At a Glance
- Tasks: Create a vibrant workspace and manage daily operations for a smooth office experience.
- Company: Join a diverse and inclusive team at a leading facilities management company.
- Benefits: Enjoy private medical insurance, flexible working, and opportunities for learning and development.
- Other info: Collaborative culture with a focus on sustainability and safety.
- Why this job: Make a real impact by enhancing the work environment for your colleagues.
- Qualifications: Bachelor’s degree and 3+ years in facilities operations required.
The predicted salary is between 30000 - 40000 £ per year.
This position works closely with the Facilities Manager and Cluster manager, with focus on day-to-day operations, to ensure full functionality of the workspace to support the Business. This includes ensuring continuous operations for reception, security, maintenance, mail room and janitorial services, and other services as needed to meet the needs of their customers.
Your Responsibilities
- Create pleasant work environment for employees
- Develop intra-office communications to share information about the building (ie, landlord-sponsored events, equipment repairs, changes in procedures, etc)
- Ensure reception, security, mail room, janitorial services are continuously meeting the needs of associates and guests
- Receive and manage daily requests from associates, engaging landlord maintenance support or other vendors as needed
- Respond to associate requests in a timely and professional manner
- Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met
- Obtain vendor price quotations, prepare POs, monitor invoice processing
- Drive cost savings initiatives, identify services to adjust or bid
- Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored
- Ensure compliance with local regulations
- Liaise with ESG team, execute against strategy and ensure sustainability related data delivery per country
- Coordinate with Project Manager(s) to execute renovation and relocation plans
- Work closely with Corporate Security to implement safety standards on site
- Collaborate with Global Crisis Response team, to work through situations, such as earthquakes, hurricanes, theft, etc.
- Collaborate with FM on-site team members
Your Qualification
- Bachelor’s degree or combination of relevant education and experience required
- Minimum 3+ years of progressively responsible experience in facilities operations
- Experience managing on-site vendors and services
- Thorough knowledge of facilities operations procedures and techniques
- Excellent communication skills (written and verbal)
What You Get
- Private Medical Insurance
- Flexible working environment
- Learning & Development
- Great team culture
- Volunteer time off
- LinkedIn Learning
- Employee-Assistance-Program (EAP)
Our commitment to Diversity, Equity, and Inclusion: At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact.
Facilities Coordinator employer: Nabla
At NIQ, we pride ourselves on being an exceptional employer, offering a flexible working environment and a strong commitment to employee growth through learning and development opportunities. Our vibrant team culture fosters collaboration and inclusivity, ensuring that every voice is heard and valued, while our comprehensive benefits, including private medical insurance and volunteer time off, reflect our dedication to the well-being of our employees.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your experience in facilities operations. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Showcase your problem-solving skills during interviews. Facilities coordinators often face unexpected challenges, so share examples of how you've tackled issues in the past. This will demonstrate your ability to keep things running smoothly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight your experience in facilities operations and vendor management, as these are key to what we’re looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about creating a pleasant work environment and how your previous experiences align with our needs. Keep it engaging and professional!
Show Off Your Communication Skills:Since excellent communication is crucial for this role, make sure your written application is clear and concise. Use proper grammar and structure to demonstrate your ability to communicate effectively, just like you would in the workplace.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Nabla
✨Know Your Facilities Operations
Make sure you brush up on your knowledge of facilities operations procedures and techniques. Be ready to discuss your previous experiences managing vendors and services, as this will show that you understand the day-to-day operations that are crucial for the role.
✨Communicate Effectively
Since excellent communication skills are a must, practice articulating your thoughts clearly and concisely. Think about examples where you've successfully communicated with associates or vendors, and be prepared to share these during the interview.
✨Showcase Your Problem-Solving Skills
Prepare to discuss specific instances where you've had to respond to unexpected challenges, like maintenance issues or safety concerns. Highlight how you collaborated with teams or vendors to resolve these situations effectively.
✨Understand the Company Culture
Familiarise yourself with the company's commitment to diversity, equity, and inclusion. Be ready to discuss how you can contribute to fostering an inclusive workplace, as this aligns with their values and shows that you're a good cultural fit.
