At a Glance
- Tasks: Support new joiners through the recruitment process and enhance pre-hire experiences.
- Company: Join a dynamic team at Munich Re, a leader in insurance and reinsurance.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Flexible environment with a commitment to diversity, equity, and inclusion.
- Why this job: Be part of a team that values diversity and innovation while making a real impact.
- Qualifications: Experience in recruitment admin or coordination, strong IT skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
About the role
As a key player in the HR Services team you will support the pre-boarding of new joiners coming through the recruiting process across UK initially and expanding to Europe over time. You will guide candidates through the interview scheduling process, create offer documentation and contracts and complete any necessary pre-employment verification before handing off to Onboarding. Working closely with TA Partners, HRBPs and the wider HR Services team in Manchester. In conjunction with the TA Coordination Team you will review the existing processes and provide process improvement ideas across the pre-hire process.
Key Responsibilities
- Schedule candidate virtual interviews and face-to-face interviews, aligning calendars of internal stakeholders and external candidates.
- Organise candidate interview debriefs with hiring managers, where required.
- Manage Hiring Manager and Recruiter expectations when it comes to system related processes.
- Working with Talent Acquisition, support with administration of new joiners sending, receiving and E-filing contracts, background checks and new joiner paperwork via Adobe sign.
- Administering new user profiles into SuccessFactors.
- In collaboration with the Senior HR Administrator- EU & LatAm, analyse, review, coordinate, distribute and enhance TA report as well as regional UK&I TA report, sharing successes and improvements.
- Ensure a smooth new joiner experience, collaborating with HR and IT teams where required.
- Work with UKI TA colleagues regionally to ensure key regional initiatives are implemented and communicated within Munich Re UK Services, leveraging best practices and approaches.
- Attend and contribute to weekly regional TA meetings and offsites where appropriate.
Competencies
- Nimble learning (we think big) - you actively learn by tackling new problems and trying out new solutions, quickly learning from both successes and failures.
- Collaborates (we lead the 'we') - you work together with others in your team, the department and wider business (where relevant) to meet shared commitments.
- Optimises work processes (we grow with our clients) - you know the most effective and efficient processes to get things done and are constantly assessing how they can be improved.
- Resourcefulness (we care and dare) - you find a way to get things done with the best use of the resources available to you, knowing when to ask for support from others, but also offering your support to others where you feel your expertise, knowledge and skills can add value.
- Communicates effectively (we are clear and authentic) - you communicate clearly and appropriately with your audience. You also share ideas, learn from others and keep stakeholders informed about progress, problems, opportunities and solutions, soliciting feedback along the way.
Key Skills & Experience
- Demonstrable experience of recruitment admin either in Agency, in-house or RPO model or in an administration/coordinator role looking to move into Talent Acquisition.
- Experience in creating and sending out Offer Letters, Contracts and completing Background checks for new joiners.
- Experience working in a multi-brand or matrix environment would be an advantage.
- Experience working on or with an ATS or HRIS is essential.
- High level of IT literacy with advanced Excel skills.
- Excellent attention to detail.
- Excellent diary management and ability to quickly prioritise multiple tasks.
- Strong analytical skills, ability to identify inconsistencies, trends and patterns when presenting data.
- Strong influencing skills with stakeholders at all levels.
- Candidate relationship building and management skills.
- Comfortable working in an environment of ambiguity and change, with rapidly changing priorities.
Regulatory & Conduct Requirements
Ensuring compliance with Munich Re's Code of Conduct and the FCA Conduct Rules.
Diversity, Equity, and Inclusion
At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.
Additional Information
If you are excited about this role but your experience does not align perfectly with everything outlined, or you don't meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!
Equal Opportunities
All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.
TA & HR Services Admin- EU&LatAm 2 year FTC in Manchester employer: myGwork - LGBTQ+ Business Community
At Munich Re, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. Our commitment to employee growth is evident through continuous learning opportunities and a supportive environment that values diversity, equity, and inclusion. Located in Manchester, our team thrives on optimising processes and enhancing the new joiner experience, making it a rewarding place for those looking to make a meaningful impact in HR services across Europe and Latin America.
Contact Details:
myGwork - LGBTQ+ Business Community Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land TA & HR Services Admin- EU&LatAm 2 year FTC in Manchester
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Munich Re's values and how they align with your own. This will help you connect better during the conversation and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills and experiences relate to the role, especially around recruitment admin and process improvement.
✨Tip Number 3
Be ready to share your ideas! Think about how you can optimise work processes in the HR Services team. Bring some suggestions to the table during your interview to demonstrate your resourcefulness and proactive mindset.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your enthusiasm and fit for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace TA & HR Services Admin- EU&LatAm 2 year FTC in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience in recruitment admin. Use keywords from the job description to show that you understand what we're looking for!
Show Off Your Skills:Don’t just list your skills; give examples of how you've used them in past roles. Whether it's managing diaries or creating offer letters, we want to see how you’ve made an impact!
Be Clear and Concise:When writing your application, keep it straightforward. We appreciate clear communication, so make sure your points are easy to read and get straight to the point.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team!
How to prepare for a job interview at myGwork - LGBTQ+ Business Community
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and competencies required for the TA & HR Services Admin role. This will help you tailor your answers to demonstrate how your skills align with what the company is looking for.
✨Prepare for Process Improvement Questions
Given that this role involves reviewing and enhancing processes, be ready to discuss any past experiences where you've identified inefficiencies and suggested improvements. Think of specific examples that showcase your analytical skills and resourcefulness in optimising work processes.
✨Showcase Your Communication Skills
Effective communication is crucial in this role, so prepare to demonstrate your ability to convey information clearly. You might be asked about how you handle stakeholder expectations or manage candidate relationships, so have examples ready that highlight your communication style and effectiveness.
✨Embrace Diversity and Inclusion
Since the company values diversity, equity, and inclusion, be prepared to discuss how you can contribute to a diverse workplace. Share any experiences you have in fostering an inclusive environment or working with diverse teams, as this will resonate well with the company's core values.
