experience in the aviation industry.
- Background in the aviation or aerospace industry is essential.
- Understanding of shipping/export licensing and processes, especially in aviation.
- Strong organizational and multitasking skills.
- Excellent communication skills (written and verbal).
- Proficiency in Microsoft Office Suite including Excel, Word and Outlook.
- Ability to work independently and as part of a small, agile team.
- Ability to travel as needed.
- Familiarity with Aerospace spare parts distribution processes.
- Experience with inventory or ERP systems.
- Competitive salary and benefits package.
- Opportunities for growth in an expanding aviation company.
- Friendly, professional working environment.
- Convenient location in Datchet, Surrey with on-site parking.
Office Manager employer: NANOTECH AVIATION
Contact Detail:
NANOTECH AVIATION Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the aviation industry, especially in operations and logistics. Understanding the specific challenges and regulations in this field will help you stand out as a knowledgeable candidate.
✨Tip Number 2
Network with professionals in the aviation sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at companies like ours.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed office operations in the past. Be ready to discuss specific situations where you improved efficiency or resolved issues.
✨Tip Number 4
Showcase your communication skills by practicing clear and professional responses to potential customer inquiries. Being able to articulate your thoughts effectively will be crucial in this role.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and aviation operations. Use specific examples that demonstrate your organisational skills and ability to manage logistics effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the aviation industry and your understanding of the role. Mention how your background aligns with the key responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasise your communication skills, proficiency in Microsoft Office Suite, and any experience with inventory or ERP systems. These are crucial for the Office Manager position and should be clearly stated in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at NANOTECH AVIATION
✨Show Your Aviation Knowledge
Make sure to brush up on your knowledge of the aviation industry, especially regarding shipping and export licensing processes. Demonstrating your understanding of these areas will show that you are well-prepared for the role.
✨Highlight Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Be ready to provide examples of how you've successfully managed multiple tasks or projects in the past, particularly in a fast-paced environment.
✨Prepare for Customer Service Scenarios
Since the role involves acting as a primary point of contact for customers, think of specific situations where you've handled customer inquiries or complaints effectively. This will showcase your communication skills and ability to maintain relationships.
✨Familiarise Yourself with Company Operations
Research Nanotech's operations and recent developments in the aviation sector. Being knowledgeable about the company will not only impress your interviewers but also help you ask insightful questions during the interview.
