At a Glance
- Tasks: Support major projects by managing documentation and ensuring compliance in a fast-paced environment.
- Company: Join a global leader in outdoor advertising with a collaborative team culture.
- Benefits: Gain valuable experience, develop skills, and work in a dynamic, supportive environment.
- Other info: Opportunity for career growth and to shape project management processes.
- Why this job: Make an impact on exciting projects while honing your organisational and communication skills.
- Qualifications: 2 years in document control or administration, strong attention to detail, and MS Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
The Business Support Administrator will work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager. This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting. This role is ideal for a detail‑oriented professional who thrives in a fast‑paced, multi‑contract environment and can support high standards of documentation and compliance across the programme.
Key Responsibilities
- Oversee project‑related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts.
- Implement processes to enhance efficiency.
- Provide reports to the Senior Project Manager and stakeholders, documenting control aspects, status, compliance checks, version tracking, and outstanding actions.
- Conduct high‑level quality checks on documentation before acceptance and submission.
- Enforce document control procedures in alignment with established standards and guidelines, maintaining consistency across parties.
- Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
- Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record‑keeping and action.
- Regularly follow up on and escalate issues or inaccuracies to the Senior Project Manager.
- Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items.
What You’ll Love About This Role
- Think Big: Join Global and help shape outdoor advertising.
- Own It: Contribute and put your own stamp on how document control, governance and administration of the project is managed and executed.
- Keep it Simple: Fast‑paced, challenging, and rewarding environment.
- Better Together: Supportive and dynamic team.
What Success Looks Like
- Established and maintained the procedures needed to deliver a high standard document control process.
- Built strong working relationships with the Global project team and contracting partners, creating a collaborative working approach.
- Developed and established reporting and tracking mechanisms that captured the key metrics.
What You’ll Need
- Preferably at least 2 years of experience in a document control, coordinator, project or business administrator position.
- Exceptional organisational skills with high attention to detail, ensuring accuracy of maintaining project and meeting records, and compliance for storing, circulating and managing the flow of project documentation.
- Strong communication skills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager.
- Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
- Proficiency in MS Office functions.
Business Support Administrator employer: myGwork - LGBTQ+ Business Community
As a Business Support Administrator within our Global Outdoor Operations team, you'll thrive in a fast-paced and dynamic environment that values collaboration and innovation. We offer a supportive work culture that encourages personal growth and development, alongside competitive benefits that enhance your work-life balance. Join us to make a meaningful impact on major CAPEX projects while enjoying the unique advantages of working in a vibrant industry.
Contact Details:
myGwork - LGBTQ+ Business Community Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills can contribute to their goals. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are excited about joining our team. Plus, it shows initiative and enthusiasm, which we really appreciate!
We think you need these skills to ace Business Support Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in document control or project administration to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Business Support Administrator role. Share specific examples of how you've managed documentation and supported projects in the past, showing us your attention to detail.
Showcase Your Communication Skills:Since this role involves working closely with the Global project team, make sure to demonstrate your strong communication skills in your application. Mention any experiences where you’ve successfully collaborated with others or resolved issues.
Apply Through Our Website:We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at myGwork - LGBTQ+ Business Community
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling in this role. Understand the importance of document control and compliance, especially in a fast-paced environment. Being able to discuss specific examples of how you've managed documentation in previous roles will show your attention to detail.
✨Showcase Your Organisational Skills
Prepare to discuss your organisational strategies. Think about how you prioritise tasks and manage multiple projects simultaneously. Bring examples of how you've implemented processes to enhance efficiency in past positions, as this aligns perfectly with what they’re looking for.
✨Communicate Effectively
Strong communication is key in this role. Be ready to demonstrate how you've built relationships with teams and stakeholders in the past. Practice articulating your thoughts clearly and concisely, as this will help you convey your ideas during the interview.
✨Ask Insightful Questions
Prepare thoughtful questions that show your interest in the role and the company. Inquire about their current projects or challenges they face in document control. This not only shows your enthusiasm but also helps you gauge if the company culture is the right fit for you.
