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- Tasks: Manage client payments, process invoices, and ensure accurate financial records.
- Company: Join St. James's Place, a leading inclusive employer in the LGBTQ+ business community.
- Benefits: Enjoy a full-time role with opportunities for growth and a supportive work environment.
- Why this job: Be part of a dynamic team that values diversity and offers impactful work in finance.
- Qualifications: Experience in processing invoices and payments is essential; familiarity with Adobe is a plus.
- Other info: This entry-level position is perfect for high school and college students looking to kickstart their finance career.
The predicted salary is between 28800 - 43200 £ per year.
Finance Operations Administrator – Client Payments
Join to apply for the Finance Operations Administrator – Client Payments role at myGwork – LGBTQ+ Business Community
Finance Operations Administrator – Client Payments
2 days ago Be among the first 25 applicants
Join to apply for the Finance Operations Administrator – Client Payments role at myGwork – LGBTQ+ Business Community
This job is with St. James\’s Place, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
To ensure that cash balances are recorded and monitored and that daily payments are made. This will include posting transactions, reconciling bank statements and control accounts, and processing payments through Business World and the various banking and treasury platforms.
To ensure prompt processing and payment of all supplier invoices and staff expenses by accurate and efficient operation of Purchase Ledger and Expenses systems ensuring compliance with SJP Travel & Expense policy and HMRC requirements.
What You\’ll Be Doing
- Audit Concur Expense claims in line with the Expense Claims policy – document / log any exceptions
- Download approved / audited Concur claims, post to BW and prepare weekly BACS run
- Update and maintain data on Concur and CWT booking system
- Accurate input of supplier invoices to BW monthly
- Set up new supplier accounts/amend existing accounts
- Accurate recording of customer invoices and managing outstanding debtors
- Produce multiple BACS payment runs per week and load to PT-X
- Process daily manual payments using on-line banking and treasury systems and ensure that payments are stamped as authorised by senior member of Treasury
- Input of payments, transfers and bank receipts to Business World
- Verify daily payments
- Produce control account reconciliations
- Produce monthly reconciliations for all bank accounts including FX & MMF accounts
- Monitor/respond to emails in relevant Treasury, Accounts Payable, Staff Expenses and Travel Mailboxes and telephone queries from stakeholders
- Support query resolution
- Administer prepaid cards and Barclaycards
- Produce and process direct debit collections through PT-X
- Support Treasury Administrator to perform the daily cash manager role In Kyriba, identifying and resolving any connectivity issues
- Support Finance Operations team as required.
- Assist Finance Operations Specialists with month end tasks
Essential Criteria
- Must have experience in processing invoices/payments
- Experience using Adobe, specifically PDF
- Confident working independently to complete tasks accurately and diligently
- Able to follow procedures and identify where procedures can be improved and take action
Desirable Criteria
- Experience using BusinessWorld
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Finance and Sales
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Finance Operations Administrator - Client Payments employer: myGwork - LGBTQ+ Business Community
Contact Detail:
myGwork - LGBTQ+ Business Community Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Operations Administrator - Client Payments
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Business World and Concur. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of financial regulations and compliance, particularly those related to HMRC requirements. Being able to discuss these topics confidently will demonstrate your understanding of the role's responsibilities.
✨Tip Number 3
Network with current or former employees of St. James's Place or similar companies. Engaging in conversations about their experiences can provide valuable insights and potentially lead to referrals.
✨Tip Number 4
Prepare for common interview questions related to finance operations and client payments. Practising your responses will help you articulate your skills and experiences more effectively during the interview process.
We think you need these skills to ace Finance Operations Administrator - Client Payments
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in processing invoices and payments. Use specific examples that demonstrate your ability to work independently and follow procedures.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Finance Operations Administrator role. Mention your familiarity with systems like Business World and Adobe, and how you can contribute to improving processes.
Highlight Relevant Skills: Emphasise skills such as attention to detail, accuracy in data entry, and your ability to manage multiple tasks. These are crucial for the role, so make them stand out in your application.
Follow Application Instructions: Ensure you carefully read and follow all application instructions provided by St. James's Place. This includes submitting your application through our website and not contacting the recruiter directly.
How to prepare for a job interview at myGwork - LGBTQ+ Business Community
✨Know Your Numbers
As a Finance Operations Administrator, you'll be dealing with cash balances and payments. Brush up on your financial terminology and be prepared to discuss your experience with processing invoices and payments.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of Business World and Concur, as these are key systems for the role. If you have experience with Adobe, especially PDFs, be ready to highlight that too.
✨Demonstrate Attention to Detail
This role requires accuracy in processing payments and reconciling accounts. Be prepared to give examples of how you've ensured precision in your previous work, and how you handle discrepancies.
✨Show Initiative in Process Improvement
The job description mentions identifying areas for improvement. Think of instances where you've suggested or implemented changes in processes to enhance efficiency, and be ready to share those examples.
