Senior Accounts Executive

Job Description

1. Involved actively in the initial actual set up of the new accounting software and the training of all staff and rolling out of system to all users including office and project sites. Ensure all relevant information are distributed to all users so that they know how to use the new system and be the point of contact with software developer together with the IT staff to solve the problems for users.
2. To assist the Accounts General Manager to customize the financial reports to adhere to Japan head office reports formats, new financial reporting formats according to new financial standards, GST reports formats, Income tax reporting formats to tax agent.
3. To assist the Accounts General Manager to roll out the integration with banks for payments and the integration with IRAS and external vendors to abide by the new InvoiceNow requirements.
4. Be the point of contact with external software developer together with the Accounts General Manager and IT staff in resolving problems which users have after they start using the new system before and after go live of the system.
5. Verify and input the invoices from suppliers and contractors into the accounting system to ensure completeness of transactions to facilitate timely payment to subcontractors and suppliers.
6. Check petty cash claims and key into the accounting system and updates relevant schedules in order to monitor the yearly capping and to ensure expenses are recorded and timely payment can be made to staff monthly.
7. Verify payment checklists to ensure all payments are recorded accurately and process the payment batches for monthly scheduled payments to suppliers and contractors.
8. Assist the Assistant Accounts Manager and the Accounts General Manager in reports to Japan head office monthly, quarterly and yearly.
9. Assist the Assistant Accounts Manager and the Accounts General Manager in annual audit work involving external auditors, income tax computation to tax agent and GST audits.
10. Perform other accounting, reporting and administrative duties as assigned by management.

Job Requirements

• Diploma in Accounting, Finance, Business or a related discipline.
• Minimum 5 to 10 years of relevant accounting experience.
• Experience with Oracle NetSuite will be an advantage.
• Knowledge of GST requirements and basic financial reporting practices.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.
• Meticulous, organized and able to work independently while meeting deadlines.