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- Tasks: Ensure a smooth-running office by coordinating facilities and workplace services.
- Company: Join a successful trading house with a vibrant London office.
- Benefits: Enjoy a competitive salary, great benefits, and a supportive work environment.
- Why this job: Be the backbone of our office operations and make a real difference every day.
- Qualifications: 2-3 years in facilities or workplace operations, strong Excel skills required.
- Other info: Dynamic role with opportunities for growth and development.
The predicted salary is between 35000 - 45000 £ per year.
Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support.
Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment.
Key Responsibilities- Workplace Operations
- Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests.
- Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly.
- Support onboarding and offboarding processes including desk and locker allocations.
- Carry out desk and workspace audits to ensure accurate allocations.
- Submit weekly catering numbers and assist with workplace services and events.
- Facilities Management
- Identify and report maintenance issues, coordinating with contractors and building management.
- Manage reactive requests including lighting, temperature, power, and general office faults.
- Coordinate planned preventative maintenance (PPM) schedules and contractor site visits.
- Ensure contractor documentation and permits to work are logged correctly.
- Support workspace reconfiguration, desk moves, and operational changes.
- Run monthly security access reports and maintain contractor service records.
- Health & Safety
- Conduct regular workplace inspections and monitor first aid supplies.
- Assist with risk assessments and fire safety compliance.
- Support emergency evacuation communications and attend building management meetings.
- Administration
- Track supplier invoices and support purchase order processes.
- Maintain workplace service documentation and contract records.
- Provide occasional reception cover and assist with meeting room setups when required.
- 2–3 years’ experience in facilities, workplace operations, or building services.
- Strong Excel skills - Intermediate to Advanced confidence managing operational data.
- Experience coordinating contractors, PPM schedules, and vendors.
- Understanding of Building Management Systems (BMS) and office infrastructure.
- Knowledge of health and safety processes including risk assessments and fire safety.
- Strong organisational skills with the ability to manage multiple priorities.
- Clear communication skills and a proactive, solutions-focused approach.
Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control.
In return you can expect a competitive package with excellent benefits.
Facilities & Workplace Operations Lead in City of London employer: MW Recruitment Limited
Contact Detail:
MW Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Workplace Operations Lead in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and workplace operations field. Attend industry events or join relevant online groups to meet people who can help you land that dream job.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience in managing workplace operations and facilities. This will give you an edge during interviews and show potential employers what you can bring to the table.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or mentors to refine your responses. Focus on how your past experiences align with the responsibilities of the Facilities & Workplace Operations Lead role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of getting noticed. Don’t miss out on your chance to shine!
We think you need these skills to ace Facilities & Workplace Operations Lead in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your 2-3 years of experience in facilities or workplace operations, and don’t forget to showcase your strong Excel skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities & Workplace Operations Lead role. Mention your proactive approach and how you’ve successfully managed multiple priorities in the past.
Showcase Relevant Experience: When detailing your experience, focus on specific examples that relate to the key responsibilities listed. Talk about your experience with contractor coordination, maintenance issues, and any health and safety processes you've been involved in.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at MW Recruitment Limited
✨Know Your Workplace Operations
Familiarise yourself with the key responsibilities outlined in the job description. Be ready to discuss how your previous experience aligns with managing workplace services, coordinating contractors, and ensuring a smooth office environment.
✨Showcase Your Excel Skills
Since strong Excel skills are crucial for this role, prepare to demonstrate your proficiency. Bring examples of how you've used Excel to manage operational data or track maintenance schedules in past positions.
✨Health & Safety Awareness
Brush up on health and safety processes relevant to the role. Be prepared to discuss any experience you have with risk assessments, fire safety compliance, or emergency procedures, as these are vital for maintaining a safe workplace.
✨Communicate Clearly and Proactively
During the interview, showcase your clear communication skills by articulating your thoughts effectively. Highlight instances where you've taken a proactive approach to problem-solving, especially in coordinating with various teams and managing multiple priorities.