Accounts Executive

Job Description:

1. Assist in the setup, testing and rollout of the new accounting system, including providing user support and assisting with training activities for office and project site personnel.
2. Assist in preparing and communicating system-related information, process updates and user guidance to support the smooth adoption of the accounting system.
3. To assist the Accounts General Manager to customize the financial reports to adhere to Japan head office reports formats, new financial reporting formats according to new financial standards, GST reports formats, Income tax reporting formats to tax agent.
4. Assist in finance system enhancement initiatives, including banking integrations, InvoiceNow implementation and other system-related projects as assigned.
5. Liaise with the software vendor, IT personnel and users to assist in resolving system-related issues and escalate matters where necessary.
6. Verify and process supplier and subcontractor invoices in the accounting system to ensure transactions are accurately recorded and payments are processed in a timely manner.
7. Review petty cash claims and staff reimbursement submissions, update relevant schedules and ensure expenses are accurately recorded.
8. Verify payment supporting documents and process payment batches in accordance with company procedures and payment schedules.
9. Assist in the preparation of monthly, quarterly and annual reports for management and Japan Head Office.
10. Assist the Assistant Accounts Manager and the Accounts General Manager in annual audit work involving external auditors, income tax computation to tax agent and GST audits.
11. Perform other accounting, reporting and administrative duties as assigned by management.

Job Requirements:

• Diploma in Accounting, Finance, Business or a related discipline.
• Minimum 2 to 5 years of relevant accounting experience.
• Experience with Oracle NetSuite will be an advantage.
• Knowledge of GST requirements and basic financial reporting practices.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.
• Meticulous, organised and able to work independently while meeting deadlines.