At a Glance
- Tasks: Support project governance and reporting while collaborating with Business Project Managers.
- Company: Join Munich Re, a leader in the insurance industry with a focus on innovation.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and a non-contributory pension.
- Other info: Embrace diversity and inclusion in a supportive workplace that values your unique background.
- Why this job: Make an impact in a dynamic environment while developing your skills in project management.
- Qualifications: Experience in project delivery and strong organisational skills are essential.
The predicted salary is between 35000 - 45000 £ per year.
We are looking to employ a PMO Analyst to be based in the Manchester Office on a full time basis. We offer hybrid working with 2-3 days per week in the office. You will work closely with the Portfolio & Transformation Management Office Lead to provide support with governing and reporting on the Portfolio of Projects including the support of key governance meetings such as the Change Committee and Executive Committee (Transformation).
The candidate should have experience in working in a portfolio office across the full spectrum of portfolio office services. The candidate will need to work closely with Business Project Managers to guide them on the expectations of the full spectrum of portfolio office services. The candidate will have the adaptability to work in some areas which may not be considered traditional Portfolio Office areas including the reporting for the wider COO function.
Responsibilities- Carry out maintenance and system administration of the in-house project portfolio management system GoldMine, storing all imperative data on Projects, Programmes, and Portfolios. In addition, train and support users.
- Support facilitation of the Business Resource Management using GoldMine in order to reach an informed position of the scheduling of Projects and Programmes, including working with business functions to identify and build out resource availability.
- Manage the Portfolio calendar; co-ordinate the timely preparation of meeting packs according to Portfolio Governance and the Calendar.
- Support key portfolio governance meetings, including: arranging meetings; gathering, preparing and circulating meeting materials; preparing and circulating decisions and actions; and updating governance logs.
- Monitor the shared PMO mailbox; triage requests and forward / flag these up to owners.
- Manage the portfolio Front Door (project intake process): Log receipt of proposals; liaise with proposers to ensure proposal information is complete; classify proposals by size/complexity using predetermined criteria; circulate proposals for review, track responses, chase missing responses; report on progress of proposals through the process; identify proposals ready to be put forward for final approval.
- Support the ongoing management of the project assurance process working collaboratively with the Portfolio & Transformation Management Office Lead.
- Support Portfolio governance services including but not limited to financial control, reporting, change control, planning, resource, forecasting, benefits management and RAID management.
- Champion project compliance with organisational standards (e.g. project management framework).
- Support assurance reviews from outside the team, providing required artefacts and liaising with relevant parties.
- Maintain templates for Governance artefacts Proposal, Business Case, Project Charter, Change Requests, Action Closure Documents, etc.
- Assist in the implementation of a governance process for the structuring, development, review, approval and filing of key Programme/Projects deliverables ensuring good quality and best practice is embedded throughout.
- Develop and carry out system administration of SharePoint “Change Hub”.
- Organise and coordinate cross-Programme tasks/actions providing “bandwidth” to the PMO Lead.
- Raise purchase order requests, approve (receipt) invoices, liaise with procurement, finance and compliance as required.
- Contribute to designing, producing and ongoing improvement of relevant and insightful MI on Portfolio performance and trends (e.g. finances, earned value, etc.).
- Experience in project and programme delivery, in a PMO and/or project management capacity.
- Experience in a Financial Services environment, ideally Insurance, ideally London Market / Lloyd’s.
- Structured and logical thinker, being able to plan and organise work coherently.
- Quality-driven individual, constantly challenging outputs/mechanisms/approaches for ongoing improvement.
- Ability to follow leadership, but also to operate with autonomy and make judgment calls.
- Strong coordination and organisational skills to lead with autonomy tasks delegated from the PMO Lead.
If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!
Diversity, Equity & InclusionAt Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs.
Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed. All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.
Learning and innovating today, striving for sustainable societies and business tomorrow. At Munich Re Specialty – Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.
Benefits- 25 days Annual Leave + bank holidays
- 10% Non-contributory Pension
- Eligibility for an Annual Bonus
- Private Medical + Dental Insurance
- Critical illness insurance + Life Assurance + Permanent Health Insurance
- Wellbeing and Development Scheme + EAP + Health Assessments (subject to scheme eligibility)
- Electric Vehicle Salary Sacrifice Scheme
- Study & continuing Professional Development Support
Hybrid PMO Analyst: Portfolio Governance & Reporting in Manchester employer: Munich Re
At Munich Re, we pride ourselves on being an exceptional employer, offering a dynamic work culture that values diversity, equity, and inclusion. Our Manchester office provides a hybrid working model, allowing for flexibility while fostering collaboration within our Portfolio & Transformation Management Office. With comprehensive benefits including a generous annual leave policy, private medical insurance, and robust professional development support, we are committed to nurturing employee growth and well-being in a stimulating environment.
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid PMO Analyst: Portfolio Governance & Reporting in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us you’re genuinely interested in what we do, and come armed with questions that demonstrate your knowledge.
✨Tip Number 3
Practice your pitch! You never know when you’ll meet someone who could help you land that PMO Analyst role. Keep it concise and highlight your relevant experience.
✨Tip Number 4
Don’t hesitate to apply through our website, even if you don’t tick every box. We value diverse experiences and might just see something special in your application!
We think you need these skills to ace Hybrid PMO Analyst: Portfolio Governance & Reporting in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the PMO Analyst role. Highlight your experience in portfolio governance and reporting, and don’t forget to mention any relevant tools like GoldMine or SharePoint.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your background makes you a great fit. Be sure to mention your adaptability and experience in a financial services environment.
Showcase Your Organisational Skills:Since this role involves a lot of coordination and organisation, make sure to highlight any relevant experiences where you’ve successfully managed projects or supported governance meetings. We love a structured thinker!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Munich Re
✨Know Your Portfolio Governance
Make sure you understand the ins and outs of portfolio governance and reporting. Brush up on how governance meetings like the Change Committee and Executive Committee function, as well as the key responsibilities of a PMO Analyst. This will show that you're not just familiar with the role but also genuinely interested in how it fits into the bigger picture.
✨Familiarise Yourself with GoldMine
Since you'll be maintaining and administering the GoldMine system, it's crucial to have a good grasp of its functionalities. If possible, get some hands-on experience or watch tutorials to understand how it works. Being able to discuss specific features or your previous experiences with similar systems can really set you apart.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations related to project intake processes or resource management. Think of examples from your past experiences where you successfully navigated challenges in a PMO environment. This will demonstrate your problem-solving skills and adaptability.
✨Showcase Your Organisational Skills
As a PMO Analyst, strong coordination and organisational skills are key. Be ready to share examples of how you've managed multiple tasks or projects simultaneously. Highlight any tools or methods you use to stay organised, as this will reassure the interviewers that you can handle the demands of the role.
