At a Glance
- Tasks: Support the Buying team with admin tasks and manage supplier critical paths.
- Company: Join a vibrant fashion brand with a focus on personalisation and creativity.
- Benefits: Hybrid working model, competitive salary, and opportunities for skill development.
- Other info: Fast-paced environment with a chance to grow and learn in the fashion industry.
- Why this job: Be at the heart of product creation and see your contributions come to life.
- Qualifications: Relevant fashion degree and good time management skills.
The predicted salary is between 28800 - 43200 £ per year.
As a Buying Admin Assistant, you will take ownership of all administrative tasks for the Buying team and support its day-to-day operations. You are responsible for managing supplier critical paths, alongside learning and developing your skills in commercial product and personalisation techniques. You will have a passion for providing support to the team and making sure that things get done.
You will join our teams based in Northampton (on a hybrid working model), where you will be right in the heart of all the action. You will see the products designed around you before playing a critical role in making them a reality before seeing the finished items having their special personalisation added, before going off to our customers.
Key Responsibilities- Critical path management - working with suppliers to ensure it is completed and checked weekly, going back to supplier with comments and flagging any lateness to the team in a concise manner (under supervision of Assistant Buyer).
- Work with MAA to review critical path and delivery schedule and ensure alignment.
- Creating SKUs and supporting with PO (purchase order) raising as required.
- Maintaining line details in conjunction with the rest of the team.
- Look after sample management, including sample room, filing, and supporting Assistant Buyer with collating photoshoot samples.
- Working with the production team to help get samples personalised for eCom shoots, sign offs etc under supervision from Assistant Buyer.
- Liaising with customer service to support in answering queries and issues.
- Completing regular comp shops on areas requested by the Buying Team.
- Supporting the B&M team with admin tasks in preparation for weekly trade meetings, (eg. Adding images to Best & Worst).
- Assisting the Buying team with preparation for sign offs, strategies and other ad-hoc meetings such as with external suppliers and other functions across the business as required.
- Assisting in fit sessions, taking notes and working with Quality Assistant and Assistant Buyers to complete workbooks and send to supplier, updating Critical Path accordingly.
- Take minutes in department / divisional meetings as required.
- Support with other ad-hoc admin to help support the team.
- Develop a working knowledge of M1Y warehouse operations including our personalisation techniques and methods, simultaneously cultivating a relationship with Team Leaders to ensure appropriate personalisation technique is applied to products, identifying problems and feeding back to AB/Buyer as appropriate.
- Relevant fashion degree/course.
- Good time management skills with the ability to plan, organise and prioritise tasks under pressure to meet deadlines.
- Be a team player, understanding priorities and work-load from other departments and want to just get stuck in.
- Working knowledge of Excel, PowerPoint and Word as well as G-suite programmes.
- Excellent communication skills, with the ability to build positive relationships at all levels of the business.
- Exceptional attention to detail and organisational skills.
- Able to work well under pressure, and in a fast-paced environment.
- Previous retail experience would be great but not essential.
- Love My 1st Years as much as we do!
Buying Admin Assistant in Northampton employer: My 1st Years
At Love My 1st Years, we pride ourselves on being an exceptional employer, offering a vibrant work culture in the heart of Northampton. Our hybrid working model promotes flexibility while fostering collaboration within our dynamic Buying team, where you will have ample opportunities for personal and professional growth. Join us to be part of a passionate team that values creativity and innovation, ensuring that your contributions directly impact the products we deliver to our customers.
StudySmarter Expert Advice🤫
We think this is how you could land Buying Admin Assistant in Northampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working in buying or admin roles. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show your passion for their brand and be ready to discuss how your skills can help the Buying team thrive.
✨Tip Number 3
Practice your communication skills! Whether it’s answering queries or taking minutes, being articulate and clear will set you apart. Consider mock interviews with friends to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Buying Admin Assistant in Northampton
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for the role shine through! We want to see that you’re genuinely excited about supporting the Buying team and making things happen.
Tailor Your CV:Make sure your CV is tailored to the Buying Admin Assistant role. Highlight any relevant experience or skills that match the job description, especially your organisational skills and attention to detail.
Be Clear and Concise:In your written application, keep it clear and concise. We appreciate straightforward communication, so make sure to get to the point while still showcasing your personality!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at My 1st Years
✨Know Your Stuff
Before the interview, make sure you understand the role of a Buying Admin Assistant inside out. Familiarise yourself with critical path management and how it impacts the buying process. This will show that you're genuinely interested and ready to contribute from day one.
✨Show Off Your Organisational Skills
Since this role requires excellent time management and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised and ensured everything was completed on time.
✨Brush Up on Your Tech Skills
The job mentions a working knowledge of Excel, PowerPoint, and G-suite programmes. Make sure you can confidently talk about your experience with these tools. If possible, practice using them to create a sample report or presentation to demonstrate your proficiency.
✨Be a Team Player
This role is all about supporting the team, so be prepared to discuss how you've worked collaboratively in the past. Think of specific instances where you helped others or contributed to a team goal, and highlight your ability to build positive relationships across departments.
