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- Tasks: Ensure a smooth-running office by coordinating facilities and supporting workplace operations.
- Company: Join a successful trading house with a vibrant London office.
- Benefits: Enjoy a competitive salary and excellent benefits package.
- Why this job: Make a real difference in creating a safe and efficient workplace environment.
- Qualifications: 2-3 years in facilities or workplace operations, strong Excel skills required.
- Other info: Dynamic role with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support. Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment.
Key Responsibilities
- Workplace Operations
- Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests.
- Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly.
- Support onboarding and offboarding processes including desk and locker allocations.
- Carry out desk and workspace audits to ensure accurate allocations.
- Submit weekly catering numbers and assist with workplace services and events.
- Identify and report maintenance issues, coordinating with contractors and building management.
- Manage reactive requests including lighting, temperature, power, and general office faults.
- Coordinate planned preventative maintenance (PPM) schedules and contractor site visits.
- Ensure contractor documentation and permits to work are logged correctly.
- Support workspace reconfiguration, desk moves, and operational changes.
- Run monthly security access reports and maintain contractor service records.
- Conduct regular workplace inspections and monitor first aid supplies.
- Assist with risk assessments and fire safety compliance.
- Support emergency evacuation communications and attend building management meetings.
- Track supplier invoices and support purchase order processes.
- Maintain workplace service documentation and contract records.
- Provide occasional reception cover and assist with meeting room setups when required.
Skills & Experience
- 2–3 years’ experience in facilities, workplace operations, or building services.
- Strong Excel skills - Intermediate to Advanced confidence managing operational data.
- Experience coordinating contractors, PPM schedules, and vendors.
- Understanding of Building Management Systems (BMS) and office infrastructure.
- Knowledge of health and safety processes including risk assessments and fire safety.
- Strong organisational skills with the ability to manage multiple priorities.
- Clear communication skills and a proactive, solutions-focused approach.
- Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control.
In return you can expect a competitive package with excellent benefits.
Facilities & Workplace Coordinator in City of London employer: MW Recruitment Limited
Contact Detail:
MW Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Workplace Coordinator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and workplace sector. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with building management systems and your knack for coordinating contractors. Make sure they see how you can keep their office running smoothly.
✨Tip Number 3
Be proactive! If you spot a job that fits your skills, don’t wait around. Apply through our website and follow up with a friendly email. Let them know you’re keen and ready to jump in!
✨Tip Number 4
Prepare for interviews by brushing up on health and safety regulations. Be ready to discuss how you’ve handled maintenance issues or managed workspace audits in the past. Confidence is key, so practice makes perfect!
We think you need these skills to ace Facilities & Workplace Coordinator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in facilities or workplace operations, and don’t forget to showcase your strong Excel skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities & Workplace Coordinator role. Mention specific experiences that relate to the key responsibilities outlined in the job description.
Showcase Your Organisational Skills: Since this role requires strong organisational skills, give examples of how you've successfully managed multiple priorities in the past. This will show us that you can handle the fast-paced environment we thrive in.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at MW Recruitment Limited
✨Know Your Workplace Operations
Familiarise yourself with the key responsibilities of the Facilities & Workplace Coordinator role. Be ready to discuss how you would manage the Workplace Services inbox and conduct daily floor checks. Show that you understand the importance of a well-organised office environment.
✨Showcase Your Technical Skills
Since strong Excel skills are crucial, prepare to demonstrate your proficiency. Bring examples of how you've used Excel in previous roles, especially for managing operational data or tracking supplier invoices. This will highlight your ability to handle the administrative side of the job.
✨Emphasise Health & Safety Knowledge
Brush up on health and safety processes, including risk assessments and fire safety compliance. Be prepared to discuss any relevant certifications you have, like IOSH or NEBOSH, and how you've applied this knowledge in past positions to ensure a safe workplace.
✨Demonstrate Strong Communication Skills
Communication is key in this role, so think of examples where you've effectively coordinated with contractors, HR, or IT. Practice articulating your proactive, solutions-focused approach to problem-solving, as this will resonate well with the interviewers.