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- Tasks: Assist in billing processes and manage client invoice queries.
- Company: Join a dynamic finance team in a supportive environment.
- Benefits: Gain valuable experience, flexible hours, and a chance to grow your career.
- Other info: Perfect opportunity for those looking to kickstart their finance career.
- Why this job: Be the go-to person for clients and help streamline billing operations.
- Qualifications: Previous office experience and strong communication skills are essential.
The predicted salary is between 25000 - 32000 £ per year.
About the Team
We are looking for a Billing Assistant to join our busy and rewarding finance team.
About The Role
Reporting to the Billing Manager, the Billing Assistant will work with the fee-earners, partners and PAs to ensure invoices are dispatched promptly and respond to client queries. The Billing Assistant will work closely with Billing Coordinators to support them and liaise with Credit Control and Cashier teams to maintain open communication and workflow.
Key Responsibilities
- Dispatch bills to clients and act as the first point of contact for invoice queries.
- Liaise with PAs, matter handlers/partners to resolve client queries, including sending invoice amendments to Billing Coordinators.
- Support Billing Coordinators with WIP transfers, WIP write-offs, CP/MP/MH changes, adding PO numbers, reissuing invoices and other ad‑hoc tasks.
- Support client relationships in bill delivery to meet procurement requirements/expectations.
- Manage billing projects for key clients such as WIP management and specific billing requirements.
- Manage the Billing Assistants group inbox, resolving requests received.
- Review new client and matter requests in Intapp Workflow.
- Return monies on client accounts and/or refunds as necessary, contact client for bank details and prepare immediate payment forms.
- Handle any other ad‑hoc queries and projects as required.
About You
You will have a professional manner, excellent communication and interpersonal skills, previous office experience, flexibility to thrive in a fast‑paced team, strong numeracy and attention to detail, and a passion for being a team player.
Our Ideal Candidate Will Have
- At least one year of previous work experience in an office environment.
- Ability to meet deadlines and work under pressure, communicating at all levels.
- Strong numeracy skills and proficiency with Word and Excel.
- Experience with Elite is beneficial but not essential.
- Ability to manage a busy workload.
- Team player and enthusiastic.
EEO and Accessibility Statement
All applicants will be considered equally and fairly. We are committed to supporting candidates throughout the recruitment process by providing adjustments for those who require them so they can perform at their best.
Billing Assistant employer: myGwork - LGBTQ+ Business Community
Contact Detail:
myGwork - LGBTQ+ Business Community Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for a Billing Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your communication skills. Since you'll be liaising with fee-earners and clients, practice explaining complex billing concepts in simple terms. Role-play with a friend to get comfortable!
✨Tip Number 3
Show off your attention to detail! During interviews, share examples of how you've managed busy workloads or resolved client queries in previous roles. This will demonstrate that you're the perfect fit for the fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our awesome finance team at StudySmarter.
We think you need these skills to ace Billing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in office environments. We want to see how your skills match the role of a Billing Assistant, so don’t be shy about showcasing your strong numeracy and communication skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how you can contribute to our finance team. Keep it professional but let your personality come through – we love a bit of enthusiasm!
Showcase Team Spirit: As a Billing Assistant, being a team player is key. In your application, mention any experiences where you’ve worked collaboratively or supported colleagues. We’re all about teamwork here at StudySmarter!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, you’ll get to see more about us and what we do!
How to prepare for a job interview at myGwork - LGBTQ+ Business Community
✨Know Your Numbers
As a Billing Assistant, strong numeracy skills are key. Brush up on basic financial concepts and be ready to discuss how you've handled numbers in previous roles. This will show your confidence and capability in managing invoices and client accounts.
✨Communication is Key
You'll be the first point of contact for invoice queries, so practice clear and concise communication. Think about examples where you've successfully resolved client issues or liaised with team members to solve problems. This will demonstrate your interpersonal skills.
✨Familiarise Yourself with Tools
While experience with Elite is beneficial, it's not essential. However, being proficient in Word and Excel is a must. Familiarise yourself with these tools and be prepared to discuss how you've used them in past roles to manage workloads and support billing processes.
✨Show Your Team Spirit
Being a team player is crucial in this role. Think of examples where you've collaborated with others to achieve a common goal. Highlight your flexibility and enthusiasm for working in a fast-paced environment, as this will resonate well with the interviewers.