At a Glance
- Tasks: Manage tech platforms, ensure data accuracy, and drive digital innovation.
- Company: Join JLL, a leader in real estate and technology.
- Benefits: Competitive salary, career growth, and a supportive work environment.
- Other info: Diverse locations and opportunities for personal development.
- Why this job: Shape the future of real estate with cutting-edge technology.
- Qualifications: 5+ years in tech administration and strong problem-solving skills.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role Purpose: Manages all technology platform administration, system configuration, and data integrity across JLL and client systems while driving digital innovation and operational excellence. Ensures real-time data accuracy through automated validation processes, monitors system performance using alert systems and dashboards, and implements proactive issue detection protocols. Administers security access with role-based controls, manages user permissions across multiple platforms, and coordinates cybersecurity compliance. Develops interactive dashboards for stakeholder visibility, provides technical support across all systems, and identifies opportunities for automation and process improvement. Leads technology change initiatives and serves as the technical bridge between operations, IT infrastructure, and vendor support.
What this job involves:
- Platform Administration: Manages JLL platform configuration, system updates, and technical maintenance to ensure optimal performance and uptime.
- Monitor Lighthouse reports using automated alert systems and dashboards, implementing proactive issue detection and resolution protocols.
- Ensure real-time data accuracy and synchronization across JLL systems (Client Portal, Property Hub, Portfolio, FMs Space, Pega) through automated validation processes.
- Track system performance metrics, identify bottlenecks, and implement technical improvements to enhance platform efficiency.
- Administer security access protocols, handle TAT requests, and maintain audit trails for compliance.
- Create and configure accounts for new employees with role-based access control (RBAC) across all technology platforms.
- Design and manage user permission hierarchies across client and JLL systems, ensuring least-privilege access principles.
- Maintain cybersecurity standards and coordinate with IT Security on access reviews and vulnerability assessments.
- Configure new locations in all technology systems with proper data mapping, API connections, and workflow automation.
- Process location closures through coordinated system updates across Transaction Management and Lease Admin platforms.
- Implement and maintain automated contract renewal tracking systems for all client contingent employees with notification workflows.
- Develop and maintain automated monthly employee attendance reports using data extraction and transformation tools.
- Prepare and process badge reports through system integration and data validation pipelines.
- Monitor and update global Management Fee lists using database management tools and validation scripts.
- Track, organize, and maintain security protocols for all shared data repositories and folder structures.
Dashboard Development: Create and maintain interactive dashboards for stakeholder visibility into key metrics and KPIs. Provide technical support and system expertise to Corrigo, CMO, Portfolio, IFM, PDS, TM, and Finance teams.
IT Troubleshooting & Resolution: Diagnoses and resolves technical issues for management and employees across all platforms, coordinating with IT infrastructure teams when needed. Process and track equipment requests for new hires, managing technology inventory and deployment. Organize and administer employee training sessions through Workday (WD) and other learning platforms, tracking completion and compliance. Identify opportunities for automation, process improvement, and technology-driven efficiency gains. Collaborate with leadership to plan system upgrades, migrations, and technology investments. Coordinate with technology vendors for platform support, enhancements, and issue escalation. Lead technology change initiatives, ensuring smooth adoption of new systems and processes.
Experience Requirements:
- 5+ years in technology administration, platform management, or technical operations roles.
- Strong technical expertise in multi-platform system administration, configuration, and integration.
- Experience with IWMS platforms (Corrigo preferred) and facility management technology ecosystems.
- Proven track record implementing automated workflows, data validation processes, and alert systems.
- Strong understanding of cybersecurity principles, RBAC models, and access control protocols.
- Experience developing dashboards and reports using BI tools (Power BI, Tableau, or similar platforms).
- Demonstrated ability diagnosing and resolving technical issues across complex technology landscapes.
- Knowledge of API connections, data mapping, and system integration methodologies.
- Track record leading technology adoption initiatives and coordinating change management for system implementations.
- Bachelor's degree in Information Systems, Computer Science, or related technical field preferred.
Location: On-site – Aberdeen, GBR, Annesley, GBR, Ansty, GBR, Ascot, GBR, Barnoldswick, GBR, Basingstoke, GBR, Bedfordshire, GBR, Belfast, GBR, Berkshire, GBR, Birmingham, GBR, Bridgend, GBR, Bristol, GBR, Buckinghamshire, GBR, Caerphilly, GBR, Cambridge, GBR, Cambridgeshire, GBR, Cardiff, GBR, Cheshire, GBR, Conwy, GBR, Crawley, GBR, Croydon, GBR, Darlington, GBR, Denbighshire, GBR, Denby, GBR.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
Facilities and Real Estate Data Manager in Dundee employer: NAB-Jones Lang LaSalle Services
At JLL, we pride ourselves on being an exceptional employer, offering a supportive work culture that values inclusivity and personal growth. As a Cleaner Operative in Derby, you will enjoy a collaborative environment where your contributions are recognised, and you will have access to professional development opportunities that empower you to thrive in the facilities management industry. Join us to make a meaningful impact while working in a role that prioritises your well-being and fosters a sense of belonging.
Contact Details:
NAB-Jones Lang LaSalle Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Real Estate Data Manager in Dundee
✨Get Involved in Local Property Events
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✨Utilise Property Management Platforms
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We think you need these skills to ace Facilities and Real Estate Data Manager in Dundee
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
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Tailor Your Documents for the Job:Every application should feel personal. When applying for the Facilities and Real Estate Data Manager role at NAB-Jones Lang LaSalle Services, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at NAB-Jones Lang LaSalle Services
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where NAB-Jones Lang LaSalle Services operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
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In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to NAB-Jones Lang LaSalle Services. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at NAB-Jones Lang LaSalle Services.
