We are seeking a dynamic, organized, and passionate Cultural Festival Coordinator to lead the planning, execution, and management of our upcoming cultural festival. In this role, you will be the creative and logistical driving force behind bringing diverse communities, artists, performers, and vendors together. If you have a strong background in event management, a deep appreciation for arts and culture, and a talent for multitasking, we would love to have you on our team.
Key Responsibilities
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Event Planning & Strategy: Develop the overall concept, timeline, and operational roadmap for the festival, ensuring alignment with organizational goals and budget constraints.
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Artist & Performer Management: Source, book, and coordinate contracts for musicians, dancers, artists, speakers, and cultural performers. Manage their schedules, technical riders, and hospitality needs.
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Vendor & Partner Coordination: Oversee food vendors, artisan booths, and corporate sponsors. Handle registration, space allocation, load-in/load-out logistics, and compliance with local regulations.
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Logistics & Operations: Secure permits, manage venue setups, coordinate audio/visual (A/V) requirements, and ensure health, safety, and accessibility standards are strictly met throughout the event.
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Marketing & Community Outreach: Collaborate with the marketing team to promote the festival across digital channels, local press, and community networks to drive attendance and engagement.
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Volunteer Management: Recruit, train, and supervise a team of event volunteers, assigning roles and providing clear on-site leadership.
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Post-Event Evaluation: Conduct budget reconciliation, gather feedback from attendees, vendors, and staff, and prepare a comprehensive post-festival report outlining successes and areas for improvement.
Required Qualifications & Skills
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Experience: Proven experience (2+ years) in event planning, cultural programming, project management, or festival coordination.
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Organizational Skills: Exceptional ability to manage multiple vendors, tight deadlines, and complex logistical moving parts simultaneously.
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Communication: Strong interpersonal, negotiation, and public-speaking skills with a passion for community building and cultural diversity.
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Problem-Solving: Calm under pressure with a proactive, quick-thinking approach to troubleshooting on-site issues.
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Technical Proficiency: Familiarity with event management software, registration platforms, and budgeting tools (e.g., Excel, Google Workspace).
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Flexibility: Willingness to work flexible hours, including evenings and weekends, particularly during peak event weeks.
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