Business Support Administrator in East Kilbride

Murray Recruitment are recruiting a Business Support Administrator for our client based in East Kilbride.

Role Overview

This is an excellent opportunity for an experienced, organised and proactive Business Support Administrator to join an established business operating within the construction and infrastructure sector.

Reporting to the Business Manager, the successful candidate will provide comprehensive administrative and operational support across several areas of the business, including reception, HR administration, compliance, health & safety, supply chain management and tender documentation.

This is a varied and responsible position requiring excellent organisational skills, strong attention to detail and the ability to manage multiple priorities effectively. The role will also involve providing cover for the Office Manager when required, helping to ensure the smooth day-to-day running of office operations.

The position would suit an experienced Administrator who enjoys variety, takes ownership of responsibilities and is confident supporting different departments within a busy working environment.

Key Responsibilities

• Provide day-to-day administrative support across office, operational and management functions.
• Answer incoming telephone calls, manage the reception inbox and welcome visitors professionally.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Maintain accurate electronic and physical filing systems, including scanning, printing, laminating and document control.
• Assist with the preparation and maintenance of site packs, project documentation and operational paperwork.
• Process and maintain site returns documentation, ensuring records are accurately filed and updated.
• Prepare and maintain railway-related documentation, including fatigue calculations and associated records.
• Support the creation and maintenance of employee and project files, including CVs and relevant certification.
• Assist with accreditation applications, renewals and updates.
• Provide administrative support during internal and external audits, ensuring relevant documentation is available and up to date.
• Maintain health & safety files, policies, procedures and compliance records.
• Support supply chain administration, including maintaining supplier and subcontractor information.
• Assist with the preparation of tender documentation, including creating paper files, collating supporting information and maintaining standard client responses.
• Maintain site documentation, including drawings and associated project records.
• Assist with training administration and the maintenance of employee certification records.
• Prepare and maintain delivery notes, waste transfer notes and other operational documentation.
• Support the Operations Team with general administrative tasks and coordination activities.
• Maintain office information, internal contact details and relevant business records.
• Monitor office supplies, coordinate stationery orders and arrange printer consumables and maintenance.
• Assist with stock takes and maintaining accurate records of office supplies and equipment.
• Liaise with colleagues, suppliers, subcontractors and customers to ensure effective communication.
• Provide cover for the Office Manager when required, supporting the continued smooth running of office operations.
• Undertake additional administrative and business support duties as required.

Skills & Experience

• Previous experience within administration, business support, office coordination or a similar role.
• Experience within construction, infrastructure, engineering or rail would be advantageous.
• Strong organisational skills with the ability to manage a varied workload and changing priorities.
• Experience maintaining compliance, accreditation or health & safety documentation would be beneficial.
• Previous experience supporting tenders, supply chain administration or operational teams would be advantageous.
• Confident handling telephone enquiries, reception duties and general office communications.
• Excellent attention to detail with a high level of accuracy when maintaining records and documentation.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to work independently, use initiative and take ownership of responsibilities.
• Professional, approachable and confident dealing with colleagues, visitors and external stakeholders.
• Proactive and adaptable approach with a willingness to support different departments.
• Ability to maintain confidentiality when handling employee and business information.
• Positive, team-focused attitude with good problem-solving skills.
• Salary up to £32,000 per annum, depending on experience.
• Based in East Kilbride.
• Monday to Thursday: 8.00am - 4.30pm.
• Friday: 8.00am - 3.30pm.
• 20 days annual leave plus 8 bank holidays.
• Company pension scheme.
• Varied position covering administration, operations, compliance and business support.
• Opportunity to work closely with management and support several areas of the business.