Office Assistant in London

Aldgate, London, Onsite (3 Days in office)

We are looking for a proactive, organised, and hands‑on Office Assistant to help create an exceptional workplace experience for our team.

This is a varied onsite part time (3 days a week) role combining workplace operations, employee support, and office coordination to ensure our London office runs smoothly.

Working closely with the Executive Operations & People Manager, you will take ownership of the day to day running of the office, creating an organised, welcoming, and efficient environment where employees and visitors feel supported.

From coordinating workplace operations and supporting internal events to enhancing the employee experience and ensuring everything runs seamlessly behind the scenes, you will play a key role in shaping our office culture.

We are looking for someone with previous office assistant or workplace support experience who is:

• Highly organised with excellent attention to detail
• Positive, and has a can do attitude with a willingness to get stuck in
• Friendly, approachable and enjoys helping others
• Able to prioritise multiple tasks in a fast paced environment
• Proactive with excellent problem solving skills
• Strong written and verbal communication skills
• Comfortable working independently and taking ownership
• Experience using Google Workspace and comfortable learning new workplace tools
• Ensure the office is organised, welcoming and operating efficiently for employees and visitors
• Manage kitchen and office supplies, including refreshments and stationery
• Keep communal areas, meeting rooms and shared spaces clean, tidy and well stocked
• Maintain office plants and create a pleasant workplace environment
• Handle incoming and outgoing mail, parcels and deliveries
• Welcome visitors, candidates and new starters, providing a professional first impression
• Provide hospitality for guests, including refreshments
• Prepare meeting rooms, including AV equipment setup where required
• Support visits from global colleagues, ensuring a smooth onsite experience
• Identify and report maintenance issues, carrying out minor office fixes where appropriate
• Liaise with building management and service providers to resolve facilities issues
• Employee & New Joiner Support
• Support the onboarding of new employees, ensuring a positive in-office experience
• Assist with workstation setup and equipment handover
• Provide day-to-day support to employees working from the London office
• Act as the first point of contact for visitors, contractors and deliveries

Day to day contd...

• Facilities & Office Management
• Manage office supplies, equipment and workplace inventory
• Coordinate repairs, maintenance and equipment replacements with external IT providers
• Order office and home-working equipment through purchasing platforms
• Maintain relationships with office vendors and service providers
• Support workplace health and safety processes and compliance
• Administration & Operational Support
• Coordinate business travel, including transport, accommodation, conference registrations and visa documentation where required
• Prepare visa invitation letters and supporting travel documentation
• Process invoices and assist with general administrative tasks
• Support company offsite planning and logistics
• Purchase gifts for employee milestones and special occasions
• Assist with operational projects and ad hoc administrative support as required
• Events & Meeting Coordination
• Organise internal meetings, team lunches and office events
• Coordinate logistics for company celebrations and workplace initiatives
• Book venues, catering and other event requirements
• Support the delivery of biannual company offsites (one UK and one international), including attending
• Provide onsite support when global colleagues are visiting the London office
• Assist with external bookings for the office space

Why join Muzz?

We’re a profitable Consumer Tech startup, backed by Y Combinator (S17) and based in London . Join our fast growing team and work on an amazing product that’s changing the world.

A great product

We’re the leading app in this space with over 12 million members worldwide and counting!

Work with talented, generous people on the kinds of challenges you’ll be proud to share.

A diverse team

We have people from all walks of life all adding their unique perspective. Muslims and non-Muslims, cat lovers and dog lovers. Everyone is welcome!

Meaningful equity

We’re all working together to succeed and everyone on the team gets a slice of the pie.

A day off per month to learn

We value curiosity, that's why the last Friday of every month is set aside for you to learn and develop.

International travel

We fly the whole team to somewhere amazing twice a year to connect and have fun.

Mini golf, hikes, super competitive Catan nights - we’ve done it all. Maybe you’ll be at the next social?

Generous Holiday / PTO

All full-time members get at least 33 days of holiday, regardless of where they live.

Our hiring process

We pride ourselves on making fast hiring decisions.

Step 1.

Step 2.

An initial video call.

Step 3.

Complete a technical exercise.

Step 4.

Interview (in person or remote)

Step 5.

Receive an offer!

• Join our team
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