Administrator (5900) in Falkirk

Overview

Murray Recruitment are recruiting an Administration Team Leader for our client based in Falkirk. This is a key leadership role responsible for coordinating and enhancing administrative operations across a busy regional office within the specialist construction sector. The successful candidate will play a central part in supporting cross-functional teams, maintaining compliance, and driving efficiency through effective team management and streamlined processes.

Responsibilities

• Lead and support a team of administrators, working closely with the Regional Manager to ensure seamless regional operations.
• Organise and maintain comprehensive contract records in both digital and hard copy formats.
• Assist with procurement by generating purchase orders for equipment and materials.
• Match delivery notes and manage the processing and authorisation of plant-related invoices.
• Investigate and resolve invoice queries to maintain financial accuracy.
• Deliver a wide range of admin support across departments, including generating reports, preparing site documentation, managing COSHH data, coordinating staff rotas, and processing security clearances.
• Oversee and regularly review the approved Sub-Contractor list to ensure compliance.
• Manage vehicle hire for the region and compile relevant reports for the Accounts team.
• Act as a liaison with Payroll and Accounts to provide necessary operational information.
• Support HR and Training teams in recruitment activities, onboarding, employee performance tracking, and training initiatives.
• Provide absence cover for other administrative roles as required.
• Promote a collaborative and productive environment within the administration team.
• Uphold high standards of professionalism, integrity, and service delivery.
• Contribute to initiatives involving health & safety, environmental sustainability, and community engagement.
• Undertake additional duties aligned with business needs.

Skills & Experience

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organisational and time management skills.
• Proven experience supervising or mentoring administrative staff.
• Excellent written and verbal communication abilities.
• Strong attention to detail with the capacity to meet tight deadlines.
• Collaborative approach when working with internal teams and external stakeholders.
• Previous experience in a similar role, ideally within the construction or related sectors.
• A-Level or NVQ Level 3 (or equivalent) qualification preferred.

Offering

• Competitive salary reflective of experience and responsibilities.
• Full-time, permanent role, Monday to Friday, 9am – 5.30pm.
• 26 days annual leave plus statutory bank holidays.
• Employer pension contributions of up to 7%.
• Private healthcare plan and access to an employee assistance programme.
• Life assurance cover.
• Paid time off for community and charitable engagement.
• Opportunities for training, career development, and professional memberships.
• Additional benefits including Cycle to Work Scheme, eye care support, and allowances.