Team Assistant - UK (3 days/week) in London

Murzilli Consulting, a digital aviation consultancy business unit operating within the M&K Global AG group, was established in Switzerland in 2020.

It has expanded its presence with subsidiaries in Germany, Hungary, the United Kingdom, and Spain, making it a global player in the aviation consulting industry.

Our goal is to assist clients in achieving success with their regulation and compliance strategies and implementations.

We act as a digital outsourced regulatory department, helping clients establish effective internal regulatory functions.

Our focus is on emerging technologies in crewed and uncrewed aviation, advanced air mobility, and U-space.

We offer governments and private enterprises the opportunity to establish high-performing internal regulatory functions, along with services such as regulatory strategies, UAS and USSP certification, design verification, SORA approvals, and CE marking.

Our customer base includes leading drone organizations who trust our expertise.

About The Position

As a Team Assistant - UK, you will play a crucial role in ensuring the smooth functioning of our London office and team.

Reporting directly to the Head of UK, you will act as a central point of coordination for the team, ensuring seamless day to day operations.

This is a varied role combining team support, office coordination, and operational support, with scope to grow depending on the candidate’s strengths.

Responsibilities will include a range of administrative support across meetings, events and operations.

In addition, you will also assist with maintaining our workplace environment as a safe, well-maintained, and fully operational base for our growing team.

You will have an eye for quality and help to continuously improve internal processes and standards.

The ideal candidate will demonstrate exceptional organisational skills and be an excellent communicator.

They will have the confidence to be proactive, positive and calm under the pressure of managing competing priorities.

Key Responsibilities

• 1. Meeting Organization
• Schedule and coordinate meetings with internal teams and clients.
• Prepare and distribute meeting agendas and materials.
• Ensure meeting rooms are prepared with necessary equipment and supplies.
• Take minutes during meetings and follow up on action items.
• 2. Administrative Support
• Manage office supplies and inventory.
• Handle incoming and outgoing correspondence.
• Assist with purchasing, invoice collection and processing. This may include maintaining financial records.
• Assist with travel arrangements and itineraries.
• Maintain and update company records, databases, and filing systems.
• Assist the Head of UK with administrative tasks required day to day.
• 3. Process Development Support
• Support in the documentation of internal processes and procedures.
• Assist in reviewing and updating the company’s operational processes.
• Help ensure process documents are organized, accurate, and accessible.
• Collaborate with the HR team to streamline onboarding and employee lifecycle processes, including assistance with these processes for new starters into our team.
• 4. General Office Administration
• Greet and assist visitors to the office.
• Maintain a clean and organized office environment.
• Coordinate with the property management the proper maintenance of the office.
• Monitor compliance with office regulations and standards.
• Proactively identify opportunities to improve workplace efficiency.

Experience and Qualification

• Basic education and vocational training are required; a university degree will be highly valued.
• Minimum of 1 years of proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Teams).
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work under time pressure.
• Fluent English speaker with exceptional communication and interpersonal skills. Spanish or German language proficiency is a bonus.
• Ability to work independently and as part of a team.
• High degree of professionalism and confidentiality.
• Experience with scheduling software and tools.

What We Offer

• Exposure to both the leadership and operations of a fast-growing consulting company with a supreme network of partners and high performing environment.
• International work environment.
• Twice a year team-building, working away weeks.
• Supportive and collaborative work environment.
• Career development and competitive salary.
• Opportunities for career advancement into operations and project roles.
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