Accounts Payable Clerk in London

This job is with Travers Smith, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Travers Smith is a leading full-service law firm, with a wealth of experience in its areas of specialisation. The firm has a market-leading reputation for its international expertise in Asset Management, M&A and Dispute Resolution & Investigations. Clients include asset managers across the alternative asset classes (private equity, venture, credit, infrastructure and real estate), publicly listed and private companies, financial institutions, and other business enterprises involved in large and complex UK and cross-border matters, transactions and disputes. Our purpose is to provide the highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.

Department Led By Chief Financial Officer, Chris Skeet, The Central Finance Department Is a Busy Team Comprising Of 29 Employees Spilt Into Different Teams:

• Transactions: handling client and office money.
• Revenue Control: time recording and billing.
• Management Information and Reporting: financial reporting and financial dashboards.
• Commercial Finance and Pricing: supporting legal teams in developing systems and best practice when pricing matters, budgeting for Practice groups & reforecasting.
• Procurement: advise on sourcing best practice, manage contracting, develop supplier relationships, and support management of supplier risk.
• Financial Systems: developing and maintaining financial systems.

The department provides exceptional service levels and continuously looks to develop and enhance systems to ensure these services are delivered efficiently and innovatively.

The Role:

Part of the Transactions team, as Accounts Payable Clerk at Travers Smith, you will be responsible for accurately processing supplier invoices, staff expenses, and disbursement payments, ensuring correct coding and timely payment runs. You'll also reconcile supplier statements, maintain purchase ledger records, and support compliance with internal controls and VAT requirements, contributing to the efficient and compliant operation of the firm's finance function.

Key Responsibilities:

• Supplier Payments: Verify and process supplier invoices accurately and on time. Ensure the correct coding of expense claims to the correct nominal, department and profit centres. Prepare payment runs & upload to the banking system.
• Expense Reimbursement: Process staff expense claims accurately and timely, ensuring adherence to firm policies. Ensure the correct coding of expense claims to the correct nominal, department and profit centres. Prepare payment runs & upload to the banking system.
• Disbursement Payments: Verify, and process supplier invoices accurately and on time. Ensure proper coding of invoices to the correct client / matter disbursement ledgers. Enter payments onto the banking system.
• Reconciliations & Reporting: Reconcile supplier statements and resolve discrepancies promptly. Maintain accurate records of all purchase ledger transactions. Provide reports on outstanding payables.
• Compliance & Controls: Ensure adherence to internal finance procedures, policies, and controls. Ensure VAT compliance on invoices and payments. Support audits by providing accurate documentation.
• Other: Will assist with other duties & projects as required.

Key Stakeholders:

• Legal Cashier Manager, Financial Controller.
• Legal Cashiers.
• Wider Central Finance Team, wider business services departments and practice group departments.

Personal Specification - Experience, Knowledge & Skills:

• Excellent VAT knowledge.
• Attention to detail & accuracy.
• Ability to work to deadlines and manage multiple tasks simultaneously.
• Excellent organisational and time management skills.
• Good communication skills for liaising with suppliers and internal teams.
• Proficiency in Excel.
• Minimum 3 years' experience in accounts payable role, preferably in a law firm or professional services environment.

We are excited to have moved from our London headquarters in Snow Hill, to a brand-new building in the City - Stonecutter Court.

Diversity & Inclusion statement: We value and celebrate the unique backgrounds, perspectives, and experiences of every individual including differences in gender, ethnicity, disability, faith, and more. We're committed to building an inclusive workplace that reflects the diversity of our clients and communities, where everyone feels empowered, respected, and heard. We actively partner with organisations and networks that champion equality and fairness, ensuring our policies and practices uphold these values.

Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in your preferred format, such as large print, audio, or braille.

Support and Adjustments for candidates: We are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website: Recruitment - Support and adjustments for candidates | Travers Smith.