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- Tasks: Provide administrative support to a dynamic team and manage client communications.
- Company: Top-ranked firm with a collaborative and supportive work culture.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Great opportunity for career advancement in a supportive setting.
- Why this job: Join a leading team and develop your organisational skills in a fast-paced environment.
- Qualifications: Previous office experience and strong communication skills are essential.
The predicted salary is between 25000 - 32000 £ per year.
About the Team
Consistently top-ranked among our peers for over two decades, we advise UK and multinational clients of all sizes with a large employment team and a global reach.
About the Role
The position is part of the Employment, Immigration and Reward secretarial team and reports to the Head of rockhopper & LS In-house. It focuses on providing administrative support to the management team, coordinators and lawyers across the firm.
Key Responsibilities
- Open new clients or matters and draft retainer letters.
- Send invoices and bills to clients by email or e‑billing platforms.
- Track invoicing and support finance reconciliation.
- Archive files using the Elite management system and FileTrack.
- Assist with booking travel through the firm’s travel booking system.
- Arrange for disbursements received from third parties and post them to the correct matter in the system.
- Process other financial forms and documents, such as receipt and payment forms.
- Process expenses.
- Maintain the firm’s CRM system.
- Assist the rockhopper and LS In-house coordinators, providing holiday cover when necessary.
- Support secretaries by picking up overflow tasks.
- Provide general assistance to the whole team as requested.
- Perform any other task required in line with the role’s level.
About You
We are looking for a highly organised individual with excellent communication skills who enjoys working in a team environment. A flexible, cooperative and willing attitude is essential.
Specialist Experience
Previous demonstrable experience in office or administrative work.
Abilities & Desired Qualities
- Good eye for detail.
- Excellent organisational skills and the ability to prioritise workload effectively.
- Ability to meet deadlines and work under pressure.
- Strong communication skills at all organisational levels.
IT Skills Required
Experience with Word, Excel, document management systems and Outlook.
Educational & Professional Qualifications Required
Good grammatical English to at least GCSE standard or equivalent.
Equal Opportunity Statement
All applicants will be considered equally and fairly. If you require adjustments throughout the recruitment process or wish to discuss flexible working patterns, please email the recruitment team in confidence at recruitment@lewissilkin.com.
Departmental Assistant employer: myGwork - LGBTQ+ Business Community
Contact Detail:
myGwork - LGBTQ+ Business Community Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Departmental Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Departmental Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their work in employment, immigration, and reward. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your organisational skills and attention to detail. Think about times when you've successfully managed multiple tasks or supported a team under pressure.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our fantastic team!
We think you need these skills to ace Departmental Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Departmental Assistant role. Highlight your organisational skills and any previous administrative experience to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you want to join our team and how your background aligns with the responsibilities listed in the job description. Keep it friendly and professional!
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application is clear and well-structured. We want to see your good grammatical English in action, so proofread before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our recruitment team!
How to prepare for a job interview at myGwork - LGBTQ+ Business Community
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Departmental Assistant. Familiarise yourself with tasks like drafting retainer letters and managing invoices. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and meet deadlines, especially under pressure.
✨Brush Up on Your IT Skills
The job mentions a need for proficiency in Word, Excel, and document management systems. Make sure you're comfortable using these tools and can discuss how you've used them in previous roles. If you have any specific achievements related to these skills, be sure to highlight them!
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to questions and respond thoughtfully. This will showcase your ability to communicate effectively at all organisational levels.