At a Glance
- Tasks: Support fleet operations by managing records, compliance, and vehicle maintenance.
- Company: Join N2O, an award-winning creative brand experience agency.
- Benefits: Competitive salary, generous leave, health perks, and retail discounts.
- Other info: Fixed term role with potential for extension and great career growth.
- Why this job: Be part of a dynamic team ensuring smooth fleet operations and compliance.
- Qualifications: GCSEs in English and Maths; admin experience in fleet or logistics preferred.
The predicted salary is between 30000 - 32833 £ per year.
Description
We are looking for an organised and proactive individual to join our Fleet Team. this role is pivotal in providing efficient administrative and operational support for the organisation's fleet activities, ensuring vehicle records, maintenance schedules, compliance documentation, and driver information are accurately maintained.
The Fleet Administration and Support Assistant supports the smooth day-to-day operation of the fleet by coordinating vehicle servicing, managing fleet-related documentation, monitoring costs, managing the processing of PCN’s, fines and Police Notice of intension to Prosecute (NIP’s) and assisting staff with transport and vehicle-related requirements while ensuring compliance with company policies and relevant regulations.
This is a fixed term position expected 3 months minimum.
About us
N2O is an award-winning creative brand experience agency and part of GLOBE GROUPE, the leading European shopper house dedicated to brand marketing.
Trusted by some of the world’s most successful brands, N2O specialises in crafting insight-driven, relevant, engaging, and measurable campaigns that deliver results at home, in-store, out-of-home, and online.
Our headquarters is in Maidenhead, with additional sites in Welwyn Garden City, Hook, and Bedford.
This is a 3-month FTC role with potential to extend and will be based primarily at our Hook Warehouse.
- Key accountabilities
- Maintain accurate fleet, vehicle, driver and Grey Fleet records, ensuring all information is up to date and compliant.
- Manage vehicle compliance activities, including MOTs, servicing, inspections, insurance and other statutory requirements.
- Administer PCNs, NIPs, fines and traffic-related offences, ensuring timely responses and accurate record keeping.
- Coordinate vehicle maintenance, repairs, servicing and breakdown support to minimise downtime and maintain roadworthiness.
- Provide administrative support to drivers and operational teams, including licence checks, vehicle allocations and transport-related queries.
- Liaise with leasing providers, insurers, maintenance suppliers and other external partners to support fleet operations.
- Process fleet-related invoices, purchase orders and recharges, while supporting cost control and budget monitoring.
- Produce fleet performance and compliance reports, analysing trends and identifying opportunities for improvement.
- Support the administration of vehicle accidents, insurance claims and incident investigations, ensuring all documentation is completed accurately and on time.
- Contribute to the efficient, safe and compliant operation of the organisation's fleet and logistics activities.
Requirements
- GCSEs (or equivalent) in English and Mathematics; a relevant administration qualification is desirable.
- Full UK driving licence.
- Good understanding of fleet administration, vehicle compliance requirements and fleet management processes.
- Knowledge of vehicle maintenance, servicing, MOTs, insurance, road tax, and the administration of PCNs, NIPs and other vehicle-related offences.
- Proficient in Microsoft Office applications, particularly Excel, Outlook and Word.
- Experience in an administrative role, ideally within a fleet, transport, logistics or vehicle management environment.
- Experience maintaining accurate records, managing databases and producing reports.
- Strong organisational, communication and time management skills, with the ability to prioritise competing deadlines.
- Ability to analyse information, solve problems and handle confidential data with accuracy and discretion.
- Customer-focused approach with the ability to build effective working relationships with colleagues, suppliers and external stakeholders.
Benefits
- Salary £28 - £31k gross per annum depending on experience
- 23 days annual leave plus bank holiday (increasing each completed year to 30)
- Flex buy/sell holiday scheme
- Life assurance
- Retail discounts scheme
- Discounted gym membership scheme
- Employee Assist Programme
- Season ticket loan
- Day 1 Digital GP and Digital Dental services
- Free private healthcare after 2 years of continuous service.
Fleet Administration and Support Assistant (Fixed Term -min 3 Months) in Hook employer: N2O
N2O is an exceptional employer that values creativity and results-driven performance, offering a dynamic work culture where employees can thrive. With competitive pay, performance-based incentives, and opportunities for professional growth, our Retail Sales Representatives enjoy the flexibility of remote work while engaging with leading brands in the vaping industry. Join us to be part of a supportive team that encourages innovation and rewards success across various locations in the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration and Support Assistant (Fixed Term -min 3 Months) in Hook
✨Get to Know the Local Scene
Temporary roles in logistics and supply chain often rely on local connections. Visit local businesses or warehouses and introduce yourself! You'd be surprised how often work is filled through word of mouth, so put yourself out there.
✨Leverage Industry Events
Look for trade shows, logistics expos, or supply chain seminars happening in your area. These events are goldmines for networking and often feature companies looking for temporary staff. It’s a great way to make a lasting impression!
✨Be Ready to Flex Your Skills
In temporary roles, employers want people who can easily adapt. Brush up on your knowledge of inventory management systems or logistics software—anything that can show you're ready to jump in right away. It will make you stand out!
✨Apply through Our Website!
Don't forget to check our listings at StudySmarter! We often have great temporary roles in logistics and supply chain that you can apply for directly. Getting your application in through our site is a solid step towards landing your next gig!
We think you need these skills to ace Fleet Administration and Support Assistant (Fixed Term -min 3 Months) in Hook
Some tips for your application 🫡
Show Off Your Logistics Know-How:When applying for a Fleet Administration and Support Assistant (Fixed Term -min 3 Months) in logistics and supply chain, make sure to highlight your relevant skills such as inventory management, procurement knowledge, and experience with logistics software. Tailor your CV to show any specific projects or coursework you've completed that relate to the field—specifics matter!
Flexibility is Key:Since this is a temporary position, it's important to showcase your flexibility in your cover letter. Employers want to know that you can hit the ground running and adapt quickly to changing priorities, so share examples of previous roles where you've shown this adaptability.
Include Certifications and Training:If you have any relevant certifications like a Forklift License or training in supply chain management, make sure these are front and centre in your application. They really can set you apart in the logistics field, especially for a temporary role where employers may prefer someone who's ready to jump straight into the task at hand.
Why You Want This Role:In your cover letter, express why you're interested in this temporary position at N2O. Use it as a chance to show your enthusiasm for the logistics field and how this experience will help you grow professionally. Remember, it’s about more than just the job—show us you're keen to learn and make a difference!
How to prepare for a job interview at N2O
✨Know Your Supply Chain Basics
Brush up on fundamental supply chain concepts, like inventory management and logistics strategies. Since this is a temporary role, having a quick grasp of these basics can set you apart and show that you can hit the ground running.
✨Showcase Problem-Solving Skills
Be ready to discuss real-life scenarios where you solved logistics challenges. Interviewers love hearing how you approached issues like delays or order discrepancies, so come prepared with a couple of solid examples that highlight your critical thinking skills.
✨Stay Flexible and Open-Minded
As a temporary candidate, we need to demonstrate adaptability. Be prepared to discuss how you can quickly integrate into different teams and handle diverse tasks. This can really showcase your potential to thrive in a fast-paced environment like logistics.
✨Get Familiar with Logistics Tools
Familiarise yourself with common supply chain management software, such as SAP or Oracle. Mentioning these tools during your interview can impress your interviewer at N2O and demonstrate your readiness to engage with their systems right away.
