Office Manager

About the role

As Office Manager you will be an integral part of the team providing support across the business managing our busy office and assisting with HR-related matters. You will have great attention to detail with the ability to work well under pressure whilst multi-tasking. You will be a people person who is willing to get stuck in. You will be dealing with highly confidential information daily so your discretion is key.

Responsibilities

Office Management

• Act as the main office contact for general day-to-day queries for staff
• Ensure meeting rooms are set up for external meetings and cleared away afterwards
• Book meeting rooms as required
• Assist with any travel & hotel bookings for both domestic and international travel
• Assist with meeting scheduling and sending diary appointments as required
• Order office supplies as required
• Manage the administration of the fire register
• Liaise with the facilities manager as required on other office health & safety elements
• Provide general administrative assistance as required

HR Support

• Assist with recruiting tasks such as posting jobs, reviewing candidates, conducting screening calls, scheduling interviews, and following up with candidates
• Schedule the onboarding process for new employees
• Complete and process employee documentation and records and keep the employee database up to date
• Track sickness and holidays in the employee database system
• Provide ad-hoc employee assistance and deal with employee concerns as required
• Escalate any HR issues to the HR Manager for resolution
• Assist with the formulation of policies, procedures and changes as well as communicate all updates to employees
• Assist with drafting offer letters, contracts and other HR-related documents
• Assist with the performance and engagement of staff through the facilitation of 360 reviews & staff surveys etc

Skills and Qualifications

• Excellent communication skills, both written and verbal
• Excellent attention to detail
• Confident working alone as well as part of a team
• Previous administration experience
• Tact and professionalism when handling confidential information and employee concerns
• Previous experience in an office environment
• Previous HR assistance experience is desirable but not essential

The Details

• Part Time Tuesday – Thursday in the office (22.5 hours per week)
• Salary up to £28,000 FTE (£16,800 based on 3 days per week)
• 25 days + bank holidays (pro-rata for part-time employees)
• Enhanced maternity & paternity pay
• 2 volunteering days per year
• Birthday day off
• 24/7 EAP

Please note this is an in office role.