At a Glance
- Tasks: Manage contracts and ensure smooth project execution with confidence.
- Company: Join a supportive team at First Recruitment Group, focused on people first.
- Benefits: Gain experience in a regulated environment with opportunities for professional growth.
- Other info: Collaborative culture with a focus on diversity and inclusion.
- Why this job: Be part of impactful projects while developing your contract management skills.
- Qualifications: Experience in contract administration and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Keep contracts running smoothly and projects moving forward with confidence. Our Client has a requirement for a Contracts Administrator, who will be required to work on a contract basis in London.
Role Purpose
- Support the effective administration of contracts within an established procurement function.
- Ensure contractual compliance, accurate documentation, and performance monitoring throughout the contract lifecycle.
- Assist Contract Holders and internal stakeholders with post-award contract management activities.
Responsibilities
- Carry out contract administration activities in line with regulatory frameworks and internal procedures.
- Support post-award contract management, including clarifications, changes, variations, and disputes.
- Attend contractual meetings including kick-off, handover, and progress reviews, liaising with internal stakeholders as required.
- Prepare and maintain accurate meeting minutes and records.
- Monitor contracts against key performance indicators such as expenditure, duration, and performance.
- Verify contractor documentation to ensure compliance with contractual and regulatory requirements.
- Identify and report contractual or procedural irregularities during contract execution.
- Collect and assess contractor performance data and support the feedback process.
- Review contract variations, claims, and disputes for contractual admissibility.
- Assess the application of contractual remedies such as liquidated damages or volume discounts where applicable.
- Capture and share lessons learned from contract administration activities.
- Support preparation and review of contractual and commercial correspondence.
- Manage correspondence with contractors, ensuring traceability and effective internal coordination.
- Maintain complete, accurate, and up-to-date contract management documentation.
Experience / Skills / Knowledge / Qualifications
- Significant experience in a Contracts Administrator or similar contract management role.
- Strong knowledge of contract regulations, terms, and conditions for goods, services, and works.
- Experience working within regulated or technical environments (energy or infrastructure desirable).
- Understanding of Health, Safety, and Environment (HSE) requirements within contracts.
- Knowledge of technical specifications and industry standards.
- Strong organisational, communication, and analytical skills.
- Ability to manage multiple contracts simultaneously and monitor performance effectively.
- High attention to detail with excellent problem-solving and negotiation skills.
- Experience with post-award contract management and basic pre-award procurement activities.
- Proactive, self-motivated, and able to work with minimal supervision.
- Fluency in English (written and spoken); additional languages advantageous.
- Proficiency in MS Office and experience using SAP or similar systems.
Benefits
- Opportunity to work within a complex and highly regulated environment.
- Exposure to large-scale contracts and stakeholder engagement.
- Supportive and collaborative working culture.
- Professional development through varied contract administration activities.
Contracts Administrator in London employer: MyPetroCareer.com
At Halliburton, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and personal growth. Located in the vibrant Chiswick Park, London, our employees benefit from competitive compensation, comprehensive development opportunities, and the chance to work with cutting-edge technology in the global energy sector. Join us to be part of a collaborative team that values your contributions and supports your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Administrator in London
✨Get Involved in Local Procurement Meetups
Join local procurement and purchasing groups on platforms like Meetup or Eventbrite. These gatherings are great for networking with industry professionals, sharing insights, and potentially hearing about temporary roles that might not be widely advertised!
✨Seasonal Hiring Cycles are Your Friend!
Keep an eye on seasonal trends in procurement, as many companies ramp up hiring during certain times of the year – especially around end-of-financial-year periods when budgets are being utilised. Be proactive and reach out to companies directly during these windows.
✨Leverage Online Platforms for Temporary Roles
Don’t forget to browse specific job boards dedicated to temporary positions, such as Reed or Indeed. You can filter your search for procurement roles and set up alerts for when new jobs pop up, so you can apply immediately!
✨Showcase Your Skills on Professional Networks
Create short case studies or posts on LinkedIn showcasing your procurement experience or interesting projects you've tackled. This not only builds your visibility but can also attract recruiters looking for temporary talent like you!
We think you need these skills to ace Contracts Administrator in London
Some tips for your application 🫡
Showcase Relevant Experience:When applying for a temporary role in procurement-purchasing, it's crucial to highlight any relevant experience you have. Mention specific tasks like negotiating contracts, managing supplier relationships, or optimising inventory. This will show MyPetroCareer.com that you can hit the ground running!
Keep it Concise and Impactful:For a temporary role, we recommend keeping your CV and cover letter concise. Focus on key achievements that showcase your procurement skills and any immediate impact you’ve made in past roles. Use bullet points for clarity—this way, MyPetroCareer.com can quickly grasp your capabilities!
Include Relevant Certifications:If you’ve got any certifications that are relevant to procurement, like CIPS (Chartered Institute of Purchasing and Supply), don’t forget to mention them! This adds extra weight to your application and shows MyPetroCareer.com that you're serious about your professional development.
Emphasise Flexibility and Availability:Since this is a temporary position, make sure to emphasise your availability and flexibility in your cover letter. Let MyPetroCareer.com know when you can start and that you’re ready to adapt to their needs, making your application even more appealing!
How to prepare for a job interview at MyPetroCareer.com
✨Know Your Procurement Basics
Brush up on key procurement concepts and terms, like 'total cost of ownership' and 'supplier relationships'. We want to impress them with our knowledge! Being able to talk fluently about relevant techniques and tools specific to the procurement field will definitely lend credibility.
✨Prepare for Scenario-Based Questions
In a purchasing role, you might get thrown some real-world scenarios to assess how you’d handle supplier negotiations or cost-saving strategies. Be ready to demonstrate your problem-solving skills! Practising how you'd tackle these situations in advance will help us shine during the interview.
✨Highlight Your Flexibility and Adaptability
Since it’s a temporary role, emphasise how you can quickly adapt to new processes and environments. Share examples of past experiences where you’ve tackled new challenges with ease, showing they can rely on us to hit the ground running and contribute immediately!
✨Show Off Your Tech Savvy
Being well-versed in procurement software like SAP or Coupa can set us apart from other candidates. If you've got experience with these tools, be sure to mention it! Having a handle on data analysis and reporting will also demonstrate our capability to leverage technology effectively in procurement.
