Commercial Administrative Assistant in Barking

MWH Treatment are currently looking for a Commercial Administrative Assistant to provide comprehensive administrative and commercial support to the Commercial Team, ensuring the accurate administration of project financial information, payment processes, reporting, and commercial systems. The role supports Quantity Surveyors and Commercial Managers with the effective management of project costs, applications, payments, and commercial records to enable successful project delivery.

Key Responsibilities

• Commercial Administration
  • Provide administrative support to Quantity Surveyors, Senior Quantity Surveyors and Commercial Managers across multiple projects.
  • Maintain accurate commercial records and ensure all documentation is filed in accordance with company procedures.
  • Assist in the preparation and distribution of commercial reports, schedules and project information.
  • Support month-end commercial reporting activities and associated financial processes.
• Financial Systems Administration (IFS)
  • Set up new projects within the IFS ERP system, ensuring all project information is correctly established.
  • Process and administer payments through IFS in accordance with company procedures and deadlines.
  • Process Value Order (VO) uplifts and ensure system records remain accurate and up to date.
  • Manage monthly application rollovers within IFS.
  • Support the Commercial Team in maintaining accurate cost, value and commitment data.
• Applications and Payment Administration
  • Prepare and process client sales applications in support of the commercial team.
  • Produce and maintain records relating to project valuations and payment applications.
  • Generate and distribute the monthly SUB09 Uncertified Payments Report.
  • Support subcontractor payment administration and tracking activities.
  • Assist with the reconciliation of commercial payment information.
• Commercial Reporting
  • Produce weekly project transaction reports and distribute to project teams.
  • Generate and distribute FIN03 reports and other commercial reports.
  • Process and maintain cost journals, ensuring costs are allocated accurately to projects.
  • Support project cost reporting and data analysis activities.
  • Assist with commercial audits and reporting requirements.
• Document and Data Management
  • Download and maintain monthly invoice records for project audit and backup purposes.
  • Ensure all commercial and financial data is maintained accurately and confidentially.
  • Maintain electronic filing systems and reporting databases.
  • Ensure accurate entry and validation of information within company systems.
• General Administration
  • Organise meetings, prepare reports and provide administrative support.
  • Assist with onboarding and project mobilisation activities.
  • Support continuous improvement initiatives within the commercial function.
  • Undertake any other duties appropriate to the role.

Key Relationships

• Internal
  • Commercial Manager
  • Quantity Surveyors
  • Senior Quantity Surveyors
  • Project Managers
  • Finance Team
  • Procurement Team
  • Project Delivery Teams
• External
  • Clients
  • Subcontractors
  • Suppliers
  • Consultants

About You

• Essential
  • Previous experience in a Commercial Administration, Finance Administration or Project Administration role.
  • Strong IT skills, particularly Microsoft Excel, Word and Outlook.
  • Excellent attention to detail and accuracy.
  • Strong organisational and time management skills.
  • Ability to manage multiple tasks and work to strict deadlines.
  • Strong communication and interpersonal skills.
  • Ability to work effectively within a team environment.
  • Experience handling confidential financial and commercial information.
• Desirable
  • Previous experience working within the construction, infrastructure or engineering sectors.
  • Experience using IFS ERP systems.
  • Understanding of commercial and quantity surveying processes.
  • Knowledge of construction payment applications and cost reporting.
  • Experience supporting month-end financial reporting activities.

Personal Attributes

• Proactive and self-motivated.
• Well organised and methodical.
• Strong numerical and analytical skills.
• Professional and dependable.
• Positive and collaborative approach.
• Flexible and adaptable to changing business priorities.

About Us

MWH Treatment is an integrated design and build provider working in the water sector. With over 1400 staff working across eight regional centres, supporting six long-term water sector frameworks and two recently won frameworks, operating both as a sole contractor but also in joint ventures and alliances. At MWH Treatment we believe that people matter. We know to build successful, creative teams we need a diverse workforce that can deliver innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential, creating opportunity by inviting, embracing, and celebrating difference, our goal as an employer is to motivate, and develop our employees. By fostering a diverse range of talents and perspectives we ensure we have the breadth of viewpoints, experiences, and skills needed to succeed. Embracing diversity of all kinds enables us to provide a work environment and culture that plays a key role in attracting and retaining the right people with the right skills. As signatories to the Armed Forces Corporate Covenant, we have made a promise to support our forces, working with the CTP to help ex veterans find work in the civilian world. We also support Mates in Mind, a charitable programme to improve and promote positive mental health in the workplace. We don’t just tick boxes; we live these values every day.

What MWH offer

• A competitive salary
• Hybrid Working (Jobs needs dependent)
• Car/car allowance (Jobs needs dependent)
• 25 days holiday + Bank Holidays (with an additional 5 days available to buy)
• Contribution Pension scheme
• Life Assurance
• Health Insurance
• Private Medical Insurance
• And many more benefits including – cycle to work scheme, discounts and savings Hub, Kids Pass etc