At a Glance
- Tasks: Ensure a smooth-running office by coordinating facilities and supporting workplace operations.
- Company: Join a successful trading house with a vibrant London office.
- Benefits: Enjoy a competitive salary, great benefits, and opportunities for professional growth.
- Other info: Great chance to develop your career in a supportive and engaging environment.
- Why this job: Be the backbone of a dynamic workplace and make a real difference every day.
- Qualifications: 2-3 years in facilities or workplace operations, strong Excel skills, and a proactive mindset.
The predicted salary is between 36000 - 60000 € per year.
Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support. Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment.
Key Responsibilities
- Workplace Operations
- Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests.
- Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly.
- Support onboarding and offboarding processes, including desk and locker allocations.
- Carry out desk and workspace audits to ensure accurate allocations.
- Submit weekly catering numbers and assist with workplace services and events.
- Facilities Management
- Identify and report maintenance issues, coordinating with contractors and building management.
- Manage reactive requests including lighting, temperature, power, and general office faults.
- Coordinate planned preventative maintenance (PPM) schedules and contractor site visits.
- Ensure contractor documentation and permits to work are logged correctly.
- Support workspace reconfiguration, desk moves, and operational changes.
- Run monthly security access reports and maintain contractor service records.
- Health & Safety
- Conduct regular workplace inspections and monitor first aid supplies.
- Assist with risk assessments and fire safety compliance.
- Support emergency evacuation communications and attend building management meetings.
- Administration
- Track supplier invoices and support purchase order processes.
- Maintain workplace service documentation and contract records.
- Provide occasional reception cover and assist with meeting room setups when required.
Skills & Experience
- 2-3 years’ experience in facilities, workplace operations, or building services.
- Strong Excel skills - Intermediate to Advanced confidence managing operational data.
- Experience coordinating contractors, PPM schedules, and vendors.
- Understanding of Building Management Systems (BMS) and office infrastructure.
- Knowledge of health and safety processes including risk assessments and fire safety.
- Strong organisational skills with the ability to manage multiple priorities.
- Clear communication skills and a proactive, solutions-focused approach.
Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control.
In return, you can expect a competitive package with excellent benefits.
Facilities & Workplace Coordinator in London employer: MW recruitment
Our client is an exceptional employer, offering a dynamic work environment in the heart of London where the Facilities & Workplace Coordinator plays a vital role in ensuring a well-functioning office. With a strong emphasis on employee growth and development, the company fosters a collaborative culture that values safety and efficiency, while providing competitive benefits and opportunities for professional advancement. Join a team that prioritises workplace excellence and supports your career aspirations in a thriving trading house.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities & Workplace Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and workplace sector. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience in managing workplace operations and facilities. This can really set you apart during interviews and give you a chance to showcase your organisational prowess.
✨Tip Number 3
Be proactive! If you see a job posting that excites you, don’t just wait for the application window. Reach out directly to the hiring manager or HR team through LinkedIn. A friendly message can make a lasting impression!
✨Tip Number 4
Keep it local! Check out our website for openings in your area. We often have roles that might not be advertised elsewhere, so make sure to keep an eye on our listings for the latest opportunities!
We think you need these skills to ace Facilities & Workplace Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in facilities or workplace operations, and don’t forget to showcase your Excel skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities & Workplace Coordinator role. Mention specific experiences that relate to the key responsibilities outlined in the job description.
Showcase Your Organisational Skills:Since this role requires strong organisational skills, give examples of how you've managed multiple priorities in the past. Whether it's coordinating contractors or handling office audits, let us know how you keep everything running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at MW recruitment
✨Know Your Workplace Operations
Familiarise yourself with the key responsibilities of the role, especially around workplace operations. Be ready to discuss how you would manage the Workplace Services inbox and conduct daily floor checks. Think of examples from your past experience where you ensured a smooth office environment.
✨Showcase Your Facilities Management Skills
Prepare to talk about your experience with facilities management, particularly in coordinating contractors and managing maintenance issues. Have specific examples ready that demonstrate your ability to handle reactive requests and planned preventative maintenance schedules.
✨Health & Safety Knowledge is Key
Brush up on health and safety processes relevant to the role. Be prepared to discuss any experience you have with risk assessments, fire safety compliance, or conducting workplace inspections. Showing that you prioritise safety will impress your interviewers.
✨Demonstrate Strong Communication Skills
Since clear communication is crucial for this role, practice articulating your thoughts clearly and confidently. Think about how you can convey complex information simply, especially when discussing your coordination with HR, IT, and external suppliers.
