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- Tasks: Support governance and ensure smooth operations in a charity focused on music and education.
- Company: Join a purpose-driven organisation making a real difference for children with disabilities through music.
- Benefits: Gain valuable experience, enhance your CV, and contribute to meaningful social impact.
- Why this job: Be part of a passionate team, develop your skills, and help shape the future of the charity.
- Qualifications: Organisational skills, attention to detail, and a willingness to learn about charity governance are essential.
- Other info: This is a voluntary role; location in the South-East is preferred.
The predicted salary is between 28800 - 43200 £ per year.
To further improve our governance and effectiveness, we are creating the brand-new role of Board Secretary. This voluntary role offers an opportunity to contribute meaningfully to a focused, impactful organisation, making a real difference through music.
Role Summary
The Board Secretary supports effective governance and ensures the smooth running of the charity. This prestigious, purpose-driven position is ideal for a highly organised individual passionate about music, education, and supporting children with disabilities. Working closely with the Chair, Vice Chair, and CEO, the Secretary is pivotal to ensuring clarity, continuity, and compliance in the charity's leadership. As a key member of both the Board team and the Advisory Council, the Secretary will help these bodies function efficiently and fulfil their legal and statutory responsibilities. We are open to discussing whether the Board Secretary will also be a trustee and look forward to hearing the views of prospective candidates.
Board Meeting Management
- Coordinate Board meetings, including agenda preparation and timely distribution of materials
- Attend meetings, take accurate notes, and prepare minutes for approval
- Maintain action log and ensure up-to-date records are submitted to the external Examiner
- Coordinate annual Board and Chair appraisal process
Trustee Management
- Maintain accurate records for trustees, including roles, appointments, and declarations of interest
- Manage trustee recruitment, reappointment, and termination processes
- Develop and implement annual trustee recruitment and succession plans
- Support new trustee onboarding and facilitate ongoing training and development
Advisory Council
- Coordinate Council meetings, including agenda preparation and distribution of materials
- Attend meetings, take notes, and prepare minutes for approval
- Ensure smooth communication between the Council and the Board
Person Profile
This role will suit someone with excellent organisational skills and attention to detail. They should be able to work productively with other people, have good communication skills and the ability to engender cooperation to get things done on time. They should be able to anticipate and deal with deadlines in a calm manner. They should have experience or be willing to learn about charity governance, legal and regulatory requirements. Location in the South-East would be an advantage.
Before you apply
Please see our Information Pack (attached) where more details are provided, then write to us with your CV and a cover letter explaining why you think this role is for you. (Please note - it is essential to provide a cover letter).
Board Secretary employer: MUSIC OF LIFE
Contact Detail:
MUSIC OF LIFE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Board Secretary
✨Tip Number 1
Familiarise yourself with charity governance and legal requirements. Understanding the framework within which charities operate will not only boost your confidence but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former Board members of charities. Engaging in conversations with those who have experience in similar roles can provide valuable insights and may even lead to a recommendation.
✨Tip Number 3
Showcase your organisational skills by volunteering for similar roles or projects. Gaining practical experience in managing meetings, taking minutes, and coordinating agendas will make you stand out as a candidate.
✨Tip Number 4
Demonstrate your passion for music and supporting children with disabilities in your conversations. Being able to articulate why this cause matters to you can resonate well with the Board and show your alignment with their mission.
We think you need these skills to ace Board Secretary
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and expectations of the Board Secretary position. Highlight your relevant skills and experiences that align with the role.
Craft a Compelling Cover Letter: Your cover letter should clearly explain why you are passionate about music and education, and how your organisational skills make you a suitable candidate for this voluntary role. Be specific about your experiences related to charity governance.
Tailor Your CV: Ensure your CV is tailored to highlight your relevant experience in governance, meeting management, and any work with charities. Include specific examples that demonstrate your attention to detail and ability to manage multiple tasks.
Proofread Your Application: Before submitting, carefully proofread both your cover letter and CV for any errors or typos. A polished application reflects your attention to detail, which is crucial for the Board Secretary role.
How to prepare for a job interview at MUSIC OF LIFE
✨Understand the Role Thoroughly
Before the interview, make sure you have a solid grasp of what the Board Secretary role entails. Familiarise yourself with the responsibilities listed in the job description, such as coordinating meetings and managing trustee records. This will help you demonstrate your understanding and enthusiasm for the position.
✨Showcase Your Organisational Skills
Given that this role requires excellent organisational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you maintained attention to detail and met deadlines, as these are crucial for the smooth running of the charity.
✨Demonstrate Your Passion for Music and Education
Since the organisation focuses on music and supporting children with disabilities, express your passion for these areas during the interview. Share any relevant experiences or initiatives you've been involved in that align with the charity's mission, showing that you genuinely care about making a difference.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the opportunity to ask questions. Prepare thoughtful queries about the charity's governance, future plans, or the dynamics of the Board and Advisory Council. This not only shows your interest but also helps you assess if the organisation is the right fit for you.
